University ERP

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University ERP Re-investment Strategy Overview
5/31/2007
Last Updated May, 2007
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The University ERP Reinvestment Strategy

• Cut to the chase
• How did we get here today?
• Framework for moving forward
• What this means to you and/or the University
• Questions you might ask
• QA

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The University ERP Reinvestment Strategy
Cut to the Chase

• What is the strategy for the administrative
  systems?
• Reinvest
• Monitor
• Internal specific, measurable triggers
• External
• Vendor and community source ERP
• Our vendor relations and viability
• Probable continuation of shared services for UT
  System academic campuses to include addition of
  UT Dallas

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The University ERP Reinvestment Strategy How
did we get here today?

• In December, the comparative analysis report said
  the University ERP compares favorably to vendor
  ERP products today
• The strategic plan looked at how well we are
  positioned for 5-10 years out and what we could
  work on to improve out University ERP

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The University ERP Reinvestment Strategy How
did we get here today?

• Strategic plan process considered .
• Comparative analysis report findings
• Interviews with hundreds of people/groups
• Site Visits
• Surveys
• Strengths/Weaknesses/Opportunities/Threats
  analysis
• Analysis of all ERP options available to us

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The University ERP Reinvestment Strategy How
did we get here today?

• Heralds
• Reporting via IQ and departmental codes
• Real-time integration
• Highly automated
• Partnering of IT, end users and functional areas
• Data Integrity
• Standards in DEFINE for navigation and documents

• Opportunities for improvement
• Reporting and easier secure data access
• Standards for web across areas 3270 to web
• Business process, security and routing
  transparency
• Prioritization and governance of projects
• End user support
• Need for more sophisticated interfaces

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The University ERP Reinvestment
Strategy Framework for Moving Forward

• Framework
• Reinvestment Program
• Project Paths
• Technical and application layer infrastructure
• Business processes and supporting software
• Reporting
• Front-end interfaces
• End user support
• Phases
• Projects/Sub-projects
• This coordinated, project-based approach to the
  entire program will allow flexibility to take on
  projects as people, time and resources are
  available instead of all or nothing.

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The University ERP Reinvestment Strategy What
this means to you and/or the University

• More effort on enterprise-level needs than before
• Efforts towards documenting business processes
  including dependencies.
• Alignment of enterprise projects and initiatives
  with strategic plan.
• Deliberate and planned move from 3270 to the web
  starting with services used by Faculty,
  administrators and infrequent users.
• Focus on providing more consistent and centrally
  coordinated end user support training, help
  etc.
• Focus on providing more and better reporting
• Planning, Planning and more PLANNING!

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The University ERP Reinvestment
Strategy Questions you might ask

• Who will be making decisions as to which projects
  take priority and are undertaken?
• Part of the planning process will include the
  establishment of an appropriate governance
  structure that will include the existing
  operational steering committee, a newly
  established executive sponsor group and possibly
  other advisory groups.

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The University ERP Reinvestment
Strategy Questions you might ask

• 
  
  Will I be involved in this
  project?
• Depending on what your job is, you may be! The
  project will most likely be staffed on a
  project-by-project basis as priorities are set.
  There will be business experts, IT professionals,
  end user support professionals and others
  involved throughout the life of the project.

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The University ERP Reinvestment
Strategy Questions you might ask

• Who will be making decisions as to which projects
  take priority and are undertaken?
• Part of the planning process will include the
  establishment of an appropriate governance
  structure that will include the existing
  operational steering committee, a newly
  established executive sponsor group and possibly
  other advisory groups.

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The University ERP Reinvestment
Strategy Questions you might ask

• How long will this program take?
• Although the answer depends on the authorized
  projects, it is conceivable that the project
  could last for five years or more.

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The University ERP Reinvestment
Strategy QA

• QA
• See Strategic Plan at
• https//www.utexas.edu/business/erp