Adobe PageMaker

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Adobe PageMaker

• For Beginners
• A Tutorial for
• English 3743

2
Quick Guidelines

• DO use PageMaker to lay out documents that need
  to look professional. It is a powerful tool for
  placing text and graphics.
  
• DO NOT think of PageMaker as a fancy word
  processor. Its not. Word-process your documents
  first then, place them into PageMaker after you
  have designed the template of your document.

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Adobe PageMaker

• Preparing a Word-Processed Document for Use in
  PageMaker
  

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Preparing a Document

• Using the find/replace function in Word, replace
  the following
  
• straight quotes (single and double) with curly
  quotes
  
• two spaces after periods with one space
• double hyphens (--) with em dashes ()
• Single hyphens in number or date ranges (e.g.,
  January-March) with an en dash ()
  

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Adobe PageMaker

• Setting Up a New
• PageMaker Document

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Setting Up a New Document

• Open PageMaker.
• Select File New.
• Adjust the layout of the pages as follows 8 ½ x
  11, double sided, facing pages, tall
  orientation.
  
• Click OK.
• (See diagram on the next slide.)

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Setting Up a New Document
Styles/Colors palette
Paper size/Dimensions
Margins
Be sure to choose the printer you will ultimately
be printing your document out on.
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Setting Up a New Document

• Click on the master-page thumbnail (the tiny
  boxes with L and R) in the bottom left corner to
  edit master pages.
  
• Items you add to the master pages will appear on
  each page in the document (unless you change
  those settings on an individual page).
  
• (See diagram on the next slide.)

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Setting Up a New Document
vertical ruler
Click on this number to go to the corresponding
page of your document.
Click on this icon to go to the master pages.
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Setting Up a New Document

• Go to Layout Column Guides. Type 3 in the
  columns option. (When you design your own
  newsletter, you may choose a different number of
  columns.)
• Select Set left and right pages separately if
  you will have different information on the left
  and right pages (e.g., you will have the header
  left justified on the left page and right
  justified on the right).
• Click OK.

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Setting Up a New Document

• Guidelines are a helpful tool for lining up
  elements in your document. If you have elements
  that will appear on every page, you may wish to
  add guidelines to help you keep these elements in
  place.
• To add a horizontal guideline, click on the top
  ruler and drag the light blue line to the desired
  location in your document.
  
• To add a vertical guideline, click on the left
  ruler and drag the line to the desired location.
  
• (See the diagram on the next slide.)

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Setting Up a New Document
The arrows indicate the guidelines.
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Setting Up a New Document

• To add text elements, such as headers or page
  numbers, to your master pages, follow these
  steps
  

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Setting Up a New Document
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Setting Up a New Document

• To add page numbers to your master pages,
  position the cursor where you want the page
  numbers and click Ctrl-Alt-P. On the left page
  you will get the symbol LM on the right, the
  symbol is RM.

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Setting Up a New Document

• If you click on the Pointer tool on the toolbox
  (see right), you can highlight and edit objects
  in the document.
  
• Try this Click on one of the text objects you
  typed. A long box appears around the item. You
  can adjust the size of this box by clicking and
  dragging the handles (little boxes at the
  corners and in the middle of the sides of
  objects). You can adjust the position of the box
  by clicking and dragging it.

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Setting Up a New Document

• Remember to save your document often!
• If you are using the template I created for the
  practice newsletter, remember to save it with a
  different filename onto your own disk.
  
• Get ready to start placing your text and graphics
  into the newsletter template!
  

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Adobe PageMaker

• Inserting Word-processed Text Into a PageMaker
  Document

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Inserting Text Into Your Document

• First, you may wish to add a frame for your
  newsletters title and header info. To do so,
  click on the Empty Frame tool on the toolbar. See
  the diagram.
• Click and drag the cursor to size the frame as
  you see fit. You can use the guidelines to help
  align the frame.

empty frame
Empty Frame tool
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Inserting Text Into Your Document

• To add text to the empty frame, first click on
  the Text tool.
  
• Begin typing inside the frame. To change Text
  properties, click on the Control Palette and make
  necessary changes.

Headline text in Trebuchet
Text tool
Control Palette
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Inserting Text Into Your Document

• To control how text in the newsletter will flow
  around this frame, first select the Pointer tool
  and click on the frame.
  
• Click Element Text wrap. Choose the style of
  text wrapping you want by clicking an icon on
  each of the two lines.
  
• Click OK.

Wrap option (how text wrapswhether around or
through the frame)
Text flow (position of text in relation to frame)
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Inserting Text Into Your Document

• First, go to Layout Autoflow. Make sure there
  is a checkmark beside Autoflow. This feature
  ensures that text that fills one page will
  auto-matically flow onto the next page.

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Inserting Text Into Your Document

• PageMaker gives you two ways to insert text into
  a document Place and copy/paste. We will use the
  copy/paste method for now.
  
• Open your word-processed document and highlight
  the text you wish to put into PageMaker. Click
  Copy on the toolbar.
  
• In PageMaker, insert the cursor where you want to
  paste text. Go to Edit Paste.
  

Position the text cursor in the document and
click Paste.
Pasted text goes into one column, which you can
then adjust.
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Inserting Text Into Your Document

• Look at the diagram at rightnotice the little
  handle at the bottom of the text frame? Thats a
  windowshade.
  
• Click and drag the windowshade until the text
  frames bottom border is on the pink line. The
  windowshade should still be red.

These windowshades are the key to moving
overflowed text.
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Inserting Text Into Your Document

• Now, click on the windowshade again, but dont
  drag. When you click on it, the cursor should
  look something like this
  
• Move the cursor to the very top left corner of
  the next column and click to place the rest of
  the text.

I pasted my text here. With Autoflow on, text
flowed automatically into subsequent columns.
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Inserting Text Into Your Document

• Using the Styles palette, you can apply a preset
  style to text.
  
• For example, if you want a headline to stand out,
  highlight the text (using the Text tool) and
  click Headline on the Styles menu.

This is the Styles palette. I imported some basic
styles into your template for you to try out.
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Adobe PageMaker

• Inserting Graphics Into a PageMaker Document

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Inserting Graphics Into Your Document

• PageMaker allows you two ways of inserting
  graphics into a document Place and copy/paste.
  We will use Place.
  
• At left is the Place command. Go to File Place
  and select the graphic file you wish to place.

This file will be imported as an independent
graphic. The window gives other information about
the graphic, such as its size and file type.
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Inserting Graphics Into Your Document

• Placing a graphic as an independent graphic
  means that it is not inline with text. The
  advantage is that you can adjust the text wrap
  properties for the frame containing the graphic.
  
• An inline graphic will move with the text around
  it this can be useful if a graphic is relevant
  to the text right beside it.

A placed graphic will be full sized to begin
with. To resize it while keeping aspect ratio
intact, hold the Shift key down and use one of
the corner handles to shrink the graphic.
The cursor will look like this when you place a
graphic.
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Inserting Graphics Into Your Document

• As weve learned, independent graphics are useful
  because we can adjust the way text flows around
  them.
  
• To adjust text flow around a graphic, click on
  the graphic.
  
• Right click the graphic and select Text wrap.

Note how the graphic sits over the text,
obscuring it.
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Inserting Graphics Into Your Document

• Select a wrap option and a text flow option.
  Adjust standoff (how far text sits from the
  graphic) if desired. Click OK.

I want text to flow only above and below the
graphic, not on either side of it.
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Inserting Graphics Into Your Document

• Note how text flows above and beneath the
  graphic, instead of being obscured by it.
  
• Note also the dotted border around the graphics
  actual border this border represents the
  standoff. You can adjust that border by clicking
  and dragging its handles.

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Inserting Graphics Into Your Document

• A good way to add captions to pictures is to draw
  a small, empty frame at the bottom, and then
  enter the caption text. Look for a Caption Style
  in the Styles dropdown menu.

I dragged the bottom standoff border down a
little bit to allow more room for the captions
empty frame.
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Inserting Graphics Into Your Document

• Heres a sample Page One of a quick newsletter I
  put together.

A Table of Contents is a neat idea. I used the
Indents/Tabs function to set tabs with dot
leaders.
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Adobe PageMaker

• Now that you have the basics from our Crash
  Course, use them until you feel comfortable with
  what PageMaker can do. When you have mastered
  these essential functions, you will be ready to
  try some more advanced techniques. However, for
  the purposes of 3743, knowing these basics is
  sufficient.