Agenda: eStores 101

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Agenda eStores 101

• Introduce Team
• eStores trailer
• Overview of eStores
• System Demonstration
• Whats Next?
• Questions and Answers

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What is eStores?

• a new online ordering system filled with
  catalogs from contracted suppliers
• integrates fully with the PeopleSoft Financials
  System
• supports strategic goals strengthening our
  buying power and streamlining processes while to
  help reduce costs for commonly used products
• eStores is for UNIV and OSURF business units

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eStores Suppliers
The goal is to continuously improve the number
of supplier catalogs.
Office Supplies
Temporary Labor

• OfficeMax
• Premier Office Solutions

• ProTeam Staffing
• Solutions Staffing

IT Products Services
Food Beverage

• AVI FoodSystems (Ice Mountain)
• Adriaticos Pizza

• Apple
• Dell
• Lenovo
• HP

Lab Supplies
Auto Parts

• NAPA

• Fisher Scientific

Janitorial Supplies
Internal Suppliers
Furniture

• Continental Office Environments
• King Business Interiors
• OM Workspace
• T.W. Ruff
• Clara Brown Interiors

• Grainger
• Direct Resource
• HP Products
• Sherwinn-Williams
• EMM BLACKS
• Superior Industrial Supply Company

• Stores, Receiving Mail
• University Catering
• UniPrint
• UNITS
• Drake
• Fawcett Center

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Coming this Winter

• Applied Biosystems
• Best Buy
• Black Box
• CDWG
• Columbus Serum
• Invitrogen
• Made From Scratch
• ONeil Tents

• Owens Minor
• Positivity (formerly OIH)
• Sexauer/Direct Resources
• Shanes Gourmet Market
• Software House International
• T-Rriffic Table Linens
• Vitos Catering

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What is a Catalog?
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Alternative to paper 100Ws

• As a pilot, eStores is being used as a substitute
  for the 100W (currently Stores Receiving Mail,
  UniPrint, Catering, UNITS, Drake, and Fawcett
  Center)
• These orders electronically workflow for
  approval!
• More to come

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Business Benefits

• UNIV and OSURF orders
• Aggregated spending
• Lowest overall pricing
• Visibility of MBE and EDGE suppliers

• Improved speed of PO process
• Contracted suppliers (no waivers)
• One-stop ordering
• Electronic workflow
• Green alternatives program (recycled paper first)

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System Demonstration
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Changes to Stores Orders

• Orders to Fisher Scientific and Office Max will
  now be departmental POs instead of MSRs
• Fisher and Office Max invoice via EDI
• Orders with OSURF chartfields will not auto
  dispatch

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How does a Stores order work?

• Stores orders work the same as they did in the
  inventory system, except users have to go through
  eStores instead of entering item numbers in the
  requisition form panel.
• All internal suppliers' orders are turned into a
  Material Stock Request.
• Requisitions sent to external suppliers like Dell
  and Fisher turn into Purchase orders.

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OSURF Nuances

• eStores IS for OSURF
• PO is built as open every two hours
• Buyer must review order for allowability
  allocability, change buyer name, and process
• Buyer name remains ESTORES for Fisher and
  OfficeMax

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Another Procurement Resource

• http//ibuy.osu.edu
• Find all types of supply contracts by commodity
• Find State-Certified Diverse Suppliers
• Give and get feedback on suppliers
• Connects non-PeopleSoft users with eStores
  catalogs
• How do my faculty/staff know what to ask?

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ibuy Contract Book

• A growing list of contracts available for use
• Yellow Pages style listing
• Connects your faculty and staff to the eStores
  catalogs

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For Example
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Youve got Friends in Stores!

• Value added services via Stores Service Center
• Central point of contact for eStores technical
  issues
• Educate customers on how to use eStores
• Answer order status questions
• Verify supplier receipt of orders
• Follow-up on backorders
• Resolve invoice problems
• Arrange return of goods
• Verify suppliers have issued credits
• Help with sourcing special order requirements
• Arrange for help with technical questions from
  sales reps

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Whats Next?

• Go-live date for eStores is February 11
• Changes to Fisher Office Max
• eStores button will become part of Req page
• Set eStores as a Trusted Site
• On-going support
• Voucher details
• Comprehensive online training
• Open help labs at 2650 Kenny Rd weeks of 2/11 and
  2/18
• Details at http//ibuy.osu.edu/estores
• We need -- and are appreciative of -- your help!!!

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