PARKWEST SCHOOL DIVISION PUBLIC MEETINGS

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PARKWEST SCHOOLDIVISIONPUBLIC MEETINGS

• BIRTLE NOVEMBER 30, 2005
• ROSSBURN DECEMBER 1, 2005
• 700 P.M.
• 2005-06 SCHOOL YEAR

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AGENDA FOR THE MEETING

• Division priorities
• Provincial priorities
• Education, operations, governance
• Initiatives, programs, and actions with each
  priority
• Enrollments for each school past, present and
  future

• Staffing for the schools and the division
• Expenditures and revenues (frame report)
• Fiscal challenges for 2006
• Possible strategies short and long-term
• How would you run the division?

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Provincial priorities

• Improving outcomes for at risk learners
• Strengthening links among schools, families, and
  communities
• Strengthening school planning
• Improving professional development
• Strengthening pathways among secondary schools,
  post-secondary education, and work
• Linking policy and practice to research

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Park West School Division five-year priority areas

• EDUCATION
• Assessment
• Literacy
• Aboriginal education
• Arts education
• Vocational education
• Citizenship
• Alternative education

• OPERATION
• Transportation
• Maintenance
• Custodial
• Buildings
• Fiscal sustainability
• GOVERNANCE
• Evaluation of the Board
• Evaluation of the CEO
• Succession planning
• The evolving role of boards

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Assessment for and of learning

• Professional development for teachers will focus
  on the increased use of assessment to guide
  individual and class instruction
• Elementary, middle, and senior years teacher
  teams are working on developing new division
  report cards. Students will be more involved in
  their own assessment. (12000)
• Release time for teachers K-8 for assessment and
  to guide instruction.(20,000)
• Assessment leadership group.(2000)

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Literacy

• Priority for the 2006-2007 school year
• Establishment of teams in each school
• Emphasis on release time and professional
  development
• Parent information nights on literacy activities
  for the home
• School readiness program to work with children 0
  to 2 years of age. (10000)
• Reading recovery, one-to-one intervention with
  grade one students to bring them up to grade
  level reading scores.

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Aboriginal education

• Educational agreements with all four first nation
  communities will be in place by November 2005.
  Regular liaison committee meetings and jointly
  funded home school personnel are part of these
  agreements.
• Our schools and classrooms will be a welcoming
  environment for all students to caring and
  inclusive values, assets framework activities,
  parental engagement, and the adoption of an
  Education equity policy.
• Aboriginal Academic Achievement provincial Grant
  75,000 federal grant 33,000. The triple A
  provincial grant decreased by 25,000 in 2005 and
  will decrease in a further 20,000 next year.
• Building student success to aboriginal parents.
  12,500 grant for Birtle schools

8
Arts education

• Implementation of division wide kindergarten
  through grade 6 music. (100,000)
• Art Smart Grant (provincial) division 10,000
  
• Cross curricular integration of Art

9
Vocational education

• The vocational leadership group will look at
  increasing opportunities for a demonstration
  project at the high schools without IA or Home
  Economics facilities. This three-year initiative
  funded by a 10,000 grant will provide an
  inventory of work placement sites, evening
  programs, employability skills, and career
  education.
• Partnerships with the apprenticeship branch,
  community college, and employers will hopefully
  increase the opportunities for dual credit
  options and future employment.
• Vocational leadership group 1000

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Citizenship

• Our core initiative for this priority area will
  be the assets framework. And division wide
  in-service along with student summits in each
  community will look at the behavior survey data.
  Community committees of all formal and informal
  stakeholders, including students, will work at
  building and celebrating asset development for
  all students.
• This initiative is funded over a three-year
  period with a yearly 45,000 special Grant
  secured by the Superintendent of programs, Roza
  Gray.
• Level one and two restitution courses have been
  taken by at least half of our teaching staff.

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Alternative education

• Adult Learning Center partnership with
  Waywayseecappo First Nation
• Birdtail Sioux First Nation partnership
• Online courses
• Expansion of services outside the normal school
  day, K. to grade 12 program, and ages five
  through 21
• Student directed learning programs
• School initiated courses and student initiated
  programs have helped in expanding course options
  for many students.

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Grants

• As you can see, a significant amount of our
  flexible funding comes through grant application.
  You could almost keep a person employed with
  these responsibilities. The debate is whether
  these grants are a net or a noose as services and
  expectations are developed which are not
  sustainable.

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Operations transportation area

• An outside study with recommendations to be
  completed by February. This study will examine
  costs, safety, flexibility, age of the fleet,
  recruitment and other division models with
  respect to both division owned and contractor
  operated buses.
• Park West costs of 1.70 per kilometer compare
  favorably with a provincial average of 2.35 per
  kilometer

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Operations maintenance area

• A comprehensive review with recommendations will
  be completed by February. The review will look
  at costs, number and skills of employees as well
  as future needs.
• Overall maintenance costs of 821 per student
  compare well with the provincial average of 839.

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Operations custodial area

• A comprehensive review with recommendations is to
  be completed by February. Study will not have
  job descriptions, quality of service, cost, and
  efficiencies with respect to both contract and
  division employees.
• Park West custodial costs compare favorably with
  the provincial average.

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Operations buildings area

• A comprehensive review with recommendations will
  be undertaken by February in order to determine
  student capacity, suitability for emerging needs,
  implications for maintenance and repair, possible
  community needs, and two effectively match space
  with future student demographics.
• There is 25 more space for each Park West
  student than the provincial average.

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Fiscal sustainability

• Importance of local levy and financing education.
  Communication with the public on the rationale
  of budget decisions is critical
• Purpose and amount of surplus, use of Vision 37
  funds
• Need to keep infrastructure in line with
  educational needs and student numbers
• Staffing formula, number of buildings, class
  sizes, division staff, subject choices,
  technology, use and distribution of categorical
  funding

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Governance board evaluation

• The board is planning to complete work that was
  begun by Leroy Sloan on evaluation and policy
  development. This emphasizes a philosophy of
  governance which emphasizes policy and data
  driven decisions.
• This will be completed prior to June 2006

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Governance evaluation of CEO

• This is a yearly requirement by the Board of
  Education following a model put together by Leroy
  Sloan
• This will be completed prior to June 2006
• Board is to evaluate the CEO and not the work of
  administration

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Governance board succession

• There will be elections for new board members in
  the fall of 2006
• The value of division boards and trustee input
  must be promoted
• Orientation of prospective and new trustees is
  important

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Changing role of trustees

• There is a need to promote and advocate for the
  public education system. This also includes the
  way divisions are financed financed with a blend
  of provincial grants and access to a local levy.
• How do we effectively govern a continually
  diminishing jurisdiction with expanding needs and
  reduced resources?
• Will there be representation for possible new
  partnerships?

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Enrollment demographics

• Sept 30/03 Sept30/04 June 30/05
  Sept 3005
• F.T.E. 2084.0 2064.5 1942.5
  2048.5
• First Nation 151.5 190.0
  124.0 230.0
• Provincial 1932.5 1874.5
  1818.5 1818.5
• The predicted enrollment decreases and budget
  implications since 2003 has been offset by
  increases in federally funded students. Park
  West receives the greatest amount of tuition
  dollars as a ratio of overall budget of all
  divisions except Frontier.
• The return of BSFN students this fall and
  increases in transfers from Wayway and Keesee
  First Nation has significantly changed our
  student numbers. It is important to note that the
  number of provincial students decreased by 58 in
  2004 and 56 in 2005. Our total reduction in grant
  over these years would be 114 x 5500.00627000

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School Enrollment
Change in 2004 denotes the grade 6 movement
from Elementary school to the Collegiate
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School Teaching Staff
25
Teaching Staff Divisors

• Type of school of students K 8 Divisor
• K 8 0 40 15
• 41 60 15.5
• 61 80 16.0
• 81-100 17.0
• 101 125 18.0
• gt126 18.5
•  
• K Senior 4 0-40 15.0
• 100 150 18.0
• 151 200 18.5
• gt 200 19.5
•  
• 7 Senior 4 0 100 18.5
•  
• Type of school of students S1 S4 Divisor
• 7 Senior 4 17
• S1 S4 16
• K S4 lt 100 16

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Specialist Divisors

• School Admin K Senior 4 250 (min. .25)
• Resource K Senior 4 200
• Guidance 5 - Senior 4 350

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Educational Assistants

• E.A. Block - one hour for 15 students
• Level 2 approximately 0.5 FTE E.A. for each
  student or as required
• Level 3 approximately 1.0 FTE E.A. for each
  student or as required

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Secretaries
Secretaries based on enrollment (hours allotted
per day) Major Pratt 16.8 hrs K Senior 4
schools 1 - 50 1.5 hrs 51 100
3.0 101 150 4.5 151 200 6.0 K 8
Schools 1- 50 1.5 51 100 3.0 101
150 4.5 151 200 6.0 Grade 7 Senior 4
lt100 4.5 101 200 6
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Librarians

• Librarians Based on enrollment but least amount
  of time is 1.5 hours
• Major Pratt 50/1
• K Senior 4 34/1
• K Grade 8 40/1
• 7 Senior 4 30/1
• Number of students per hour per day

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Custodians/Bus drivers

• 2900 Sq Ft 1 hr. custodian time with some
  consideration for numbers of students and
  extracurricular activities.
• 51 bus routes 22 of which are contracted and 29
  of which are operated by the division.

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Division Office Staff

• 01/02 02/03 03/04 04/05 05/06
• C.E.O./Supt 2.00 1.00 1.00 1.00 1.00
• Supt. of Programs 1.00 1.00 1.00 1.00
• Secretary Treasurer 1.60 1.00 1.00 1.00 1.00
• Director of Operations 1.00 1.00 1.00 1.00
• Maintenance Supervisor 0.7 0 0 0 0
• Transportation Supervisor 0.7 0 0 0 0
• Student Services Coor. 2.00 1.00 1.00 1.00 1.00
• Curriculum Coordinator 1.00 0.75 0.50 0.50
• Div Office Support Staff 6.00 6.00 5.75 6.00 6.00
• Total 13.00 12.00 11.50 11.50 11.50

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Division Staff

• 01/02 02/03 03/04 04/05 05/06
• Speech and Language 1.65 1.65 1.65 1.65 1.65
• Psychologist 1.05 1.05 1.05 1.05 1.05
• Information Technology 0.75 0.75 0.875 0.75 0.90
• Technicians 2.00 2.00 2.00 2.00 2.00
• I. T. Resource 0.375 0.375 0.25 0.25 0.25
• Counseling 0.50 0.50 0.50 0.50 0.50
• Field Foreman 0.5 0.5 0.5 0.5
• Maintenance 5.0 4.5 4.5 4.5 4.5
• Shop Foreman 0.5 0.5 0 0
• Mechanics 2.5 2.0 2.0 2.0 2.0
• Shop Secretary 0.5 0.5
• Total 13.825 13.825 13.825 13.70 13.85

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Budget challenges

• Energy costs up 30 - 126,000
• Salary increases - 360,000
• Substitute teachers - 50,000
• Contractors - 30,000
• Two buses - 180000
• Maintenance truck - 25,000
• Surplus used for 2005 -382,000
• Drop in provincial students -308,000
• Provincial increase COLA
  259000
• Tuition increase
  105000
• Literacy priority - 50,000
• Triple A -
  20,000
• Balanced budget funds required - 1,107,000
• This does not include cost increases in all other
  areas

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Budget decisions

• One mill will raise 323,000 or 3.36 mills to
  balance the budget
• Available surplus for 2006 1447000
• Auditor recommendation 7 1260000
• Available surplus based on auditors
  recommendation 187,000
• Local levy 20.04 mills, up 0.4 over 2003.
• The mill rate was not changed in 2004.

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Your budget decisions

• What budget decisions or recommendations to the
  board would you make for the 2006 school year?
• Data from the frame report is useful but not
  always accurate based on the way divisions report
  and midyear changes and staff assignments.
• For instance, the pupil-teacher ratio in the
  frame report is lower than our division data
  would indicate. (14.0 instead of 14.206)
• Park West senior administration costs seem high
  as many of our duties are non-administrative but
  cannot be assigned to those areas unless a
  different person is hired. (68 per student
  greater than the provincial average for a
  comparable division, however, that same division
  is 50 per student greater in pupil support
  services). Other divisions employ aboriginal
  consultants for less federal students then Park
  West where this responsibility in Park West is
  handled by the CEO.
• Similarly, governance costs seem high but do not
  take into account amalgamation, sparsity, number
  of communities, and history. (70 per student
  compared to a provincial average of 41 per
  student
• Please complete the handout as a group with
  whatever information you are comfortable
  providing.

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Savings in expenditures

• Bus routes 20,000
  _________
• Central office ?
  _________
• Negotiations ?
  __________
• Student fees none
  __________
• Distance education none
  __________
• Technology purchases 50,000
  __________
• Maintenance none
  __________
• Contracted services none
  __________
• School bus purchases none
  __________
• Staffing formulas 195,000
  __________

• Grade reductions 06 61,000
  __________
• Combine schools 08 500,000
  __________
• School closures 07 100000
  __________
• Bulk purchasing none
  __________
• Conservation 20,000
  __________
• Reduction of staff ?
  ___________
• Incentive programs 20,000
  ___________
• Centralize expenditures 120000
  ___________
• Corporate partnerships ?
  ___________
• your choice