ToBe Workshop Reportouts

1

• To-Be Workshop Report-outs

IWG Meeting March 18, 2004
2
Agenda

• Design Process Overview
• Major Processes
• Process Debriefs
• Process Description
• Major Open Issues
• Procedural Objectives
• Wrap-up and Next Steps
• QA

3

• Design Process Overview

4
Do all projects have to feel like this?
The Dawn of Man
5
The impact of a decide/announce implementation
process
Project Team makes decisions without agency input
Agencies have to make the answer work
Probability for Successful Implementation ?
6
Project Aspires Implementation Process
Agencies actively participate with project team
in Requirements Confirmation, To-Be Workshops,
Conceptual Design, Solution Checkpoint
Solutions are determined with agency input
Report Out
Probability for Successful Implementation ?
7
Where are we?
8
Where are we going?
Dates will be finalized as detailed configuration
project plan is completed.
9
To-Be Workshops Goals Objectives

• Design the future high-level business process
  (Conceptual Design)
• Maximize delivered functionality
• Ensure that all requirements are addressed
• Ensure a holistic end-to-end vision of business
  process rather than a silo application approach
• Communicate and validate vision with relevant
  stakeholders
• Identify workstream and application touch-points
  and issues to be resolved
• Clarify requirements around
• Reports
• Interfaces
• Conversions
• Security
• Workflow

10
To-Be Workshop Activities

• Review critical requirements
• Identify critical policies
• Review current Application Architecture and
  Support Organization
• Confirm 3rd party systems
• Identify potential issues and gaps
• Decompose business processes to Level 1 and Level
  2
• Prepare for Solution Checkpoint in August

11
Conceptual Design Document

• The conceptual design is composed of the
  following pieces
• Business Processes
• Current State Process Overview
• Future State Impacts
• Policy Changes
• Process Changes
• System Changes
• Sub-process and Data Flows Levels 1 and 2
• Key Design Decisions and Issues
• Assumptions
• Gap Analysis and Proposed Solutions
• Aspire Business Unit and SetID Design
• Aspire Standard Reporting
• Security Considerations
• Other Considerations

12
Solution Checkpoint

• Early August
• Opportunity for agencies to review progress on
  PeopleSoft solution
• Will be a demonstration of the PeopleSoft system
  partially configured for the States needs
• Will cover many transactions
• Will include a subset of the States data
• Will not include any modifications or interfaces

13
Agency Issues and Concerns

• A full list of agency issues and concerns raised
  in the To-Be Workshops will be posted on the
  Aspire website next week http//aspire.dfs.state.f
  l.us
• Some issues and concerns can be resolved quickly
  others will be resolved later in the process. We
  need time to analyze the effects on the
  individual agency and the State as a whole.
• We do not take the agencies issues and concerns
  lightly.

14

• Major Processes

15
Major Processes

• The following workshop areas will be covered
  during todays debriefing session
• Record to Report
• Treasury
• Grants/Projects/Grants
• Procure To Pay
• Asset Management
• Accounts Receivable

16

• Process Debriefs