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IRis: Northeastern Universitys Institutional Repository

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Title: IRis: Northeastern Universitys Institutional Repository


1
IRisNortheastern Universitys Institutional
Repository
  • Joan D. Krizack
  • 27 Jan 2005
  • j.krizack_at_neu.edu

2
Presentation Overview
  • Deciding to partner with Innovative Interfaces,
    Inc. (III)
  • Developing institutional repository software
  • DRM Digital Repository Manager

3
Context
  • Initiated by NU Libraries
  • Approach (not software) based on MITs DSpace
  • Tailored to NUs institutional culture and the
    Libraries budget

4
Project History
  • Dean of Libraries attended SPARC conference, Aug
    2002
  • Group attended DSpace launch, Nov 2002
  • Assigned as priority of the Librarys digital
    initiative, Fall 2002
  • Became part of Librarys strategic plan to
    explore establishing an institutional repository,
    Fall 2002

5
Institutional Repository Committee
  • Mission
  • The Institutional Repository Committee is
    charged to explore whether establishing an
    institutional repository for Northeastern
    University is desirable and feasible and, if so,
    to develop a strategy for initiating an
    institutional repository appropriate to
    Northeastern.

6
IR CommitteeMission, cont.
  • The Committee will
  • Investigate other institutional repository
    programs
  • Define scope of institutional repository
  • Address relationship to the planned records
    management initiative
  • Identify key partners within NU

7
IR CommitteeMembership
  • NU Libraries (9)
  • Dean of Libraries
  • Systems librarians (3)
  • Research and instruction librarians (3)
  • Technical services librarian
  • Archivist, chair
  • Academic Technology Service
  • Academic applications specialist
  • College of Business Administration
  • Professor former executive vice provost

8
IR Committee Organization
  • Dean of Libraries
  • Chair University Archivist and Head, Special
    Collections
  • Working Groups
  • Policies and Procedures
  • Business Plan
  • Project Web Site
  • Metadata
  • Hardware
  • Outreach/Marketing

9
Topics Explored
  • Definition and scope
  • Content
  • Implementation model
  • Technology
  • Collection development and management
    guidelines/procedures
  • Community engagement / marketing
  • Economics
  • Organization and staffing
  • Strategy

10
Topics Explored Definition and Scope
  • Options
  • Intellectual output of faculty and students
    (thesis) born digital
  • Historically significant administrative records
    born digital
  • Special collections reborn digital

11
Topics Explored Content
  • Digital material that is unique to NU and
    significant for future research (scientific,
    historical, etc.), and historically significant
    material that has been reborn in digital format.
  • Gray literature and research material
  • Curriculum support and teaching material
  • Thesis and dissertations
  • Published material
  • Records documenting the history of NU
  • Cultural objects

12
Topics Explored Implementation Models
  • On whose server(s) will the information be
    located (Library, IS, communities) and who will
    maintain server(s)?
  • Distributed
  • Semi-distributed
  • Not distributed
  • Consortium

13
Topics Explored Technology
  • Software
  • Open source and free
  • DSpace
  • Fedora
  • Commercial
  • ePrints
  • Bepress
  • Documentum
  • Develop with Innovative Interfaces, Inc.
  • Hybrid
  • VTLS VITAL
  • Hardware

14
Topics Explored Collection Development and
Management Guidelines/Procedures
  • Community and Collections Definitions and
    Responsibilities
  • Community Start-Up Procedure
  • Content Guidelines
  • Privacy Statement
  • Submissions and Distribution Agreement
  • Workflow

15
Topics Explored Community Engagement and
Marketing
  • Project Web site www.lib.neu.edu/iris
  • Information packet for early adopters (vision,
    information sheet, digital records suitable for
    IR, articles by Clifford Lynch and Raym Crow)
  • Research and Technology Expo
  • Scholarly Communications Breakfast (annual event)
  • Promotional material (FAQ, fact sheet, etc. in
    development)
  • Cultivating partners (faculty and staff)
  • Mention at every opportunity
  • Logo (in development)

16
Topics Explored Economics
  • Start-up costs
  • Continuing costs
  • Fee for service (core service/premium service)
  • Cost recovery (communities pay 100 of costs)

17
Topics Explored Strategy
  • Decision to work with Innovative Interfaces, Inc.
  • Development of system attributes
  • Formal agreement reached
  • Prototype promised in six months

18
Decision Develop Product with Innovative
Interfaces, Inc.
  • NU doesnt have the resources to develop and
    maintain open source solutions.
  • Dont have staff to set up and manage software
    without technical support
  • Dont have the staff to program enhancements and
    new features
  • Can find money for software more readily than
    for staff
  • Liked idea of developing software with our
    library systems vendor

19
Topics Explored Organization and Staffing
  • Project Head Dean of Libraries
  • Project Manager/Technology Digital Systems
    Specialist
  • Project Manager/Operations and Services
    University Archivist
  • IR Steering Committee former IR Committee
    members (meets monthly)
  • Technology Subcommittee (meets weekly and
    teleconferences weekly with III)
  • Planning Subcommittee (meets biweekly)
  • Advisory Committee faculty and staff

20
Decision Downside
  • You cant always get what you want, but if you
    try sometimes you might find you get what you
    need.
  • Not participating in open source movement
  • Java-based client software for staff interface

21
DRM Digital Repository Manager
  • Prototype delivered 17 Jan 2005
  • Beta testing scheduled for June 2005
  • Operational Jan 2006

22
DRM Functions
  • Collect
  • Describe
  • Index
  • Search
  • Interoperable
  • Manage
  • Store and preserve

23
DRM Functions Collect
  • Java-based staff interface
  • For super-users who can manage all
  • communities and collections
  • Web-based submission interface (coming soon)

24
DRM Functions Describe
  • Initial development
  • 1 digital object per metadata record
  • Qualified Dublin Core
  • Future developments (by Jan 2006)
  • Multiple objects per metadata record
  • Additional metadata formats, such as METS

25
DRM Functions Index
  • Indexes Dublin Core fields for retrieval
  • Will incorporate METS format
  • Will provide full text indexing of digital
    objects

26
DRM Functions Search
  • Web-based public interface
  • Targeted searching
  • Combined search of NUs OPAC and IRis via
    MetaFind (federated search engine)
  • Just IRis
  • Specific community within IRis
  • Specific fields, document types, etc.
  • Keyword, including full text
  • Browsing IRis structure
  • Provide controlled access to certain documents
    (to respect embargo periods)

27
DRM Functions Interoperability
  • Open access
  • CNRI Handle System integration for unique and
    persistent identification
  • Standardized metadata format (Dublin Core then
    METS)
  • Open Archives Initiative Protocol for Metadata
    Harvesting (OAI-PMH) (federated searching)

28
DRM Functions Manage
  • Manage logins and authorizations
  • Withdraw content (according to IRis policy)
  • Generate reports
  • Restrict access to certain objects (embargo
    periods)

29
DRM Functions Store and Preserve
  • Uses CNRI Handle System integration for unique
    and persistent identification
  • Uses either Innovative DBMS or Oracle
  • Digital objects exported in same format in which
    they were submitted
  • Store metadata in XML
  • Reliable backup functionality
  • Commitment to long term preservation via
    migration or other means

30
Next Steps
  • Software testing and development
  • Marketing plan
  • Content identification
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