What are the Next Steps

1
What are the Next Steps?

• Session 4

2
Developing an EMS vs. Implementing an EMS

• Developing the EMS involves preparing
  documentation, establishing roles and
  responsibilities, initially identifying aspects,
  conducting initial training, etc.
• Implementing the EMS involves deploying it in the
  organization such that it becomes the way you
  operate, and survives beyond the initial push by
  changing the culture

3
The Three Cs of an Effective EMS

• Conformance
• Meets the requirements
• (Implements the shalls)
• Consistency
• Various elements inter-related
• (I.E., Significant aspects reflected in
  emergency planning, etc.)
• Continual improvement
• Mechanisms in place to improve, cultural change,
  management commitment
• (Including fixing non-conformances and improving
  performance)

4
Getting Started-Evaluating Where You Are

• Gap analysis, aspect review, compliance review
• Development implementation plan (schedule, costs,
  resource needs)
• Management review and support
• Identify team, help needed, and tools

5
Getting Started- Implementation

• Filling the gaps
• Aspects analysis, policy, high level
  documentation, objectives and targets
• Training at all levels, synchronizing the
  organization
• Internal audits, corrective action
• Pre-assessment, final go over
• Certification audit (if desired)
• Maintaining the system Continual improvement

6
EMS Documentation

• Say what you do
• Do what you say
• Record it (paper or electronic)
• Must be
• Relevant to EMS
• Usable and appropriate
• Controlled
• Reviewed and revised as continual improvement

7
Using the System

• Use the system to your advantage
• To manage compliance
• To meet requirements such as executive orders and
  others facing the organization
• For pollution prevention and other improvement
  initiatives
• To help with reporting and communications
• To implement policies

8
The Long Term

• The EMS should be maintained with the intent that
  it will help improve environmental performance
• This means making changes, measuring key
  parameters and using the metrics to make
  improvements
• Being committed to continual improvement for the
  long term
• Using the management system model to address
  other issues (HS, security, sustainability, etc.)

9
Where are we now?

• Much activity in federal government related to
  EMS efforts.
• Many using ISO 14001 directly, or as the
  foundation for their EMS.
• Some sites getting certified.
• To date, 183 sites with EMS, 19 certified. Many
  more underway.
• Outreach and training being done and more on the
  way.
• Tools and case studies available and more being
  created.

10
Tools That are Available

• Sample EMS documentation
• Case studies from others who have an EMS
• Training videos and PowerPoint sets
• Templates
• Fact sheets on EMS concepts
• Hands on training and mentoring
• EMS software packages

11
Where to Get Help

• Office of the federal environmental executive
  (www.ofee.gov) (ed.pinero_at_ofee.Gov)
• EPA (www.epa.gov) (garvey.will_at_epa.gov)
• Agency websites (DoD, EPA, NASA)
• Interagency EMS sub group
• Your agency environmental staff

12
What if I want to get Certified to ISO 14001?
13
Getting Ready- Areas Where the System Has to be
Solid

• Presence and evidence of top management support
• Clear evidence that the organization is aware of
  and committed to the EMS
• Consistency across elements
• Aspects management (procedure, how kept up to
  date, how well integrated into the EMS, effective
  significance determination)
• Documentation is effective in navigating someone
  through the system (beware of dead ends)
• How well procedures are established and maintained

14
Getting Ready- continued..

• Effective internal EMS audit process (not just an
  element-by-element paper exercise)
• Integrity of management review process
• Continual improvement mechanisms in place
• Organizational culture reflects the EMS

15
Where do you need to be?

• The system has to be fully developed as to basic
  elements
• The system must be effectively implemented
• Both of these components are audited in the
  certification process
• The EMS has to have history to be effectively
  audited (EMS audit, management review)