New Faculty Hire File Presentation

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New Faculty Hire File Presentation
Sue Ann Mann 5/22/09
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Label
NAME
TITLE
DEPARTMENT
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Forms required inside the front cover of the file.

• Copy of Approved Hiring Exemption Form
• Signed copy including department chair, dean
  provost signature.
• Hiring Freeze Exemption Request Form
• Faculty Hiring Package Checklist
• Faculty Hiring Package Check List
• CAH Data Request Form
• CAH Data Request Form

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Where to find these forms

• Hiring Freeze Exemption Form
• http//www.provost.ucf.edu/forms/home.html
• Faculty Hiring Package Checklist
• http//www.provost.ucf.edu/forms/home.html
• CAH Data Request Form
• http//www.cah.ucf.edu/files/index.php

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Tabs required in the hire file

• Contracts ePAFs
• Salary History
• Overload Dual Comps
• Outside Activities
• Annual Assignments
• Faculty Academic Assignments
• Promotion Tenure

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Tabs required in the hire file (continued)

• CPE
• Student Evaluations
• Chair Evaluations
• Miscellaneous
• Curriculum Vitae
• Pre-Employment

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Curriculum /Vitae

• Insert the Curriculum/Vitae (Resume) behind the
  Curriculum/Vitae Tab.
• This CV must contain the candidates most current
  information.

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Materials needed behind the Pre-Employment Tab

• Approved background check email from HR
• Response/acceptance from selected candidate
  addressed to chair
• Letter of Recommendation to Offer to candidate
• Letter of Recommendation to Hire candidate
  addressed to Dean from chair

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Materials needed behind the Pre-Employment Tab
(Continued)

• Deans approval to search and hire (email/memo)
• Position Vacancy Posting from HR website
• Approved National Ad
• AA20 form
• SACs Credential Forms (AA20a /or AA20b)
• Official Transcripts (use stamp certified by
  date)

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Materials needed behind the Pre-Employment Tab
(Continued)

• Applicant Log
• Approved Minutes of Search Committee Meetings
• Tenure Materials (place in Sealed Envelope, mark
  final tally on front of envelope) Example if
  hiring Prof. with Tenure
• 3 or more Telephone References, (may have 2
  telephone references and one current letter of
  recommendation).
• Letters of Recommendation (must be dated, signed
  and less than 1 year old), also, email
  recommendation letters are acceptable)
• Letter of Interest from candidate

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Not required for Visiting Instructor (non-search
position 1 yr. non-renewal)

• Position Vacancy Posting from HR website
• National Ad
• Applicant Log
• Minutes
• Tenure Materials

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Faculty Employment Certification Form

• AA20 Form refers to the eligibility of the person
  being hired, such as
• Employment Eligibility
• US citizen or Non resident Alien
• Teaching Eligibility
• Eligibility confirmed or Not applicable, no
  teaching intended
• Proficiency in Spoken English
• Direct observation or Test of Spoken English
• Associate Dean, Terry J. Frederick signs this
  form.

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SACs Credentials

• AA20a Form is used when hiring a candidate with
  the appropriate degree in the discipline. Please
  include the highest degree, code and total
  credit hours in the discipline.
• Associate Dean, Terry J. Frederick signs this
  form.

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SACs Credentials

• AA20b Form is used to qualify a candidate by
  other. The department chair must include a
  convincing statement that proves the candidate is
  best qualified by either 5, 10, 15 years of
  highly skilled experience and that he/she has
  successfully completed coursework related in the
  field. Please provide a list of courses that
  qualifies them to teach, and a list of courses
  that they are expected to teach in the
  discipline.
• Associate Dean, Terry J. Frederick signs this
  form.

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Send the Initial Completed Faculty Hire File to

• CAH Deans Office
• Attention Sue Ann Mann
• (within two weeks of the faculty employment
  agreement request)

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Question ?

• What is required before a person can legally be
  in the classroom teaching?
• Signed Employment Agreement

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REMINDER

• An approved SACs form, Official Transcript(s) and
  missing recommendations must be received 30 days
  prior to the end of the semester in order to
  finalize the hire.

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Sample Letter to Candidate

• Date
• Candidate Name
• Address
• City, State, Zip
• Dear.
• The University of Central Florida appreciates
  your candidacy for a position at the university.
  Recognizing that you may be entering other job
  opportunities, this letter outlines that status
  of your candidacy at UCF. However, until your
  hire is approved by the Provost or designee, we
  cannot provide an official Employment Agreement.
  We can confirm that you are a finalist for the
  position of (Rank) in the ____ Department at UCF.
  We have recommended that you be approved for
  hire at a ___month salary of ____ effective AY
  2009-2010.
• Below is a few example of items that you may want
  to clarify in your offer letter to the candidate
  IF THEY APPLY.
• In addition to the salary, we have recommended
  the following
• 1. your course/teaching load in 2009-2010 would
  be ______
• 2. Years of credit toward tenure (if applicable)
• 3. i.e., computers, including a printer to be
  funded by the department
• 4. Any other promises from your departmental
  funds.
• If you agree with the recommendation(s) as
  described above, please respond to this letter
  with a hard copy letter accepting at your
  earliest convenience.
• Sincerely yours,
• Dept. Chair Signature