Meetings

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Meetings

• Making Them Great!

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The UGLY Truth About Meetings

• A study by Opinion Research USA polled 1,037
  workers measuring the tolerance threshold of
  meetings, and 27 ranked disorganized, rambling
  meetings as the top frustration for attendees.

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Other frustrating findings

• 17 annoyed by peers who dominate meetings
• 16 frustrated by cell phone interruptions
• 9 frustrated by attendees dozing off
• 8 frustrated by meetings with no bathroom
  breaks
• 6 frustrated by meetings with no refreshments
• 5 frustrated by blackberry hounds texting
• 5 frustrated by late arrivers or early leavers
• 4 frustrated by meetings that do not start on
  time

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The UGLY Truth About Meetings

• Seven of 10 Americans believe most meetings are
  unproductive, if not excruciating, and yet people
  average 5.5 hours a week in meetings.
• --- from a Microsoft Office survey taken this
  spring.

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Lets do some very conservative, easy math

• 5.5 hours at a nice round figure of 10.00 per
  hour 55.00
• 55.00 times a modest group of 6 people at the
  meeting 330.00 per week
• 330.00 times 52 weeks in a year 17,160.00

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As an officer running board meetings

• ---Imagine that you are taking 55.00 out of your
  own pocket and placing it on the table.
• ---You cant get the cash back.
• ---What are you going to do in that meeting to
  guarantee that money will pay off for you?
• ---No looking back, no regrets
• Make a worthwhile investment

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Begin with the end in mind

• Prepare and plan them well.
• Meetings should be premeditated and
  result-oriented

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Concentrate the energy, dont drain it !

• Keep meetings as short and as focused as possible

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Get everyone there to participate in some way

• There must be a reason for them to be there
  observing is not good enough. No bench warmers.

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Remember Why They Come

• Friendship, learning, conversation, and to make a
  difference.
• Add an educational component.

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Be Consistent

• Same day of the week/same week of the month
• Same time of the day
• Same location except during special events.

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Market Your Meeting

• Send reminders to your members via fax, e-mail,
  publications on the MLS
• Always include the topic and the speaker in your
  reminders
• Develop a call tree- this is a very simple yet
  effective tool
• Bring someone with you to your board meeting

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Gimmicks

• DOOR PRIZES
• TABLE TOP
• THEME LUNCHEONS
• ICE BREAKERS ACTIVITIES

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Other fun ideas

• Recognize members accomplishments outside of the
  industry
• Always use door greeters. It makes everyone
  feel at home.
• Try giving a REALTOR-of-the-Month award
• Give an affiliate of the month award
• Use as many members in your meetings as possible
  for various activities such as the pledge,
  invocations, presentations, greeters, and even
  skits.

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Target the brokers

• If the brokers do not attend the meetings, the
  sales agents will not attend the meetings!

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Tricks to Make Your Meetings More Fun

• Open each meeting with a joke, an inspirational
  quote or a startling statistic.
• Use props, music, skits or stories to obtain the
  interest of your members.
• Make the meeting room an uplifting place with
  pictures, poster of inspirational quotes, or
  other decorations

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Tricks to Make Your Meetings More Fun

• Use pictures, slides or comic strips to
  illustrate points
• Take a moment to stand up, stretch or move
  around to keep everyone alert.
• Be organized-have an agenda and stick to it.

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Tricks to Make Your Meetings More Fun

• Use lots of color (in memos, agendas, notes,
  posters, etc.)
• Exaggerate everything. Use big gestures, large
  print, anything to attract and keep their
  attention
• Laugh and smile throughout the meeting.

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Tricks to Make Your Meetings More Fun

• Start off the meeting with a scene from a movie,
  a segment from an upbeat song, a funny top ten
  list taped from Letterman. If you do something
  unusual at each meeting, people will truly look
  forward to your meetings to see what you will do
  next.

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This meeting is over!
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