Export Software

1
Export
2

• Brief Introduction To Export
• Export Terminology
• Introduction to Software
• Flow Of Software
• Entry Statitics
• Master
• Transaction
• Reports
• Setting Admin Utility
• Backup / Registration / Create New Fin. Year
• F.A.Q.

3

• Additional costs the price you negotiate with
  overseas customers also needs to include some
  additional costs. For example, transportation
  costs may include the cost of special packaging
  and labelling, while the detailed documentation
  you generally need may involve extra costs.
• Advance payment As the term itself reveals that
  the payment is received in advance and then the
  material is dispatched. This is the most secured
  term for exporter.
• ARE 1 Application for Removal of Excisable
  goods.
• ARE 3 Application for Removal of Excisable
  goods.

4

• Bank Certificate Bank Certificate for export and
  realisation (Form no.1)
• Bill of lading(B/L) document generally issued by
  a shipper which acts as a receipt for goods
  received for carriage. In addition it provides
  evidence of the terms of contract between a
  shipper and a transport company under which goods
  are moved between specified places for a
  specified charge. And a bill of lading also acts
  as a transferable document of title to goods -
  meaning goods can be bought and sold simply by
  exchange of the bill. Bills of lading are used
  for all modes of transport - they're known as air
  waybills for airfreight.
• Buyer other than consignee Any third party
  included in the contract for e.g. Agent.
• Bill of exchange(B/E) written document in which
  a supplier is guaranteed payment of a specified
  amount by a drawee by a fixed date. The drawee is
  generally the customer but is likely to be the
  customer's bank if the bill of exchange is used
  with a term letter of credit. The bill can
  request immediate payment ("at sight" or "on
  demand"). It can specify payment at a later date
  ("the term"). Drawees become legally liable for
  payment once they accept (agree to pay) the bill.

5

• Certificate of Origin (C/O) statement on the
  origin of goods. You may need one if you're
  exporting to a number of countries. They're
  available from your chamber of commerce for goods
  of EU origin.
• CFR (Cost and Freight). The seller clears the
  goods for export and meets the cost of carriage
  to the port in the destination country. But the
  buyer bears all risks after delivery, which
  occurs when goods pass over the ship's rail in
  the port of shipment. The buyer also bears any
  extra costs caused by events that happen after
  delivery.
• Certificate of inspection document certifying
  that certain types of goods (such as perishable
  items) were in good condition before shipment.
• C.I.F. (Cost Insurance and Freight). The price
  quoted includes cost, freight and insurance.
• Commercial invoice bill listing the goods and
  prices shipped by an exporter.

6

• Country of Origin The origin country of the
  goods, where the goods have originated from.
• Country of Final Destination The country of
  final destination where the goods are finally
  reaching.
• C F Cost and Freight.
• Consignee Consignee is the party who makes
  payment for the material received. It can be
  actual buyer or any third party or the overseas
  bank.
• CHA (Custom House Agents)
• Container A uniform, sealed, reusable metal
  "box" in which merchandise is shipped by vessel,
  truck, or rail.

7

• Clearing Agent A representative in a foreign
  market who attempts to sell your good or service
  through his or her network. Agents may be
  exclusive or represent many companies. They
  usually do not take responsibility for delivery
  or servicing of your product and are paid on a
  commission basis.
• DGFT (Directorate General of Foreign Trade)
• DA / DP (Delivery against Acceptance Delivery
  against Payment). It means that goods are sent on
  credit basis. It is possible on when both the
  parties know each other.
• DEPB (Duty Entitlement Pass Book)
• DFRC (Duty Free Replenishment Certificate)
• EPCG (Export Promotion Capital Goods)
• ECGC (Export Credit Guarantee Corporation)

8

• FMS (Focus Market Scheme)
• Final Destination The destination where goods
  will finally reach.
• FOB (Free On Board). In FOB terms, goods are
  sent to opposite party on cost basis.
• GSP (Generalised systems of Preferences)
• Marks Letters, numbers, and other symbols
  placed on cargo packages to facilitate
  identification.
• MLFPS (Market Linked Focus Product Scheme)
• Notify Party A party indicated in the transport
  document to be notified by the shipping company
  of the arrival of a shipment.

9

• Port of Loading The port from where the
  material will be loaded.
• Port of Discharge The port where the goods will
  be discharged or unloaded.
• Proforma invoice invoice provided by an exporter
  to an import customer before shipping. Typically
  used when the importer has to organise foreign
  exchange or get an import licence.
• Packing List User can generate one or more
  packing lists for each invoice. There is also
  option for user defined packing List, where user
  can define columns as per their requirements.
• Quotation offer to sell goods at a stated price
  and under specified conditions.
• Shipment Info A form wherein certain additional
  information is collected to generate further
  documents and reports.

10

• Shipment Advice Shipment Advice is for advice
  to buyer regarding goods and other instructions.
• Terms of delivery cover the division of
  responsibility for the costs of an export or
  import sale and for the risk of loss or damage in
  transit.
• Shipping Instructions This form relates to
  instructions for CHA.
• SDF Form Statutory Declaration Form. A document
  submitted to customs authorities by exporters
  verifying that shipping bills are accurate and
  complete. An exporter confirms on form SDF that
  the amount paid by the buyer is the same as the
  full export value stated on the shipping bill.
• VAT Value Added Tax (VAT) is a general
  consumption tax assessed on the value added to
  goods and services.
• VKUY (Vishesh Krishi Upaj Yojana)

11

• P.P. - Parcel Post
• I.M.C. Code - Indian Merchants Chamber
• C.T.D. - Combined Transport Document
• AwB - Airway Bill
• Srcc - Strikes, Riots, and Civil Commotions
• H.S. - Harmonized System
• T.L.C. - Transferable Letter of Credit
• G.R. - Goods Receipt
• AR4 - Area of Repair / All Risk
• Q.C. - Quality Control
• E.T.D. - Estimated Time of Departure
• E.T.A. - Estimated Time of Arrival
• E.P. - Export Promotion
• F.C. - Free Carrier
• B.V. - Bureau Veritas

12

• J.V. - Joint Venture
• L.S.D. - Lashed Secured Dunnaged
• B.R.C. - Bank Realisation Certificate
• C.B. - Container Base
• T.T. - Telegraphic Transfer
• S.S. - Split Shipment
• F.C.C. - Fully Cellular Containership
• G.R.I. - General Rate Increase
• P.A.N. - Permanent Account Number
• G.I.R. - General Index Register
• S.S.I. - Small Scale Industries
• I.E.M. - Industrial Environmental Management
• RCMC - Registration-cum-Membership Certificate
• C.S.T. - Central Sales Tax
• EH - Export House

13

• TH - Technical Help
• STH - Star Trading House
• SSTH - Super Star Trading House
• BIN - Bank Identification Number
• R.B.I. - Reserve Bank of India
• GTA - Goods Transport Agency
• R.B.I. - Reserve Bank of India
• PLA - Personal Ledger Account
• C. Ex. Reg. No. - Central Excise Registration
  No.
• P.O. - Purchase Order
• S.O. - Sales Order
• C.I. - Commercial Invoice
• Laycan - Layday Cancelling Date

14

• Letter of Credit(L/C) A document that a buyer
  can request from his bank in order to guarantee
  that the payment for goods will be tranferred to
  the seller. Basically, a letter of credit gives
  the seller reassurance that he will receive the
  payment for the goods. In order for the payment
  to occur, the seller has to present the bank with
  the necessary shipping documents confirming the
  shipment of goods within a given time frame.

15

• Types of Letter of Credit
• Irrevocable
• Unconfirmed
• Confirmed
• Standby Letters of Credit
• Revolving Letter of Credit
• Transferable Letter of Credit
• Back-to-Back Letter of Credit

16
Format - Letter of Credit
17

• BOND A debt instrument issued for a period of
  more than one year with the purpose of raising
  capital by borrowing.
• Types of Bond
• Secured Bond
• Callable Bond
• Commercial Paper
• Convertible Bond
• Issuing Bond
• Bonds are issued by public authorities, credit
  institutions, companies and supranational
  institutions in the primary markets.

18

• License License is a government document that
  authorizes the export of specific goods in
  specific quantities to a particular destination.
• Export license depends on the nature of goods to
  be transported as well as the destination port.
• Who can Apply?
• A Company or Firm.
• Private Limited Company.
• A partnership Firm.
• Where you get an Export License?
• Pvt. Ltd. Co. Need to get MoU prepared by a legal
  counsel then get it registered in Registrar of
  Companies(ROC) of your state.
• Partnership Firm need to get a partnership deed
  prepared and signed by the partners through an
  advocate, get it registered with ROC.
• Open a Bank Account in Companys Name.

19

• Account is Opened, you need to approach the
  Directorate General of Foreign Trade of India
  of your region for obtaining an Import Export
  Code Number.
• It is necessary to get registered with the
  DGFT(Director General of Foreign Trade), Ministry
  of Commerce, Govt. of India.
• DGFT provide exporter a unique IEC Number. It is
  a 10 digit code required for the purpose of
  export.
• Documents Required.
• Bank Certificate from the bank on Bank letter
  head as per proforma (Part B) given in the
  application.
• Partnership Firms Date of Birth(Individual)
• No. of IECs held along with their details.
• Companies Extract of Board of Resolution.
• MOA with Form 32 ROC in case of change in
  directors.
• PAN Card Copy, 2 passport size of photographs.

20

• EPCG (Export Promotion Capital Goods)
• Who are eligible The Manufacturers, Exporters,
  Merchant Exporters.
• Condition under EPCG
• 1. The export obligation shall be fulfilled by
  the export of goods manufactured or produced by
  the use of the capital goods imported under the
  scheme.
• 2. Export proceeds shall be realized in freely
  convertible Currency.

21
INTRODUCTION TO SOFTWARE

• SKY EXPORT AS THE NAME IT SELF REPRESENTS IT IS
  SOFTWARE DESIGNED TO TAKE CARE OF ALL YOUR EXPORT
  DOCUMENTATION.
• IT COVERS ALL YOUR EXPORT OPERATION, FROM START
  TO END.
• IT IS WELL DIVIDED IN TO TWO PARTS,ONE TAKE CARES
  OF YOUR PRESHIPMENT ACTIVITY AND SECOND WILL TAKE
  CARE OF YOUR POSTSHIPMENT.
• VARIOUS REPORTS ARE DESIGNED FOR DATA MINING

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23
Master

• MASTERS ARE USED FOR ENTRY AUTOMATION.
• ONCE A ENTRY IS PLACED IN MASTER IT WILL DISPLAY
  THE SAME ENTRY AT THE TIME OF RESPECTIVE
  TRANSACTION.
• FOR EXAMPLE WHEN YOU ADD MARKS ENTRY IN THE MARKS
  MASTER IT WILL DISPLAY THE SAME ENTRY AT THE
  INVOICE, YOU CAN SELECT DIFFERENT MARKS FROM THE
  MASTER HENCE IT AVOIDS THE ENTRY DUPLICATION AND
  SAVES YOUR PRECIOUS TIME.

24
Local Supplier Supplier
Supplier Name Address
25
Consignee Consignee is the Party who makes
payment for the material received. It can be
actual buyer or any third party or the overseas
bank.
Sales Tax No.
Central Sales Tax No.
26
Consignee Bank Bank of Overseas Buyer.
When click on consignee name asking for Select
the Consignee Name.
27
Buyers other than Consignee Any third party
included in the contract.
Any third party included in the contract for e.g.
Agent.
28
Notify Party The payment is made by the
overseas bank and not by the actual buyer.
In case of LC terms, the payment is made by the
overseas bank and not by the actual buyer. In
this case the bank will be Consignee and the
actual buyer will be Notify Party.(Name
Address).
29
Country of Origin Where the goods have
originated from.
Where the goods have originated from.
30
Exporters Bank Exporters Bank
Exporters Bank Details
31
Port of Loading Place of Goods Loading
Where the material will be loaded.
32
Port of Discharge Place of Goods discharged or
unloaded.
Where the goods will be discharged or unloaded.
33
Factory This is a Factory details of Exporters
where it is located.
Exporters Factory / Godown Details.
34
Pre-Carriage By Transport
Mode of transport
35
Currency User needs to specify currency in
Primary / Secondary formats.
Which currency used for export like INR, USD,
EURO etc.
36
Terms of Delivery / Payment It is a Condition
of a Delivery / Payment Term.
Notes of delivery terms or payment details.
37
Units Unit is the unit in which items to be
sold.
Like PCS, CTNS, KGS, TON etc.
38
Marks This Marks is Label for Boxes.
Label for container.
39
Group It is a Main Group
Main Group for item.
40
Sub Group It is to define that the item, which
is created, falls under which sub and Main Group.
Sub Group for item Name.
41
Raw Material Item Item can be used for export.
Raw material is used for export documents.
42
Item Actual Product for Export.
Item description.
43
Item Product for Export.
Item description.
44
Non Item BAGS, DRUMS.
Other than Item description.
45
Clearing Agent / Insurance any substance used
to clear a specimen or preparation for
microscopic examination.
Custom House Agent
46
Narration It is used for brief description of
Narration.
Narration using for Particular Invoice.
47
Bill of Exchange A bill of exchange is a
written order by the drawer to the drawee to pay
money to the payee.
Bill of Exchange
48
Item for Other Packing List
Description of Other packing list
49
Addition It is used for Extra Additional
Charges.
Additional Charges for using Invoice
50
Bond A debt instrument issued for a period of
more than one year with the purpose of raising
capital by borrowing.
Bond issuing by Govt.
51
License License is a government document that
authorizes the export of specific goods in
specific quantities to a particular destination.
MLFPS - Market Linked Focus Product Scheme It is
used for Claim preparation, submission
follow-up for Issuance of Licenses
FMS - Focus Market Scheme
52
Pack
POWDER, CRYSTAL etc.
53
Container It is a Storing of Goods / Materials.
Standard, Refrigerated, Flat Rack, Open Top, High
Cube, Ventilated.
54
Invoice Back Side It is used for back side
printing on invoice.
back side printing of invoice.
55
Useful shortcuts keys while preparing documents

• F1 for calling popup window where data is listed
  from master. For e.g. Consignee details in
  Order Acceptance or Proforma invoice or invoice
  comes from Consignee master. When Clicked for 1st
  time, the list of buyers comes automatically and
  one can select from the list. But what if once
  buyers name is selected and want to change,
  Press F1. The list reappears for selection. F1 is
  also used in description of goods where on F1
  list of items pops up.
• F7 for deleting lines in description of goods.
• F8 for inserting lines in description of goods.
• Tab Shift Tab in Description To move
  horizontally from one column to next i.e. from
  description to qty or from qty to rate press Tab
  Key. Shift Tab to move backward.
• Up arrow / down arrow in Description To move
  vertically in same column press up arrow for
  upward movement and down arrow for downward
  movement.

56

• Toolbar Toolbar is a device that provides
  different operating tools (options) on clicks of
  mouse. For e.g. Add, Edit, Delete etc. The
  small boxes in toolbar are small buttons with
  pictures. The pictures also represent the
  function. For e.g. - Add button shows picture of
  new form, Edit button shows picture of pen,
  Delete button shows picture of cross mark and so
  on.

57
Picture Name Description
A blank Page picture represents the Add button.
Add is for adding new records either to masters
or to documents.
Add
Picture of writing pen is on Edit button. Click
for changing the details already entered.
Edit
Icon of Floppy represents Save button. To save
the current data, click on this icon.
Save
58
Picture Name Description
Delete is for deleting unwanted records. Picture
of X in red is for delete icon.
Delete
Does not Save the Changes in Existing Entry OR
New Entry Added Recently in Open Master or
Document.
Cancel
This button makes First Record Visible of the
current open form.
First
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Picture Name Description
This Button Navigates to the Previous immediate
record of the current open form.
Previous
This Button Navigates to the Next immediate
record of the current open form.
Next
This Button Navigates to the Last record of the
current open form.
Last
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Picture Name Description
This Button helps user to find a particular
record out of many records for viewing.
Find
This button can be used for printing Documents,
which are open.
Print
User can close the current open form by clicking
on this button.
Exit
61
Exporters Co. Name Address.
Suppliers Name Address
Terms of Delivery / payment.
62
Details of Goods with Qty, Rate
63
It is Calculate Basic Amt. Additional Chgs.
Additional Charges
Currency USD, INR, AUD etc.
It is Addl. Chgs. Percent Value.
64
Payment Terms coming from masters.
It is a Companys Signature it is directly
(reflects) from Settings.
65
Order Acceptance
It is generated when an Order from Foreign buyer
is accepted.
66
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
67
Notify Party Name Address.
Where the goods are reaching.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
68
List of Goods which is Exporting.
69
It is Calculate Basic Amt. Additional Chgs.
Additional Charges
Currency USD, INR, AUD etc.
It is Addl. Chgs. Percent Value.
It is a Companys Signature it is directly
(reflects) from Settings.
Brief description of invoice.
70
Proforma Invoice
It can be used either as sales contract or as
Invoice for Items sent on approval basis.
71
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
72
Notify Party Name Address.
Where the goods are reaching.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
73
List of Goods which is Exporting.
74
It is Calculate Basic Amt. Additional Chgs.
Currency USD, INR, AUD etc.
Additional Charges
It is Addl. Chgs. Percent Value.
It is a Companys Signature it is directly
(reflects) from Settings.
Brief description of invoice.
75
Letter of Credit

• This term is more secured for both the parties.
  This is the term which majority of exporters and
  importers prefer. L/C is opened by the importer
  party and is forwarded to exporter. The bank of
  importer party would give letter of credit
  stating that the payment for the goods will be
  made by the bank on receipt of goods. It means
  that the exporter party is secured for money and
  the importer is secured for goods.

76
Letter of Credit Details
Rupees, Dollar, EURO
Actual buyer / third party name
77
Advance License

• An advance licence is granted for the import of
  inputs without payment of basic customs duty.
  Such licences shall be issued in accordance with
  the policy and procedure in force on the date of
  issue of the licence and shall be subject to the
  fulfillment of a time-bound export obligation,
  and value addition as maybe specified. Advance
  licences maybe either value based or quantity
  based.

Item details with Qty, Unit etc.
78
EPCG (Export Promotion Capital Goods)
License No.
79
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
80
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
81
List of Goods which is Exporting.
82
It is Calculate Basic Amt. Additional Chgs.
Currency USD, INR, AUD etc.
Additional Charges
It is Addl. Chgs. Percent Value.
It is a Companys Signature it is directly
(reflects) from Settings.
Brief description of invoice.
83
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84
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
85
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
86
List of Goods which is Exporting.
87
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
88
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89
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
90
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
91
List of Goods which is Exporting.
92
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
93
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94
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
95
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
96
List of Goods which is Exporting.
97
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
98
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99
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
100
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
101
List of Goods which is Exporting.
102
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
103
(No Transcript)
104
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
105
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
106
List of Goods which is Exporting.
107
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
108
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109
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
110
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
111
List of Goods which is Exporting.
112
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
113
(No Transcript)
114
Exporters Co. Name Address.
Consignees Name Address
Buyers Name Address
115
Where the goods are reaching.
Notify Party Name Address.
Transport
Place of Goods loaded.
Terms of delivery / payment
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
116
List of Goods which is Exporting.
117
Brief description of invoice.
It is a Companys Signature it is directly
(reflects) from Settings.
118
Click Select insert shipment date after click
update.
119
Exporters Co. Name Address.
Consignees Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
Buyers Name Address
120
Notify Party Name Address
Terms of Payment / discount details.
INR, USD, AUD etc.
121
List of Goods which is Exporting.
122
It is a Companys Signature it is directly
(reflects) from Settings.
123
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
Consignee Name Address
Place of Goods are unloaded.
124
List of Goods which is Exporting.
125
Description of packages
126
Bank Name
Company Name
127
Exporters Name Address
Consignee Name Address
128
Notify Party Name Address
Transport
Place of Goods Unloaded / discharged.
Place of Goods loaded.
Place of Goods where finally goods are reaching.
129
Description of goods details
130
Certificate of origin
131
Certificate of Origin
Exporters Name Address
Consignees Name Address
132
Description of goods details
133
Place, Date Authority Signatory.
134
Exporters Name Address
Consignees Name Address
135
Description of goods details
136
Exporters Name Address
137
ARE1 is used for Application of removal of
excisable goods for export by air / sea / land.
Address of Supreintendent of central
138
Description of Goods with additional duties.
139
Certificate of Central Excise
140
Certificate of Custom Officer
141
ARE3 is used for Application of removal of
excisable goods for export warehousing.
Central Excise Registration No.
142
Description of goods with duties.
143
Description of packages.
144
Exporters Name Address
Place of Goods are Loaded.
Place of Goods are unloaded.
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
145
Description of goods details
Amount in Words.
146
Authorized signatory like CHAIRMAN, DIRECTOR.
147
Exporters Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
148
Description of goods details
149
Exporters Name
150
Exporters Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
151
Description of goods details
152
Exporters Name designation
153
Exporters Name
154
Exporter Name
155
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
156
Description of goods details
157
Like Director, Chairman.
158
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
159
Currency USD, INR.
160
Select invoice No. get details of selected
invoice.
161
ECGC (Export Credit Guarantee Corporation)
Shipment details
162
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
163
Place of Goods are unloaded.
Place of Goods are Loaded.
Partys Bank Name
Exporters Bank Name
164
Description of goods details
165
Additional Charges
Currency USD, INR.
Exporters Name Designation.
Description of invoice.
166
Commercial Invoice
Commercial Invoice can be generated for Buyer and
for bank. User can change the details of
commercial invoice as per buyers requirement.
167
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
168
Place of Goods are unloaded.
Place of Goods are loaded.
Where the goods are finally reaching.
Transport
Partys Bank Name
169
Details of Marks, Material, No. of pkgs, Qty,
Rate, Amount.
170
Additional Charges
Currency INR, AED, USD.
Amount in words.
Exporters Name Designation.
Description of Invoice.
171
(No Transcript)
172
Consignee Name address
Buyers Name address
Notify Party Name Address
173
Place of goods are unloaded.
Place of Goods are loaded.
Terms of delivery payment
Where the goods are finally reaching.
174
Description of goods details
175
Narration of invoice.
Exporters Co. Name
176
(No Transcript)
177
Exporters Name Address
Consignee Name Address
Buyer Name Address
178
Notify Party Name Address
Terms of Delivery Payment
Place of Goods are loaded.
Place of Goods are unloaded.
179
Description of goods details
180
Narration of invoice.
Exporters Co. Name
181
(No Transcript)
182
Exporters Name Address
Consignee Name Address
Buyer Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
183
Where the goods have originated.
Notify Party Name Address
Transport
Terms of delivery
Place of Goods loaded.
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
184
Description of goods details
185
Narration of invoice.
Exporters Co. Name
186
(No Transcript)
187
Exporter Name Address
Buyer Name Address
Consignee Name Address
188
Where the goods have originated.
Notify Party Name Address
Transport
Terms of delivery
Place of Goods loaded.
Place of Goods where finally goods are reaching.
Place of Goods Unloaded / discharged.
189
Description of goods details
190
Narration of invoice.
Exporter Co. Name Date
191
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
192
Currency USD, INR etc.
Additional Charges
193
Exporter Bank Name Address
194
ARE1 details
195
Payment / Received Details.
196
Exporter Name Address
Consignee Name Address
Additional Info. Of Invoice
197
Exporter Name Address
Exporter Bank Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
198
Exporter Address
Exporter Name
199
Company Name Address.
Co. Bank Name Address.
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
200
Narration of invoice.
Exporters Co. Name
201
Exporter Name
Exporter Address
202
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
203
After the Complete Transaction what actual cost
Company beered for the single transaction.
Buyer Name
Exporter Name
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
204
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
205
Details of goods with Qty Rate
206
Exporter Bank Name Address
Exporter Name Date
207
Exporter Name Address
Exporter Bank Name Address
Consignee Bank Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
208
Details as per selected invoice.
209
Insert any remarks or narration of particular
invoice.
Exporter Name Designation
210
Exporter Name Address
Click to Add button asking search for Invoice
No. Select invoice No. get details of selected
invoice.
211
Get details of selected invoice.
212
Other documents
213
User Defined Letter
Print user defined letter for Party, consignee,
etc.
214
Exporter / Company Bank Name
Consignee Name
215
Pending Order Report (Item wise)
Purchase pending Order Report (Item wise).
216
Item-Group wise Report
Item-Group wise Report with Qty, Rate Amount.
217
Currency / Payment wise Report
Currency wise Detailed Report.
Preshipment
218
Currency / Payment wise Report
Currency wise with conversion rate Report.
Preshipment
219
Export Register
Export register of Preshipment Date wise with
Consignee Name, Amt etc.
220
Export Register
Export Register Preshipment Invoice No. wise with
details of Consignee name. Amt, Invoice No. etc.
221
Export Register
Export register Post shipment Date wise with
Consignee, Invoice Amt.
222
Export Register
Export Register post shipment Invoice No. wise
Report.
223
FOB Sales
FOB Sales Item wise Report with Monthly Summary.
224
FOB Sales
FOB Sales Consignee wise Monthly Total Sales.
225
Consignee Master Printing
Consignee Master Details
226
LC (Letter of Credit) Register
LC Register Details
227
Check list Report with Date No. of order
Acceptance, Proforma invoice, Packing List etc.
228
Outstanding Payment
Outstanding Payment Report with Consignee wise.
229
Outstanding Payment (Letter)
Payment Reminder for Outstanding Payment.
230
Buyer / Consignee / Item wise Report
List of Buyer report
231
Buyer / Consignee / Item wise Report
List of Items Report
232
Buyer / Consignee / Item wise Report
List of consignee report
233
Pending Order Report (Consignee wise)
Consignee wise Purchase Pending Order Report.
234
CHA Expenses Report.
235
Utilities ? Settings ? Page 1
Page 1 used for Preshipment Postshipment Setting.
236
Utilities ? Settings ? Page 2
237
Utilities ? Settings ? Page 3
Setting Page will be used for Transaction.
238
Create New user
239
New user for Particular module with Add, Edit
Access.
i.e. It is disabled Object for the particular
form.
No i.e. there is no rights to user. Like
Add/Edit/Delete
240
Get Master from Tally. (Units, Groups, Sub Group
etc.
241
Master export to Tally from EXPORT.
242
Transaction entries export to Tally from EXPORT.
243
This Particular Setting is following forms
Invoice, Proforma Invoice, Order Acceptance,
Packing list.
244
Discount in invoice (option is Setting Page 1).
245
Advance License Alerts (Option is Setting page 1).
246
World Time Refresh (Option is Setting Page 2).
247
Reports Top Left margin (Option is Setting Page
2)
248
Prefix (option is Setting page 3).
249
Suffix in proforma Invoice (option is Setting
Page 3).
250
LC Details on Company Selection (Option is
Setting Page 1).
251
Prefix Suffix (Option is Setting page 3)
252
Rate Column is block (option is setting page 3).
253
Allow manual Amount in proforma invoice (option
in Setting Page 2).
254
BACKUP / RESTORE / REGISTRATION

• Backup (Auto Backup, Manual Backup, Restore
  database)
• Registration
• Create New Financial Year

255
Backup Database
Auto Backup
256
Select Click to OK
Manual Backup
257
1. Select drive folder where to data backup.
2. After selecting folder click OK button.
258
Your Data backup successfully Completed.
259
Restore Database
1. Select Company, which Company restore.
2. After Selecting Company Automatically
display path where data backup is located.
3. After Selecting Click OK Button.
260
Restore Successfully Completed.
261
Update Database
Update Database Changes in database structure,
Export Module
Type todays password Click to UPDATE DATABASE
262
Updating database company wise.
263
2. Open this form
3. Select Click to Create
Method - 1
1. Click to Create period
264
Create Company
1. Click to Create New Financial year
2. Select Company Name New period from then
Click to Create Button.
Method - 2
265
Procedure for filing of offline to online DEPB
Application

• After entering all the data and after saving the
  application, click on print for either normal
  printout or also for uploading of application. A
  window as shown below will open. For normal
  printout, click on OK and take the printout. For
  uploading of application, click on check box of
  Create XML file and click OK.