Delivering on our commitments to safety and security

1
Delivering on our commitments to safety and
security
2010 Budget TablingPolice Services Board9
December 2009
2
Topics

1. Chiefs Operational Priorities
2. 2010 Draft Operating Budget
3. 1 Million Budget Reduction Request
4. 2010 Draft Capital Budget
5. Timetable

3
Commitment Made Results Delivered

• 2008-2010 Financial Framework
• Proposed, approved and delivered
• 2010 Budget
• Delivers on three year commitment and manages new
  pressures
• Provides resources to allow us to remain among
  the three safest major cities in Canada

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2008 -2010 Financial Framework Police Tax Rate
Increases
5.6
5
2010 Operational Priorities

• Enhancing relevance to the community
• Respond to Quality of Life calls for service in
  the community
• Expand operational focus on victims support and
  youth intervention

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2010 Operational Priorities

• Ensuring greater efficiency by increasing
  officers on
• patrol to target high call-for-service areas
• New shift schedule
• Implementation of Strategic
• Deployment Project
• Modified Job Share program

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2010 Operational Priorities

• Reducing, investigating and preventing crime
• Continue the focus on reducing street crime and
  neighbourhood problems, such as drugs, through
  enforcement
• Prevent and reduce youth crime through early
  intervention and diversion

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2010 Operational Priorities
Expanding front-line support services

• Identify under-funded specialties in the areas
  of youth, mental health, elder abuse and domestic
  violence
• Hire 23 professional civilian staff to directly
  support front-line operations in priority
  community areas

• Continue targeting serious crime
• Robbery Unit, Street Crime Unit, Guns and
  Gangs, Direct Action Response Team, Beat Squads

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Crime Rates

• Ottawa mirrors national trend of reduced overall
  crime rates
• Overall Crime Severity 9
• Violent Crime Severity 4
• Fear of crime remains unacceptably high,
  especially for
• vulnerable sectors
• Highlights need for continuation of targeted
  enforcement
• (assaults, robberies, street level drugs)
• Four percentage point increase in robbery
  solvency (2009)

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Responding to and Resolving Citizen Calls

• Emergency calls (crime in progress/life
  threatening situation) from the public another
  2 from same time last year
• Proposed capital funding for South Division
  Complex to make it easier for officers to respond
  to calls in the community

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Quality of Life Successes

• Street Crime Unit, Beat Squads and DART target
  street level
• criminality
• Drugs, prostitution, minor thefts
• In 2009 (to date) 1,376 charges (826 persons)
• High number of marijuana grow houses and
  organized crime arrests and seizures across city
• With our community partners, cleanup and closing
  of downtown
• crack houses in our neighborhoods
• Graffiti management partnership with City

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Ottawas Size and Geography

• City of Ottawa is 2,796 square kilometres
• Greater than Toronto, Montreal, Calgary,
• Edmonton and Vancouver combined
• 90 kilometres from East to West
• Ottawas area is almost 80 rural
• Our Nations Capital is the site of
• 185 planned events per year
• 200 unplanned events

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Topics

1. Chiefs Operational Priorities
2. 2010 Draft Operating Budget
3. 1 Million Budget Reduction Request
4. 2010 Draft Capital Budget
5. Timetable

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2010 Draft Operating Budget Highlights

• 2010 Budget delivers on our 3 year commitment
• 5.6 Police Tax Rate increase as forecasted
• translates to 19 for the average urban
  residence
• Managed new budget pressures
• 2.4 million increase in Retirement Costs
• offset by various reduction strategies
• Concludes the final year of the Financial
  Framework
• Request to reduce draft budget submission by 1.0
  million
• if approved, police tax rate increase will be
  5.0 or 17

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2010 Draft Budget Summary
2010 Draft budget Change from 2009
Gross Operating Budget 250.5 M 7.5
Recoveries (1.8) M 0.0
Revenue (19.8) M 21.5
Net Operating Budget 228.9 M 6.5


Assessment Growth (3.6) M
Net Tax Increase Requirement 10.4 M
Police Tax Rate Increase 5.6
Impact to Average Urban Residence 19
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2010-2012 Forecast Police Tax Rate Increases
5.6
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New Budget Pressure - 2.4 million Retirement
Costs

• Staffing Request Reduction - 0.7M
• Number of new SGI positions reduced from 45 to 23
• Capital Formation Reduction - 0.5M
• Planned increase for 2010 eliminated
• Three strategies were implemented
• Delayed three facilities capital projects by one
  year
• Closed out five completed capital projects
• Delayed the need to borrow funds in 2010
• Materials and Supplies Reduction - 1.2M
• Used zero-based budgeting
• Reduced certain accounts to reflect 2009 spending
  levels
• Froze certain accounts at 2009 levels

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Approved PSB Financial Framework (Final Year)
M
1. Delivery of quality policing services 12.1
2. Provide for growth needs 2.3
3. Provide for large scale capital projects 0.0
4. Seek out new funding sources (0.4)
Less Assessment Base Growth Less Assessment Base Growth (3.6)
Total Total 10.4
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Financial Framework - Element 1Delivery of
Quality Policing Services - 12.1M
Existing Staffing Costs Existing Staffing Costs 11.5 M
Collective agreement settlements, increments, responsibility pay, benefits Includes 0.2 million reduction in Overtime
Labour costs constitute 82 of gross spending
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Financial Framework - Element 1
Retirement Costs 2.4 M
( millions) 2009 2010 2011 2012
Estimated Cost 4.4 a 5.4 5.9 3.5
Budget Base
Opening 3.0 3.0 5.4 5.9
Change 0.0 2.4 0.5 (2.4)b
Closing 3.0 5.4 5.9 3.5
a As of Q3 2009 b Contribution to Sick Leave
Liability Reserve
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Financial Framework - Element 1
Revenue and Recoveries Materials and Supplies (1.7) M (0.1) M
One-time projects 1.2 M
Disposal of police records and evidence
Civilian Career Initiative
Replacement of sights on police pistols
Rental of portable radios for special events
One-time funding (1.2) M
from General Capital Reserve Fund
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Financial Framework - Element 1
Business Plan Initiatives Business Plan Initiatives Business Plan Initiatives Business Plan Initiatives 0.7 M
Pandemic Business continuity planning 336K 336K
Promotion and Tenure policy support 90K 90K
Glock sights replacement 75K 75K
Safety audit 70K 70K
Language training 46K 46K
Accessibility for Ontarians with Disabilities Act 20K 20K
Other Other 13K
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Financial Framework - Element 1
Efficiency Target Efficiency Target (0.5) M
Overtime 200K
IT software consolidation 177K
High-speed telecommunications 65K
Changes in mailing practices 30K
Anti-idling 30K
User Fees (0.2) M
1-4 increases e.g. motor vehicle accident reports, occurrence reports 1-4 increases e.g. motor vehicle accident reports, occurrence reports
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Financial Framework - Element 2Provide for
Growth Needs - 2.3 million
2009 SGI plan 2009 SGI plan 1.6 M
30 sworn, 15 civilian
2010 SGI plan 2010 SGI plan 0.7 M
23 civilian members for frontline support
includes training and equipment
supports officers in priority community areas Youth, Mental Health, Elder Abuse, Victim Support
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Financial Framework - Element 3Provide for
Imminent Large Scale Capital Projects no
increase

• Capital formation costs frozen at 2009 levels

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Financial Framework - Element 4Seek Out New
Funding Sources - 0.4M

• Funding for 5 officers under PAVIS (Provincial
  Anti-Violence Initiative Strategy)
• Positions allocated to DART
• (Direct Action Response Team)

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Topics

1. Chiefs Operational Priorities
2. 2010 Draft Operating Budget
3. 1 Million Budget Reduction Request
4. 2010 Draft Capital Budget
5. Timetable

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1M Budget Reduction Request
November 27, 2009
BE IT FURTHER RESOLVED THAT the Mayor, on behalf
of the Audit, Budget and Finance Committee,
formally request that Ottawa Police Services
Board and the Ottawa Public Library revise their
draft budget submissions and reduce from their
forecasts spending by 1 million each.
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1M Budget Reduction Request
Options
Factor rate increase in gapping calculation 320,000
Reduce pandemic spending 150,000
Eliminate 2 temporary positions in Records 140,000
Defer hiring of 23 civilians by 1 month 125,000
Further reduce overtime 115,000
Reduce court time 100,000
Increase secondment revenue 50,000
1,000,000
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1M Budget Reduction Request - Impact
2010 Revised Draft budget Change from 2009
Gross Operating Budget 249.5 M 7.1
Recoveries (1.8) M 0.0
Revenue (19.8) M 21.5
Net Operating Budget 227.9 M 6.0


Assessment Growth (3.6) M
Net Tax Increase Requirement 9.4 M
Police Tax Rate Increase 5.0
Impact to Average Urban Residence 17
31
Topics

1. Chiefs Operational Priorities
2. 2010 Draft Operating Budget
3. 1 Million Budget Reduction Request
4. 2010 Draft Capital Budget
5. Timetable

32
Capital Budget
2010 Capital Budget 50.0M 2010 2019
Total Budget 232.5M
Breakdown of 2010 Capital Projects
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2010 Capital Budget - 50M
1. South Division Complex 26.2 M
2. Portable Radio Replacement 7.9 M
3. OPS Share of radio system 2.9 M
4. Elgin Generator 2.5 M
5. Fleet Program 3.8 M
6. IT Mobile Workstations 1.4 M
7. IT Data Storage 1.0 M
8. IT Strategic Initiatives 1.4 M
9. Remaining Initiatives 2.9 M
50.0 M
34
Topics

1. Chiefs Operational Priorities
2. 2010 Draft Operating Budget
3. 1 Million Budget Reduction Request
4. 2010 Draft Capital Budget
5. Timetable

35
2010 Budget Consideration and Approval Timetable
OPS Board Tabling of Draft 2010 Budget Dec. 9
City Council Tabling of Draft 2010 Budget Dec. 9
OPS Board Public Delegations on 2010 Budget Dec. 17
OPS Board Regular Meeting Public Delegations and Approval of 2010 Budget Dec. 21
City Council Public Consultations Jan. 2010
City Council Budget Approval Week of Jan. 25
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Delivering on our commitments to safety and
security
2010 Budget TablingPolice Services Board9
December 2009