Final Jarrow Cut Over Brief

1
Final JarrowCut Over Brief

• 8 May 2002

2
Countdown
Jarrow Count Down To Go Live as at 8th May
2002 Just 5 Total Days 3 JSE Business Days
Remaining
3
Project Timeline
2001
2002
June
Aug
Oct
Sept
Feb
Jan
Dec
Nov
July
Mar
April
May
4/6/01
3/8/01
JSE Design
19/10/01
6/8/01
JSE Development
4/6/01
19/10/01
JSE Build and Test of
Technical
Infrastructure
22/10/01
JSE/LSE Prepare and Execute
Integration Test

18/01/02
4/6/01
3/8/01
9/11/01
Prepare and Execute Business Operations Proving
12/4/02
21/1/02
Design of JSE Front End Solution
Build and Test of JSE

Front End Solution
2/03/02
LCON
16/03/02
Design, Build and Test of Data Vendor / Member


Front End Solution
LCON
27/6/01
18/01/02
30/03/02
LCON
13/4/02

1st DR
27/04//02

2nd DR
31/03/02
18/7/01
27/6/01
4/6/01
JSE / LSE Draft Spec
JSE / LSE Final Spec
Prepare and Execute Customer Test
26/11/01

4/05/02
3rd DR
Go-live
We are here!
4
Deployment Timeline
April
May
March
3 Apr
DR 1 Brief (JHB)
2 May
3rd DR Brief
LCON 1
4 Apr
DR 1 Brief (CT)
Sat2 Mar
Dress Rehearsal 3
Sat/ Sun4-5 May
JSE LSE Internal Dress Rehearsal
Sat6 Apr
Final Cut-Over Brief (JHB)
8 May
LCON 2
Sat16 Mar
Sat/ Sun13-14 Apr
Dress Rehearsal 1
Go-live
13 May
17 Apr
DR 2 Brief (JHB)
JSE LSE ASR Test
17 May
President Mbeki launch
Sat23 Mar
18 Apr
DR 2 Brief (CT)
Commemorative insert in Star and Beeld
20 May
Dress Rehearsal 2
Sat/ Sun27-28 Apr
LEGEND LCON Live Connectivity Testing DR Dress
Rehearsal CONT Contingency ASR Alternate Site
Recovery (LSE) Internal External
Tests completed
LCON 3
Sat30 Mar
JHB Brief
CT Brief
JSESETS Launch
5
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

6
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

7
Objectives
How were the previous Dress Rehearsal Objectives
met?
8
Objectives
How were the previous Dress Rehearsal Objectives
met?
9
Principles
How were the previous key Dress Rehearsal
Principles met?
10
Dual Sided Trade Report Tests

• Detailed analysis of all Dual Sided Trade Reports
  booked on Saturday-
• 427 trade reports booked 231 Successful, and
  these span the full range of solution providers,
  therefore there appears to be no major
  fundamental issues
• Dual sided trade reports issues highlighted-
• Invalid trade details entered (80) rejected due
  to -
• Conflicting trade times, trade request include
  seconds, approval had 00 and am versus pm hours
• Conflicting settlement dates, trade request had
  future date, confirmation had current date.
  Remember that BDA determines the settlement date
• Conflicting bargain conditions, trade request
  populated, confirmation not
• Converted price indicator differences. This is
  the rand indicator and the default should be N,
  unless settlement in foreign currency
• Conflicting update volume indicator, trade
  request populated, confirmation not
• Other conflicting fields

11
Dual Sided Trade Report Tests

• Dual sided trade reports issues highlighted
  (continued)-
• Trade not awaiting confirmation (92) -
• Trade type was single sided
• Trade already confirmed
• Invalid MAC Authentication (24)
• Confirmed valid trade reports (231)
• JSE Task force assigned to address-
• Resolution of all above issues
• Additional coordinated testing with all solution
  providers
• Agreed field standards across solution providers
• Defined Cheat sheet for all solution providers

12
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

13
Decommissioning of Systems

• The following JSE systems will be decommissioned
  effective 13 May 2002-
• JET (including MarketWorks and related reports)
• JET API
• JET API test environment
• JETFeed
• Tricklefeed
• Equity Dealing (EDL)
• Equity Clearing House (ECH)
• Position frozen as at Friday 10 May 2002
• Settlement will broker to broker
• Currently 26 still open, mostly related to Kruger
  rands
• Clearing Settlement will assist with queries,
  contact Brett Kotze on
• [phone]

14
Decommissioning of Systems

• JET Software Cleanup
• All Members and Institutions must ensure that all
  copies of JET MarketWorks software and all user
  manuals, etc. are destroyed or returned to the
  JSE by 20 May 2002
• Members and Institutions should send the
  certificate to the JSE confirming this, by close
  of business on 25 May 2002. (JSE to provide
  certificate template)

15
Trader IDs

• Members have been provided with trader reports
  after each dress rehearsal. Members must please
  confirm all registered securities ids for Go
  Live by no later than close of business on
  Wednesday 8 May 2002
• All RST IDs on the trader reports provided,
  flagged as -
• O order entry and will be retained post 13
  May 2002
• R redundant and will be deleted on the 10 May
  2002. These users will then have to re-write the
  JSE trader exams to qualify as registered
  securities traders.
• ONLY compliance officers can request changes to
  trader ids
• Compliance officers to send all confirmations to
  jsespec_at_jse.co.za

16
End of Day Dissemination System

• Equity Dissemination
• From 13 May, No arbitrage cumulative volumes
  available (except in the monthly record types for
  the month of May 2002)
• Ruling price replaced by auction closing price
• Indices 
• FTSE takes over the calculation of the current
  JSE Indices
• Clients commence receiving the new indices
  products (Valuation, Constituents Tracker).
  These will contain ALL the current and new
  indices series
• Clients continue to receive certain current
  indices real time record types. These will
  contain the current indices, and ONLY 6 of the
  new indices (TOP40, RESI20, INDI25, FINI15,
  FINDI30 AND MIDCAP)
• Indices files will be available via the current
  FTP process

17
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

18
Customer Support

• Normal Customer Support hours will apply for all
  JSE Applications from 07h00 to 19h00
• Additional on site support will be provided
  during the transition period to include support
  for the start-of-day downloads between 06h00 and
  07h00
• Additional SOD on site support will be available
  for 4 weeks post 13 May, normal support hours
  will then come into effect
• JSE SETS and InfoWiz account managers will be
  assigned to users over the transition period as
  per the dress rehearsals. These will apply for
  2-3 weeks from the go live date depending on the
  need
• Contact number for Customer Support is (011) 520
  7777
• Patience will be required as both Front Office
  and Back Office queries will be handled by the
  same support team
• JSE will provide first line front-end
  functionality support for all TALX clients
• We will make use of the JSE Extranet messages
  over the transition period as per dress
  rehearsals. Kindly ensure you monitor these
  messages

19
Problem Reporting
To assist with effective problem resolution,
Users must provide accurate details when
reporting the query/problem to the JSE helpdesk -

• Is it a JSE SETS or InfoWiz query?
• USAP Code faster resolution and tracking with
  the LSE
• Is it your primary/secondary/DRP connection?
• Which Front-End Software?
• What Front-End Version, if applicable?
• Which Segment and Instrument the query relates to
• Provide order code and trade code where possible
• Time of order entry / trade execution
• Order details namely, Order type, price, volume
• Your name and contact number for feedback
• Print out of configuration files

Please ensure you are given a reference number
and contact name
20
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

21
Front-End Preparation

• User Cut-over checklist items to be considered-
• Remember to shutdown JET API interfaces, remove
  daily startup automation
• Preset BDA account codes to ensure all 7 digits
  are submitted on all orders and trades
• Preset Trader IDs to ensure all 5 digits are
  submitted on all orders and trades
• Preset CX flag defaults to N
• Preset Rand Indicator defaults to N (settlement
  in a different currency to ZAR)
• Ensure all front-end users understand your
  specific system limitations e.g Cannot cater for
  contra trades, reduce queries
• Ensure all front-end users understand your first
  line support structures I.e Contact software
  providers for front-end specific functionality
  queries not the JSE
• Ensure all traders are on site early on Monday
  morning to prepare for the open auction

22
Front-End Preparation

• User Cut-over checklist items to be considered-
• The JET GTC parameter is being reduced daily this
  week so that no orders remain in JET at close of
  business on Friday 10 May. Traders must note
  order details on JET on Friday afternoon as
  required before shutting down
• JET will NOT be available on Monday for reference
  and JET OPEN orders are NOT being carried over to
  JSE SETS
• Verify all BDG subscriptions and related
  configurations. DO NOT request data you are not
  enabled for
• Host to Host users must ensure procedures are in
  place to upload as required Friday 10 May closing
  prices. If you do not intend to upload these,
  ensure traders are aware and have the required
  closing prices for the open auction on Monday
• TALX users will be provided a dictionary file on
  Saturday afternoon. Users will need to test
  these on Sunday between 09h00 10h00. Procedures
  and testing of this will occur in CDS tomorrow.
  Procedures will be circulated today

23
Data for Go Live

• As JSE business processes kicked in on 29 April
  2002, JSE reference data will be as at close of
  business on 10 May 2002
• Users must do a FULL download on morning of Go
  Live thereafter make use of B11 for daily
  updates only. If you choose to use B11 your
  application must be listening to the BDG for the
  full time that the service is available
• Full downloads MUST be done after JSE public
  holidays
• All Instruments suspensions as at the 10 May 2002
  will be loaded to the JSE reference data by the
  LSE on Friday evening. The suspension effective
  dates will therefore be 10 May in the reference
  data even though a share was suspended prior to
  that.
• All instrument effective dates in JSE SETS will
  be 10 May 2002 as this is when they became
  effective in the new system
• Closing prices as at close of business on Friday
  10 May 2002 will be used for Go Live. NB
  Official Closing prices as published in EOD
  dissemination

24
Data for Go Live

• Reminder BDG J20 JSE Orders will have no data on
  Monday morning as there is no existing order book
• Start of day downloads commence at 06h00 daily in
  the live environment
• Users wishing to subscribe to daily change
  records must ensure their systems are listening
  during all valid service hours
• Start of day re-requests will be strictly
  monitored in the first 2 weeks. Users must
  exercise caution and MUST NOT do full start of
  day download intra day without the JSE permission
• All Go live index closing values, divisors and
  market capitalisation as well as shares in issue
  will be available on the JSE website on Saturday
  morning

25
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Preparation
• Weekend Schedule
• Default Schedule
• Questions

26
Friday Early Closure

• Early Market Closure to facilitate cut-over to
  JSE SETS and InfoWiz Friday 10 MAY 2002 (Gazette
  102 18 April 2002)
• For Friday 10 May, ECH Deliveries of
  non-dematerialised scrip and Kruger Rands remain
  as is
• JET System
• 15h00 - Market Run Off
• 16h00 - Market Close
• 15h30 - Cut off time for capture of correction
  trades (normal approval process) 
• Financial Derivatives
• 15h00 - Mark-to-Market
• 15h15 - Market Close
• Agricultural Derivatives
• Unchanged

27
Friday Closure

• Strate
• Unchanged
• JSE Online Systems
• 10h35 13h05 Early Equity Snapshots (as per
  Normal times)
• 15h10 Late Equity Snapshots
• 15h55 Last SENS transmission
• 16h00 SENS Close
• 16h00 Tricklefeed
• 16h00 JETFeed
• 16h30 Early Equity Dissemination
• 17h00 EMIS Online
• 17h00 Entitlements
• 18h00 Normal Equity Dissemination
• 19h00 Late Equity Dissemination

28
Friday Closure

• In order to ensure that sufficient time is made
  available to allocate BDA trades, a decision was
  taken not to close certain on-line applications
  earlier
• Friday 10 May 2002
• BDA and Portfolio online
• Closing times will be 19h00
• Saturday 11 May 2002
• BDA Dissemination (i.e. reports downloads)
• BDA Normal (am)
• Daily Institutional 04h00
• Weekly Script 03h00
• Daily Member 03h30
• Weekly Member 04h00

29
Friday Closure

• Saturday 11 May 2002
• BDA Dissemination (i.e. reports downloads) -
  continued
• BDA Normal (am)
• Daily Bank 01h00
• Weekly Bank 02h00
• Daily Deals 01h00
• Weekly Deals 02h00
• Capital Adequacy (reports and downloads)
• Dissemination will be available by 06h00
• Should you have any additional queries please do
  not hesitate to contact Customer Support at (011)
  520 7345 / 7777

30
Saturday Test Schedule
Saturday, 11 May 2002
System Start Up
Log On
Reference Data Download
Finish JSE Cutover Testing
05h30
09h30
10h30
12h00
12h30
NOTE These are all SA times
Sunday, 12 May 2002 TALX Hosts ONLY
NOTE Signoff of Closing Price files to be given
to - Gareth [phone] or Natalie (011)
520-7477
TALX Closing Price Test
10h00
09h00
31
Test Participation
OPTIONAL Participation is required for the
connectivity testing on 11 May 2002 -

• Only HOST-TO-HOST users need to test
• JSE require NO Trader participation, including
  ASP users
• Users to decide if they require a business
  signoff
• Relevant user IT support staff to start systems
  and receive SOD downloads
• The test starts at 09h30 and ends at 12h30
• Please notify JSE Customer Services on Saturday
  once you are on site and ready to test
• Kindly notify JSE Customer Services by 12 noon on
  Thursday 9 May if you intend to test on Saturday
  so that the JSE can finalise arrangements

32
Test Procedure
Cut Over Customer Connectivity test is to confirm
the communications and connectivity for GO Live

• InfoWiz Installation
• Connect to broadcast groups
• Log-on to Interactive Request Interface
• Receive start of day downloads
• Re-request missed messages
• Log-off Interactive Request Interface

• JSE SETS Installation
• Log-on to Secure Interactive Interface
• Request own order book download
• Log-off Secure Interactive Interface

NOTE No data will be received for the OOBD Users
will NOT be able to enter trades and orders!! We
will not rollback post the test
33
Final Cut Over Brief
Agenda

• Feedback from 3rd Market Dress Rehearsal
• Decommissioning of Systems
• Customer Support
• Front-End Participation
• Weekend Schedule
• Default Schedule
• Questions

34
Default Period Schedule
Certain period names may differ depending on
which segment or sector used in
35
BDG service times
Other Services
SOD
To use daily update BDGs users should listen
till 23h00
Intra Day Updates
JSE RTF Feed
Trading Intra Day
36
Questions