Student Organization Revitalization Process

1
Student Organization Revitalization Process

• Sunday, September 13, 2009

2
Student Organizations
LRM/2/05 (w/edits AG9/05)
3
Revitalization Meeting (amended agenda)
September 23, 2005 from 300-700 PM Manchester
Village - Conference Room (Building 2, 3rd Floor)

• Welcome Kym, Augie Lupe
• Manchester Village welcome overview
• Brief overview of consultant work, assessment
  UFMC reorganization.
• Why are we here?
• Icebreaker Augie
• Beginning with one ball, pass it to another
  person while stating their name. That person
  takes the ball passes it onto another person
  while stating their name. This repeats until
  every person has caught the ball once.
• Gradually add more balls pick up speed until at
  some point all the balls have been passed around
  (taking out the three red balls only leaving
  the yellow balls with the names of the Student
  Organizations).
• Discussion juggling too many things at once,
  UFMC being asked to juggle student organizations
  other duties.
• Introductions exercise Augie
• Participants will be asked to pair up w/someone
  outside of their organization who they do not
  know well.
• They will take some time to interview each other,
  focusing on highlights from last year, strengths,
  and purpose of the organization.
• They will be asked to report back one thing from
  each of the three areas discussed in the
  interviews.
• Discussion lenses we are processing through

• Break for ten minutes
• Debrief introduction exercise
• Discussion observations, comments (see sheets)
• Do you notice any patterns, differences, etc?
• What do you as an individual/group do to work on
  the strengths?
• What do you as an individual/group do to live out
  your purpose?
• How do you as a student leader introduce your
  purpose to the general membership?
• How do you connect your purpose to your
  highlight?
• Dinner
• S.W.O.T. Analysis Lupe
• Participants walk around w/markers and write on
  sheets on the wall
• Discussion observations, comments
• Closing Lupe Augie
• Building leadership capacity/competency
• Putting a plan together

AG9/05
4
Student Organization Introductions
AG11/05
5
Cultural, Language and Ethnic OrganizationsTo
provide awareness, education and an opportunity
to explore cultural diversity.
Adapted from http//www.sandiego.edu/associatedst
udents/studentorgs/cle.php Multicultural
Relations Board Calendar
AG11/05
6
SWOT Analysis

• STRENGTHS
• Always striving to improve (18)
• Uniqueness (24)
• Motivation and Optimism (4)
• Involves various aspects of the academics of USD
• Strong family tie (15)
• Unity/support for clubs (3)
• Welcoming environment for all types of students
  (26)
• Communication within and among organizations (2)
• People willing to work for a common good (14)
• The desire to grow and create unity (29)
• Overall good programs (15)
• Commitment (1)
• Diverse and inclusive (1)

• WEAKNESSES
• Gossip (21)
• Not supporting your fellow peers / organizations
  (10)
• Cliquey (25)
• Lack of Communication (36)
• Pessimism (3)
• Inability to accept criticism (3)
• Lack of support within organization and USD in
  general (20)
• Being negative about the successes of your fellow
  organizations/peers (1)
• USD have people believing in inclusiveness (7)
• Too focused on individual clubs (2)
• Lack of commitment (1)

AG12/05
7
SWOT Analysis

• OPPORTUNITIES
• UF shirt offered to UF organizations (1)
• Collaborative programming among other
  organizations (19)
• More out faculty members and faculty members of
  color that can be used as resources (9)
• UF members in A.S. positions (4)
• Breaking down misconceptions about what each club
  is (20)
• Place to explore identity (33)
• More leadership roles in other organizations (5)
• Projects with Greek Life/AS (8)
• Expand to more clubs than what we have now (5)
• Help each other survive on campus (24)
• Show others that every issue we face is their
  issue too as part of the human race (22)
• UF wide fundraisers (4)
• Official greeter/welcomer of the UF (1)

• THREATS
• Stigma about cultural organizations (20)
• No funding for events (18)
• Grudges (2)
• Moving forward but ignoring contributions of the
  past (2)
• Unspoken or unresolved tension (14)
• Lack of support for each others events (16)
• Forgetting the importance of staying positive (4)
• No potential leadership for next year (8)
• Lack of creativity (3)
• Gossip and discouragement (14)
• No motivation (8)
• Keeping things (events, topics) new and fresh
  (15)
• Hostility towards other organizations (2)
• Lack of professionalism (1)
• Falling back on your word to do something (6)
• Lack of membership maintenance, stability (17)
• Planting of negative seeds from past history
  between various organizations that need to be let
  go (3)

AG12/05
8
What does your organization need
from the other UF organizations?

• Effective Inter-group (between groups)
  Intra-group (within groups) Relations
• Past issues and problems need to be confronted
  and ameliorated.
• Welcoming and inclusive attitudes, language and
  behaviors.
• Consistent communication regarding organizations,
  leadership, programs/events, meetings and issues.
• Support for organizations, membership, meetings
  and programs/events (e.g. development, resources,
  attendance, etc.).
• Opportunities for collaboration (e.g.
  co-sponsorship, etc.) and interaction (e.g.
  community service projects, social events, mixer,
  senior banquet, etc.).

from the UFMC?

• Assistance with leadership development
• identifying goals and strategic planning
• clarifying roles and responsibilities of the
  executive boards and general membership
• recruitment and retention
• program development and event planning
• requesting funding and accessing resources
• team building
• marketing
• communication
• conflict management
• meeting management
• working with external organizations

• A welcoming and inclusive environment
• providing a safe space to meet new people.
• address issues effecting and improve visibility
  of the student organizations housed in the UFMC
  and the Center and its staff.
• equitable treatment of organizations
• incorporate all orgs. into life _at_ USD

AG12/05