Fleet Management

1
Fleet Management Benefits
2
Problems we all Have

• Crime in South Africa is a reality that needs
  management
• Assets being stolen
• Highjack situations
• Cargo theft
• Unreliable personnel needs management
• Unnecessary costs to company
• Effective utilization of assets

3
Crime is a Reality

• Police force alone cannot cope
• Private initiative to protect assets are
  necessary
• Highjack situations dangerous and needs to be
  managed by professionals
• Dangers of breakdowns of any sort on South
  African roads poses dangers of its own

4
Reliable Personnel

• Reliable and honest personnel is precious for any
  organization
• They are not so easy to come by
• How do you identify the bad apples
• How do you protect and manage the assets being
  utilized by the personnel
• Honesty amongst personnel may also be a rare
  commodity in large companies
• Salaries the largest cost to any company

5
Driver Allowance Control

• Most companies base driver allowance claims on
  kilometers travelled for business purposes
• Control over accurate claims mandatory
• Effective logbook keeping a must
• No control will result in excessive expenses
• Reliable accurate automatic logbook keeping
• Fleet management reports does just that

6
Effective Work time Management

• Many companies have personnel working from home
• How can you know if they are doing their jobs?
• Mark residents of personnel as POIs
• Groep them as Personnel Residents
• Fleet Management reporting will tell you what
  time they left home and arrived back every day

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Manage Personnel

• Know at all times in real time exactly where your
  personnel are
• Follow trips on screen in real time if necessary
• Notify and use the person nearest to a customer
  or task to be done to respond
• Allocate remote controls to drivers for
  identification and safety purposes
• Verify who used which vehicle at all times

8
Customer Care

• Mark customer locations on maps as POIs
• Fleet management trip reporting very easy to
  obtain for certain periods of time
• History reporting tells you which vehicle(s)
  visited which POIs or any selected point on a
  map for how long and the distance away
• Handle customer queries about arrival times and
  the like accurately
• Go back in history to verify queries

9
Effective Resource Management

• Confirm and control which vehicle and driver
  spent what time on a job
• Know at all times where your vehicles are
• Group and view vehicles in different groups for
  easier management
• Plan trips and cargo to fully utilize available
  resources
• Manage your vehicles country wide and
  neighbouring countries any ware in Africa

10
Increased Productivity

• Personnel no longer utilizes company assets for
  private use
• Personnel spends more time doing a full days
  productive work
• No more of route trips
• Claims for overtime and travel managed verified
  and controlled
• General large savings to company expenses

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Sort Personnel

• Get rid of unwanted personnel with proof
• Excessive speeding easy to control
• Working time easy to verify and manage
• Customer visits and time spent easily controlled
  and confirmed
• Destination addresses very accurate
• Inaccurate travel claims easily indentified
• Disputes handled with concrete evidence

12
Vehicle Abuse Management

• Personnel utilizing vehicles for private business
  activities easily identified
• Reporting on speeding and excessive idling
  identifies regular abusers
• Weekend and after hours travelling logged
• Ignition on/off notification indicates use of
  vehicle
• Driver identification invaluable

13
Asset Protection

• Recovery after theft or highjack incidents
• Cargo recovery and roadside protection in case of
  emergency
• Protection, help and assistance of loved ones
  during emergency breakdowns
• Follow the progress of travel of loved ones and
  or important cargo in real time
• Use a WAP enabled Cell Phone to view

14
Financing Assets

• If the vehicle you financed has wheels there will
  be someone else interested in that vehicle
• If it has wings it may fly anywhere
• Protect your financed assets by knowing where it
  is
• Recover your assets when needed

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Non Paying Culprits

• Early warning of non payment
• Group non payers in a group for easy viewing and
  location while negotiating
• Recover your asset at any time
• Huge savings in losses if assets can be recovered
• Accurate GPS location world wide with roaming SIM
  Card in tracking unit

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Recovery of Assets

• Recovery of lost assets outsourced to ITA a
  trusted recovery operation with excellent track
  record
• Management of emergency situations handled by
  professionals in the business
• Across border recoveries possible
• Early notification of situation mandatory
• First golden hour rule after incident very
  important for successful recovery

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Emergency Situations

• Stolen assets
• High jacked assets
• Stolen or high jacked cargo
• Protection of loved ones
• Any medical situation that help is needed
• Driver got lost and needs directions
• Accident and roadside assistance

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Early Warnings

• Emergency SOS Messages sent via SMS
• Remote control emergency SOS Message sent via
  tracking unit if you are within 30 meters of
  vehicle by pressing the button
• Auto fortify mode activated/deactivated
  automatically, via remote or cell phone
• SMS notification sent to clients three contacts
  and our Call Centre should vehicle move more than
  40 kilometres per hour in fortify mode

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Insurance Benefits

• My Tracer tracking unit is tested and approved by
  SAIAS
• SAIAS approved systems accepted by insurance
  companies
• Insurance Premium discounts of up to 15 on
  presentation of the My Tracer installation
  certificate
• Insurance claim co-payment assistance

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Tax Benefits

• SARS accepted logbook keeping and reporting
• All trips logged automatically
• Accurate trip distances with 15 second plotting
  intervals
• Editing of business and private trips possible
• Business travel claims calculated for you

21
Cost to Company

• Calculated for one vehicle
• Buy the unit for R1950 (Includes installation
  cost) Monthly premium R219 (Not including
  recovery) and R254 (Including the recovery
  services and mandatory for insurance purposes)
• Rent unit for only R550 (Includes installation
  cost) and monthly R275 (Not including recovery)
  and R310 (Including the recovery services and
  mandatory for insurance purposes)

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Risk Management
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Savings to Company

• Increased productivity of personnel
• Accurate personnel travel claims
• Limits vehicle abuse
• Insurance premium discounts
• Assistance with insurance co payments
• Tax savings with accepted business travel claims
• Improved risk management