DUTIES OF THE POST

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DUTIES OF THE POST
ADJUTANT ANDQUARTERMASTER
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DUTIES OF THE POST ADJUTANT

• Duties of the Post Adjutant are set forth in
• Section 218 (6) of the Manual of Procedure.
• Under the Direction of the Post Commander,
  prepare all reports and returns required of him
• Attest by his signature and seal of the Post all
  actions of the Post

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DUTIES OF THE POST ADJUTANT

• Keep in the books or files properly prepared
• the following
• Current By-Laws of the Post.
• In a proper file, the original app. Of every
  member admitted to the Post.
• A record of all the proceedings of each meeting
  of the Post.
• An order file in which shall be kept all orders
  or circulars issued by the C-n-C, the National
  Council of Administration, The Dept. Commander,
  Dept. Council of Administration and Post
  Commander.
• A letter or correspondence file.
• A file containing a copy of proof of eligibility
  on all elected and appointed Post Officers.
• A roll of departed comrades

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DUTIES OF THE POST ADJUTANT

• Items that should be incorporated into the
• minutes of each Post meeting
• A roll of all Post officers at each meeting
• A list of all names of comrades accepted for
  membership at each meeting.
• A list of names of all persons rejected for
  membership at each meeting.
• A brief recap of the important items from
  committee report, including the maker of the
  report.
• A record of all motions and the resulting action.
• A Post Quartermasters detail of receipts and
  disbursements for each meeting.

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DUTIES OF THE POST ADJUTANT

• A summary of the disposition of all
  correspondence as directed by proper authority.
• One of your most impotant functions as a Post
  Adjutant will be to keep accurate minutes of Post
  meetings.

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DUTIES OF THE POST ADJUTANT

• ANY QUESTIONS?

7
DUTIES OF THE POST QUARTERMASTER

• The duties of the Quartermaster are set forth
• in Section 218(5) of the Manual of Procedure
• Before a new Quartermaster takes up the duties,
  his or her predecessor must be given a clean
  slate by the Post Trustees or auditors
• Never under any circumstances, accept the
  responsibility for Post funds before this is
  done. You want to avoid picking up a headache
  from someone else.
• Receive and hold all monies, securities,
  vouchers, and other personal property of the
  Post.
• Pay out or expend monies only after the Post has
  authorized payments by a motion made and passed
  at a meeting of the Post

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DUTIES OF THE POST QUARTERMASTER

• All checks for the expenditures of Post funds
  shall be numbered in sequence, the number of each
  check to correspond with the voucher authorizing
  the same.
• The Quartermaster shall sign all checks and
  vouchers then they must be countersigned by Post
  Commander.
• Collect all monies due the Post , giving receipt
  therefore.
• Keep an account with each member and notify all
  members in arrears.
• Collect the annual membership dues and credit the
  dues fund.
• At least once a month transmit to National dues
  payable from the annual dues collect from each
  member.

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DUTIES OF THE POST QUARTERMASTER

• Refrain from issuing official membership dues
  receipts to new members until he has received the
  required admission fee and required dues.
• At least once a month transmit to Department
  Headquarters 1.00 for every new annual member
  voted on that month.
• Maintain a dues reserve fund to which shall be
  credited not less than one-half of the Posts
  part of the current years dues paid by each
  member prior to July 1, including Life Membership

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DUTIES OF THE POST QUARTERMASTER

• Quartermaster shall not disburse nor shall an
  obligation be incurred against this fund until
  after July 1, at which time it shall be
  transferred to the Post general fund.
• Maintain a relief fund, which shall be credited
  with the net proceeds of all sales of Buddy
  Poppies and such other monies as may be solicited
  or donated for veterans relief purposes.
  Expenditures from the relief fund shall only be
  made for the purposes outlined in section 704 of
  the Manual of Procedure.
• Maintain the books and records at all times in a
  neat and efficient manner.
• Quartermaster shall serve as Treasurer of all
  Post committees handling funds.

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DUTIES OF THE POST QUARTERMASTER

• Computer record keeping systems may be used, so
  long as the records contain the same data as
  required on forms prescribed by National
  Headquarters.

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DUTIES OF THE POST QUARTERMASTER

• ANY QUESTIONS?