Title: IRis: Northeastern Universitys Institutional Repository
1IRisNortheastern Universitys Institutional
Repository
- Joan D. Krizack
- 27 Jan 2005
- j.krizack_at_neu.edu
2Presentation Overview
- Deciding to partner with Innovative Interfaces,
Inc. (III) - Developing institutional repository software
- DRM Digital Repository Manager
3Context
- Initiated by NU Libraries
- Approach (not software) based on MITs DSpace
- Tailored to NUs institutional culture and the
Libraries budget
4Project History
- Dean of Libraries attended SPARC conference, Aug
2002 - Group attended DSpace launch, Nov 2002
- Assigned as priority of the Librarys digital
initiative, Fall 2002 - Became part of Librarys strategic plan to
explore establishing an institutional repository,
Fall 2002
5Institutional Repository Committee
- Mission
- The Institutional Repository Committee is
charged to explore whether establishing an
institutional repository for Northeastern
University is desirable and feasible and, if so,
to develop a strategy for initiating an
institutional repository appropriate to
Northeastern.
6IR CommitteeMission, cont.
- The Committee will
- Investigate other institutional repository
programs - Define scope of institutional repository
- Address relationship to the planned records
management initiative - Identify key partners within NU
7IR CommitteeMembership
- NU Libraries (9)
- Dean of Libraries
- Systems librarians (3)
- Research and instruction librarians (3)
- Technical services librarian
- Archivist, chair
- Academic Technology Service
- Academic applications specialist
- College of Business Administration
- Professor former executive vice provost
8IR Committee Organization
- Dean of Libraries
- Chair University Archivist and Head, Special
Collections - Working Groups
- Policies and Procedures
- Business Plan
- Project Web Site
- Metadata
- Hardware
- Outreach/Marketing
9Topics Explored
- Definition and scope
- Content
- Implementation model
- Technology
- Collection development and management
guidelines/procedures - Community engagement / marketing
- Economics
- Organization and staffing
- Strategy
10Topics Explored Definition and Scope
- Options
- Intellectual output of faculty and students
(thesis) born digital - Historically significant administrative records
born digital - Special collections reborn digital
11Topics Explored Content
- Digital material that is unique to NU and
significant for future research (scientific,
historical, etc.), and historically significant
material that has been reborn in digital format. - Gray literature and research material
- Curriculum support and teaching material
- Thesis and dissertations
- Published material
- Records documenting the history of NU
- Cultural objects
12Topics Explored Implementation Models
- On whose server(s) will the information be
located (Library, IS, communities) and who will
maintain server(s)? - Distributed
- Semi-distributed
- Not distributed
- Consortium
-
13Topics Explored Technology
- Software
- Open source and free
- DSpace
- Fedora
- Commercial
- ePrints
- Bepress
- Documentum
- Develop with Innovative Interfaces, Inc.
- Hybrid
- VTLS VITAL
- Hardware
14Topics Explored Collection Development and
Management Guidelines/Procedures
- Community and Collections Definitions and
Responsibilities - Community Start-Up Procedure
- Content Guidelines
- Privacy Statement
- Submissions and Distribution Agreement
- Workflow
15Topics Explored Community Engagement and
Marketing
- Project Web site www.lib.neu.edu/iris
- Information packet for early adopters (vision,
information sheet, digital records suitable for
IR, articles by Clifford Lynch and Raym Crow) - Research and Technology Expo
- Scholarly Communications Breakfast (annual event)
- Promotional material (FAQ, fact sheet, etc. in
development) - Cultivating partners (faculty and staff)
- Mention at every opportunity
- Logo (in development)
16Topics Explored Economics
- Start-up costs
- Continuing costs
- Fee for service (core service/premium service)
- Cost recovery (communities pay 100 of costs)
17Topics Explored Strategy
- Decision to work with Innovative Interfaces, Inc.
- Development of system attributes
- Formal agreement reached
- Prototype promised in six months
18Decision Develop Product with Innovative
Interfaces, Inc.
- NU doesnt have the resources to develop and
maintain open source solutions. - Dont have staff to set up and manage software
without technical support - Dont have the staff to program enhancements and
new features - Can find money for software more readily than
for staff - Liked idea of developing software with our
library systems vendor
19Topics Explored Organization and Staffing
- Project Head Dean of Libraries
- Project Manager/Technology Digital Systems
Specialist - Project Manager/Operations and Services
University Archivist - IR Steering Committee former IR Committee
members (meets monthly) - Technology Subcommittee (meets weekly and
teleconferences weekly with III) - Planning Subcommittee (meets biweekly)
- Advisory Committee faculty and staff
20Decision Downside
- You cant always get what you want, but if you
try sometimes you might find you get what you
need. - Not participating in open source movement
- Java-based client software for staff interface
21DRM Digital Repository Manager
- Prototype delivered 17 Jan 2005
- Beta testing scheduled for June 2005
- Operational Jan 2006
22DRM Functions
- Collect
- Describe
- Index
- Search
- Interoperable
- Manage
- Store and preserve
23DRM Functions Collect
- Java-based staff interface
- For super-users who can manage all
- communities and collections
- Web-based submission interface (coming soon)
24DRM Functions Describe
- Initial development
- 1 digital object per metadata record
- Qualified Dublin Core
- Future developments (by Jan 2006)
- Multiple objects per metadata record
- Additional metadata formats, such as METS
25DRM Functions Index
- Indexes Dublin Core fields for retrieval
- Will incorporate METS format
- Will provide full text indexing of digital
objects
26DRM Functions Search
- Web-based public interface
- Targeted searching
- Combined search of NUs OPAC and IRis via
MetaFind (federated search engine) - Just IRis
- Specific community within IRis
- Specific fields, document types, etc.
- Keyword, including full text
- Browsing IRis structure
- Provide controlled access to certain documents
(to respect embargo periods)
27DRM Functions Interoperability
- Open access
- CNRI Handle System integration for unique and
persistent identification - Standardized metadata format (Dublin Core then
METS) - Open Archives Initiative Protocol for Metadata
Harvesting (OAI-PMH) (federated searching)
28DRM Functions Manage
- Manage logins and authorizations
- Withdraw content (according to IRis policy)
- Generate reports
- Restrict access to certain objects (embargo
periods)
29DRM Functions Store and Preserve
- Uses CNRI Handle System integration for unique
and persistent identification - Uses either Innovative DBMS or Oracle
- Digital objects exported in same format in which
they were submitted - Store metadata in XML
- Reliable backup functionality
- Commitment to long term preservation via
migration or other means
30Next Steps
- Software testing and development
- Marketing plan
- Content identification