Will Kansas have a K20 Statewide Database

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Will Kansas have a K-20 Statewide Database?

• KBOR Data Conference
• June 8-9, 2006
• Dawn Ressel

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First and Foremost

• All discussions in the state of Kansas are
  preliminary.
• NO FINAL DECISIONS HAVE BEEN MADE!!!!!
• Getting LOTS of attention by Commissioner Bob
  Corkins KBOR President Reggie Robinson Governor
  Kathleen Sebeluis. All committed to making this
  happen.

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Name??

• Joint Databases between Secondary and
  Post-secondary have many different names
• PreK-16
• K-16
• PreK-20
• K-20
• Kansas Name not defined yet

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What is in it for Post-secondary Institutions?

• Have more impact on the structure of the
  secondary curriculum.
• First steps, evaluate the success of the Regents
  curriculum and Qualified Admissions
• This is the main interest for KBOR at this point
  in time.
• Better understanding of what is working and what
  is not working in Teacher Education

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National Reasons for a K-20 DB

• States have various reasons for constructing a
  K-20 database
• Attention on this idea has escalated recently
  because of
• No Child Left Behind Act of 2001
• Heavy focus on accountability
• Requires all states create a K-12 database for
  accountability most making a unit record
• High School Initiative (Low Performing High
  Schools)

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States with Long Standing Joint Databases

• Florida in place for over 10 years
• Texas started in some fashion in 1989
• States working on databases
• Louisiana
• Massachusetts
• Numerous others in very beginning stages (MO, OR,
  TN, CT, AL, and others)

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What Has Been Happening in Kansas?

• FY05 KSDE begins the development of a unit
  record database
• Spring 2005 Transition Council Created
• Spring / Summer 2005 KSDE creates an ID number
  for all students enrolled in a Kansas accredited
  secondary school
• FY06 KSDE Starts first live data collection
• Summer 2005 KSDE applies for USDE grant
• Fall 2005 KSDE / KBOR apply for a NGA grant
  Transition Council signs MOU
• Spring 2006 Begin preparation to apply for the
  next grant phase

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KIDS

• Kansas Individual Data on Students
• (http//kids.ksde.org/ )
• Randomly generated state identification number
  for every student attending accredited public or
  private schools in the state.
• Follows student through PreK-12 Kansas education
• Done through a software vendor eScholar
• Very Young Database limited information
  currently

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Transition Council

• Created jointly by KSDE and KBOR to improve
  student matriculation into postsecondary
  education. (http//www.ksde.org/transition/ )
• 18 Total Members 9 appointed by KSDE and 9
  appointed by KBOR
• Co-Chairs
• Dr. Bob Masters, Vice President for Academic
  Affairs, KBOR
• Formerly, Dr. Alexa Posney, Assistant
  Commissioner, Division of Learning Services, KSDE
  Replacement will be named soon.

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Transition Council

• Developed a Memorandum of Understanding (MOU)
  between KSDE and KBOR so data sharing would be
  possible.
• Already signed and in place.
• Still might have a few FERPA issue that will need
  to be worked out.
• Council will be used to oversee any analysis
  performed with KSDE and KBOR data.

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Grant Applications

• Summer 2005, KSDE applies for a 1.7 million
  grant to create their own unit record database.
• Fall 2005, National Governors Association offers
  grants for the development of K-16 databases.
  150,000
• Kathy Goza, KSDE and Dawn Ressel, KBOR were data
  team co-leaders for this grant

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K-20 Database Vision for NGA Grant

• KSDE would extract data from their database and
  send KBOR a data Mart
• Keep in mind this was a vision outlined for a NGA
  grant that was NOT received.
• It does NOT necessarily represent the final
  vision of a K-20 database.

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Future Grants

• An analysis of the USDE grants showed a
  commitment to a joint database and a clear plan
  for at least one type of research that will be
  done. Also, joint state projects received more
  points.
• Grant may be offered again this summer

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Future Grants

• Spring 2006 Kauffman Foundation brought
  representatives from MO and KS together to see if
  a joint application is possible.
• Status of a joint application is currently
  questionable
• Kansas will more than likely still try to get a
  state grant though

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Key to Database Success

• If a K-20 database will be successful their must
  be a Key linking the two systems.
• Using Social Security Numbers is not an appealing
  option
• Most states going to some kind of education id
  number.
• Kansas could use the KIDS assigned number

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Key to Database Success

• The Fall 2005 NGA grant required a two-year turn
  around on the creation of the database
• Reggie Robinson began very preliminary
  discussions with Institutional leaders about
  collecting the KIDS ID number.
• When grant was not won, momentum lost
• After Kauffman foundation meeting is creating new
  interest.

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Key to Database Success

• It was realized that in order to win a grant of
  substantial amounts of money, some effort most
  have already been shown by the state to create
  the database.
• Given that KSDEs database is so young, it was
  felt that our best tactic is to tackle the
  linkage issue.

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How to Collect the ID Number?

• Students are told by High Schools that they will
  have to learn the number Institutions then ask
  for it on applications
• High Schools place the ID number on the students
  transcripts Institutions collect number off the
  transcripts.

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Collecting ID Number Questions/Concerns?

• Advisory Committee asked for Feedback and raised
  some questions/comments
• May not be problem for technical schools working
  with a USD already have access to the number.
• What is the KSDE process to assign the number?
• Was an initial batch upload.
• Secondary schools then enter in several key
  fields (ssn, dob, name, place of birth, etc.)
  Assignment system does probability match to see
  if student already in system. If school decides
  it is the same student, use the already assigned
  number if student not in the system, an ID
  number is generated.

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Collecting ID Number Questions/Concerns?

• What are the attributes of the KIDS ID Number?
• It is a 10 character numeric field.
• Does this number need to become the student ID
  number on the campus?
• NO. We only ask that institutions collect this
  number and submit it in the KSPSD fields. They do
  not need to do anything else with the number.
• How would summer enrollments be handled because
  transcripts come in after they enroll?
• This will need more discussions but data will not
  be collected until the Fall Census file and/or
  the Academic year file collected the NEXT summer.

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Collecting ID Number Questions/Concerns?

• What if student forgets the number or it is not
  on the transcript or provides an incorrect
  number.
• Additional discussion needed on this idea. One
  possibility already discussed - KBOR and KSDE
  will have to develop a verification process so
  confidence exists that numbers are correct

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Collecting ID Number Questions/Concerns?

• What is the difference between using SSN or this
  ID number?
• Still have the tracking issues of FERPA but MOU
  is suppose to solve those issues.
• Also, students and institutions may be less
  concerned about sharing this ID number because it
  is not linked to financial data. Hackers would
  not get much information if they get this ID.

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Collecting ID Number Questions/Concerns?

• What is the purpose of the ID for postsecondary
  schools?
• Only purpose is to allow a reliable link to KIDS
• What about out-of-state students and foreign
  students?
• Students who have never been in the Kansas K-12
  system will not ever need a Kansas ID. Still
  check to see if they ever were in the system??
• How is the ID number captured for the student who
  starts K-12 education in Kansas but moves out of
  state and graduates from there?
• This question will require more research but
  could be solved by KBOR trying to find the
  student in the KIDS data system.

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Collecting ID Number Questions/Concerns?

• What about systems like GED and ABE?
• KBOR staff in these areas are committed to
  finding a way to also collect this number
  Details not pursued at this point.
• Are private colleges required to collect the ID
  as well?
• No. But one or two have expressed an interest in
  collecting it.
• Will this ID number replace the SSN in KSPSD?
• No SSN will still be asked for in order to match
  data with the Department of Labor.
• When will the collection start?
• Not sure May greatly depend on whether or not a
  grant is received.

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So Now What?

• Keep in mind that all discussions are
  preliminary!!!!!!!!
• Discussion with Kauffman Foundation on next steps
  towards the end of June
• Work will be continuing on this and when
  appropriate, information shared with
  institutions.
• Institutions need to be thinking seriously about
  how to capture this ID and send IRHelp_at_ksbor.org
  any concerns or questions.

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Questions