technical session WP0

1
technical session WP0

• State of implementation - April 2008 half of
  the project !
• Role of local coordination (overview/management)
• Read Annex I (full project) - to get an overview
  of what your community has planned to achieve
• What has been achieved ? What is missing ? Read
  next 18 month Report, to get an overview of where
  partners stand- what they have planned
• Foreseeing progress and identifying potential
  problems
• Report to Project coordinator /PSG when necessary
  (progress/difficulties)
• Key element the success of this project your
  partners success

2
Technical session WP0tasks of local coordinator

• Administration/Financial management
• Management of your community on a everyday basis
• Provide guidelines and assistance to your
  partners, that they are able to deliver work in
  time and/or to let you know if they have problems
• Supervision of EACH of your partner budget - cf
  xls document- declared/foreseen/Final result-
• Financial key documents are A3.1 (full budget) -
  A.3.3 (next 18 months) in the end of the Annex 1
• Provide overview/assistance on financial
  forecasting Make sure that financial
  forecasting stick to what is planned (closest
  to reality).

3
Management overviewRenaissance European level
4
Management overviewRenaissance Local level
5
Example Calendar for the Reporting Period 2

• How what ? The need of having one and single
  common format for each partner
• fulfilment of xls document by partners
  (Description activities Financial declaration)
  Mandatory Language English
• For Annual Report progress WP leader
• Who? List of main authors (responsible)
• WP0 WP0.1 Renaissance coordinator (Hespul/GL)
  WP0.2 local coordinator (GL/Hespul
  Ayto./UB)
• WP1 Renaissance leader by sub-WP, i.e. WP1.1
  (GL), WP1.2 (INSA ), WP1.3 (LoM), WP1.4 (Urbic),
  WP1.5 (Ecodes) !!!???-
• WP2 Renaissance leader (UdZ) - separated for
  WP2.1/2.2 but common for WP2.3
• WP3 local Leader (SEM Lyon confluence SMRUZ)
  annual report per community
• WP4 Renaissance leader (Hespul)
• WP5 Renaissance leader (Ayto.Zaragoza)
• Deadline mid- October 2007 To be sent to the
  Renaissance Coordinator

6
How to handle reporting process ? Suggestions

• List of documents (sent by project coordinator)
  
• Deliverables summary what ? Whos involved ?
  Additional information needed ?
• Template of annual report (caution all partners
  covered ? major cost items covered ? next 18
  months description ?)
• Updated financial sheet of xls doc/ Year 2 DG
  TREN validation ?
• Local coordination (close collaboration needed
  with each partner/ local leaders)
• Preparation of their xls doc (description
  financial declaration) ? visit each partner ?
• Adequate fulfilment of xls doc (description
  activities financial sheet)
• Precise consistence between xls doc Form C
  Audit certificate (flexibility Clause 39)
• Assistance to WP Leader on Annual report
  production (clearly identify what is asked from
  them others involved partners/
  locally-internationally).
• FINAL CHECKING comparaison xls/Form C/Audit
  certif