Title: Subject Access to Children
1Subject Access to Childrens Fiction
- This presentation was created by
- Margie Clarke
- Sheba Muturi
- Deb Thomas
- Linda Williams
- In partial fulfillment of the requirements for
- LIBR517 Subject Analysis
- Carol Elder/Penny Swanson
- School of Library, Archival and Information
Studies - University of British Columbia
- March 23, 2005
2Abstract
The team explored subject access to childrens
fiction with a view toward determining if it
would be a useful addition to a library currently
not subscribing to this practice. We examined
what is being said in the literature, sampled
public library catalogues, had conversations with
public librarians, and investigated different
subject heading approaches. We paid special
attention to literature about how children search
and to industry standards for subject access to
childrens fiction.
Subject Access to Childrens Fiction
3Introduction
- The idea of subject access for fiction has been a
subject of debate among librarians for years
some believing that subject access to fiction is
not possible or practical given the nuances of
literature while others believe it provides a
vital link to serious subject matter in a less
threatening form. - Given the increasing exposure of children to
global news coverage, parents, educators, and
librarians need improved access to material that
can help explain events such as the war in
Afghanistan, September 11, death, loss, or the
AIDS epidemic in Africa to name just a few. - Our focus therefore, is on the presumption that
providing subject access to childrens fiction is
beneficial. - The purpose of our discussion is to find out what
the literature is saying about this topic
discover the various ways in which this access is
manifested in a variety of public libraries in
British Columbia find out if childrens
librarians in the province also believe that it
is beneficial and see if this practice is
reflected in the cataloguing policies of these
libraries.
Subject Access to Childrens Fiction
4How Children Search
- To understand subject access to childrens works,
it is important to understand the searching
capabilities of children. Children under the age
of ten are still developing cognitive abilities.
They do not recall terms, have weak alphabetical
skills, use word recognition skills, and do not
apply logic to problem solving. Cognitive
abilities are better developed in children over
the age of 10. - An online catalogue can be overwhelming to even
an experienced searcher. Children are not
selective in their viewing. They look at all
materials presented on the screen, and tend to
read every entry and sound out words they do not
know. - Steps in searching are problematic for children.
They use natural language when controlled
vocabulary may be required. The vocabulary of
many Library of Congress subject headings
requires knowledge of terms that are above the
sixth grade reading level (Zuiderveld, 1998, p.
49). - The browsing process that is successful in
non-fiction does not have the same application
for works of fiction. Non-fiction books are much
more accessiblebecause books on the same subject
are grouped together. The organization of
fiction, on the other hand, by authors last
names, is difficult for young readers. An
arrangement based on authors last name makes no
sense to children - (Priest-Ploetz, 2003, p. 25-26).
Subject Access to Childrens Fiction
5 Online catalogs, along with such accepted
library practices as using DDC, LC Subject
Headings, and rule based bibliograpic records,
can be considered barriers to successful
information retrieval by young children
(Zuiderveld, 1998, p. 49). One solution would be
to apply the same subject headings for the same
work in different formats. So doing will increase
the consistency of retrieval. Other suggestions
include the use of uniform titles to be used for
stories with many versions, and if an item is
part of a collection, make sure access is
provided to individual titles within the
collection. Zuiderveld suggests that the
Annotated card program and the Guidelines for
standardized cataloging of childrens materials
are both appropriate for children. Catalogers
must be aware of using language that children can
read and understand when assigning subject
headings, writing summaries and establishing
headings (Zuiderveld, 1998, p. 51).
Subject Access to Childrens Fiction
6Subject Heading Approaches
- Library of Congress Annotated Card (AC) Program
- Background and Scope
- In 1965 the Library of Congress realized that
LCSH was not working for childrens materials.
The Childrens Literature Cataloguing Office was
established and became responsible for adapting
cataloguing for use in juvenile catalogues. This
new program became the Annotated Card Program
(AC). The AC Program provides a more appropriate
subject analysis of juvenile titles and offers
easier subject access to the materials than
standard Library of Congress cataloguing (Hearn,
2003, p. 11). The target audience for AC headings
is children and young adults in school and public
libraries. They are not designed to serve the
research needs of scholars studying childrens
literature. Presently there are approximately
1,000 Library of Congress AC headings. AC records
are included in the Library of Congress
Cataloguing in Publication (CIP) program. The AC
subject terms appear in square brackets. -
- Principles and Application
- There are three categories of AC headings
- Standard Library of Congress
- Modified Library of Congress
- Headings exclusively for the AC program.
- Subject Access to Childrens Fiction
7- Standard Library of Congress
- This is the most numerous of the categories it
includes topical headings, most proper names,
geographic names and subdivisions. - Modified Library of Congress
- Hyphens are sometimes removed from LC headings
e.g. Water supply not - Water-Supply
- Foreign names are used in their most familiar
form - Subdivisions sometimes used instead of inverted
headings e.g. Birds-- - Protection not Birds, Protection of
- Superfluous words and phrases are omitted. It is
thought to be redundant to put - references to children in a childrens
catalogue e.g. Parties is used in AC not - Childrens parties
- Juvenile belles lettres (including picture books,
easy readers and young adult - novels) are given full subject analysis
(Zuiderveld, 1998). Both individual and - collected works of fiction are considered
to provide information about topics, - places, persons, etc., which is made
accessible with headings (Hearn, 2003) - Headings for abstract concepts are also
recognized because it is felt that such - headings provide a useful approach to an
important part of a librarys collection
8- Use of qualifiers and subdivisions
- AC Program headings can include qualifiers, as do
many of the LCSH headings authorized by the
guidelines. -
- A small number of subdivisions, which differ in
their use between the two systems, are defined in
the guidelines. To provide a helpful approach to
the literature the subdivision Fiction should
be assigned to all subjects for individual and
collected works on identifiable topics e.g.
Sports--Fiction not Sports stories. - Level of specificity
- Level of specificity is another area where LCSH
and AC differ. AC will permit both general and
more specific topical headings to be applied to
the same work. - Common names are often used instead of the
scientific however both names can be assigned
e.g. Test tube babies (The equivalent LCSH
heading is Fertilization in vitro, Human). If
the book was for an older child, both can be
used for a younger child only Test tube babies
would be assigned. - Relation to LCSH
- In addition to the above points, the dependence
of LCs childrens headings on the full LCSH must
be noted. Headings on the AC list are only
defined in exceptional cases, where the LCSH
heading is inappropriate for some reason. The
only authority for the majority of the headings
used in AC Program practice is LCSH. It is not a
system that can stand on its own, and only a
small fraction of its headings are authorized by
distinct, AC Program online authority records
(Hearn, 2003). As a result, the implementation
of authorization for AC Program headings in
online systems has been problematic. The AC can
really only be used in a stand-alone childrens
catalogue which also limits its use. - Subject Access to Childrens Fiction
9Sears Subject Headings
- Background and Scope
- Use of Sears Subject Headings List has been
significantly reduced in recent years by the
predominance of copy cataloguing. Vendors who
supply school libraries with cataloguing services
or bibliographic tools will tend to chiefly use
Library of Congress Subject Headings (LCSH)
because they can download records from OCLC or
Library of Congress with these headings (Weihs,
2004). - The smallest of public libraries may use LCSH for
similar reasons purchased records will contain
LCSH and free sources of copied records (CIP,
OCLC, Library of Congress) all use them.
Additionally, even the smallest of public
libraries now contribute records to union
databases where the common standard is LCSH. - Sears is still commonly used in small special
collections where cataloguers are assigning their
own headings and cannot afford the much more
expensive LCSH, in education classes on technical
services, and in school libraries in other
countries (Weihs, 2004). Interestingly, it may
also be used as an alternative to the Relative
Index in LCSH because it relates its headings to
the Abridged Dewey Decimal Classification (Weihs,
2004). - Subject Access to Childrens Fiction
10- Earlier editions of Sears cautioned against using
headings that reflected setting, character or
theme for individual literary works because it
was felt that they would be less specific than
the unique characters and situations in a work
of fiction (SAC Fiction Guidelines Final Report,
p. 13). However, in the 18th edition (2004) a
significant section of the Principles has been
added to address those who want to provide
micro-subject access to works of fiction such as
Nurses--Fiction (Simpson, 2004, p. 43). Sears
caution obviously did not affect use of fiction
subject headings. Many public libraries have been
using subject terms for fiction (as well as
headings for characters) for well over 30 years. - Relation to LCSH
- Sears no longer uses any inverted headings
- Sears is more flexible than LCSH, allowing for
the addition of headings under various topics as
needed - Sears tends to use natural language while LCSH
may use scientific terms and inverted headings - Sears only updates in print every 3 years and
does not yet have an online version for interim
updates (Zuiderveld, 1998).
Subject Access to Childrens Fiction
11Guidelines on subject access to individual works
of fiction, drama etc. (GSAFD)
- Background and Scope
- First published in 1990 and prepared by American
Library Associations Subject Analysis Committee
(SAC) the purpose of GSAFD was to provide genre
and subject access to individual works of
fiction. Through the OCLC/LC fiction project, the
subcommittee on the revision of GSAFD was charged
with enhancing access by genre and subject. The
OCLC/LC Fiction project proposes subject headings
for fictional characters to be added to LCSH
while OCLC provides the resources to make these
additions in the LC MARC database. GSFAD is
intended for individual works of fiction, drama,
poetry, humor and folklore in all formats (ALA,
2000, p. 47) not collections of the same, as
these are presumably catered for in LCSH. -
- The guidelines are aimed at academic and public
libraries committed to providing better subject
access to fiction for their users. (ALA, 2000,
p. 47) By 2000, project members exceeded 15,000
and the number of subject headings added to LCSH
exceeded 1,500. - The guidelines are general, and therefore not
specific to childrens literature but provide for
some juvenile literature subdivisions. As these
are not exhaustive, librarians would need to use
LCSH form/genre headings where GSFAD fails to
provide qualified headings such as Science
fiction, American.
Subject Access to Childrens Fiction
12- Principles and application
- GSAFD recommends the provision of four kinds of
subject access for fiction form/genre,
characters/groups of characters, settings and
topical access. - Use of qualifiers and subdivisions
- Any concept regarding an individual work that can
be expressed as a topical heading should be
changed, by adding a form subdivision to LCSH
headings. - As many topical headings as the work warrants
should be assigned (ALA, 2000). Form
subdivisions should be added to all subject
headings whether headings are topical,
geographical or name headings. Examples of form
subdivisions include --Fiction, --Comic books,
strips etc.,--Drama, and --Juvenile pictorial
works. The guidelines however give minimal
direction and examples on the use of subdivisions
and do not provide an established list of form
subdivisions. - Geographic subdivisions are recommended, modeled
on LCSH, to qualify topical subject headings
(ALA, 2000). -
- Level of Specificity
- GSAFD recommends that both broader and narrower
terms are not assigned to the same work (ALA,
2000).
Subject Access to Childrens Fiction
13- Form/genre access
- These indicate what the work is rather than what
it is about. In fiction for example, novels
belonging to a given genre share typical
characteristics such as setting (western
stories), theme (mystery fiction) etc. The
guidelines recommend that a work should be
assigned as many form/genre headings as
appropriate. The recommended headings are drawn
from LCSH but include non-LCSH headings. There
are some inconsistent instructions within the
guidelines especially relating the use of
stories versus fiction. Fiction is preferred
in most cases, but terms reflecting popular usage
such as ghost stories are accepted. While
sub-genres are not used, GSAFD provides for a
fairly high level of specificity in order to
avoid broad terms that bring up an excessive
number of hits --Love stories are therefore
distinguished from Medieval romance, Contemporary
romance and Alternate reality romance. - Character access
- Guidelines are not intended for works about
characters but to provide subject access for
characters in works of fiction, drama etc e.g.
Jemima (Fictitious character). The guideline is
to assign headings for fictitious and legendary
characters if - characters appear prominently in three or more
works - the character is considered to appear prominently
if integral to the story line - the characters name is included in name/series
statement - a patron may seek the work based on character
(ALA, 2000). - The form of name used should be that appearing in
LCSH authorities. Appropriate parenthetical
qualifiers should be added as necessary e.g. Thor
(Cartoon character), Thor (Dog). - Subject Access to Childrens Fiction
14- Setting access
- The setting access is one of the unique aspects
of GSAFD. The guidelines recommend assigning
subject headings for locations and/or time period
of a work of fiction, drama etc. when judged to
be important for retrieval. Setting may also be
indicated through geographical subdivision of
topical headings. - Fictional treatment of real places Name assigned
as found in name or subject/authority file. - Fictitious/imaginary setting Assigned if
appearing in at least 3 different works. Name
assigned as in LCSH or established using AACR2.
Imaginary place used to qualify headings e.g.
Middle Earth (Imaginary place). - Relation to LCSH
- GSAFD sections dealing with character, setting
and topical access for individual works of
fiction are based on the LCSH instructions for
assigning subject headings and divisions. On the
other hand, as some character and imaginary
headings are generated by catalogers as
necessary, these end up in the LCSH authority
files.
Subject Access to Childrens Fiction
15- Fiction Guidelines Today
- The report of the Subject Access Committee on
Fiction Guidelines was published in June 2003.
Their job was to look at the application of
subject and genre headings to works of fiction in
Guidelines on Subject Access to Individual works
of Fiction, Drama, etc., (GSAFD), Library of
Congress (LC) Annotated Card program, Sears list
of Subject Headings and LC Cataloging practice
and to develop recommendations for guidelines for
improved subject and genre access to works of
fiction. They also consulted with the editors of
those programs who indicated that there are no
imminent changes in policy regarding subject
access for individual works of fiction. - The Committee agreed that it is not possible to
identify a specific set of guidelines, nor is it
desirable. Some of their reasons are - There is not consensus in the library community
about determining the subject and genre of a work
of fiction - The library cataloguing community needs to
develop methods to reconcile variations in the
vocabulary that is used to give access to works
of fiction - The consistent use of MARC content designators
must be mandated - Current subject headings schemes exist, and while
the cataloguing landscape has changed, the
changes have not rendered these systems useless - Catalogers need to make informed choices between
the schemes that are available. - Schemes are available and differences between
them may be resolved. An example is that
differences between LCSH and GSAFD were resolved
with revisions to the LC Subject Cataloging
manual. Section H 1790 includes Special
provisions for increases subject access to
fiction, which addresses practices with regards
to form, genre headings, character(s), setting
and topical access.
Subject Access to Childrens Fiction
16Information gathering from our professional
colleagues
- We spoke with childrens librarians and
cataloguers at the following libraries - New Westminster Public Library (NWPL)
- Vancouver Public Library (VPL)
- Richmond Public Library (RPL)
- Greater Victoria Public Library (GVPL)
- We asked the following general questions
- 1. What is your local subject access policy for
childrens fiction? - 2. Is this policy applied consistently?
- 3. What are the age parameters for your
childrens collection? - 4. Where do you get your fiction subject
headings? - 5. What are the specific challenges in regard to
subject access to childrens fiction in your
library?
Subject Access to Childrens Fiction
17- Our findings
- All of the libraries consulted used subject
headings for childrens fiction. - All of the headings used were derived from
Library of Congress Subject Headings (LCSH) or
Canadian Subject Headings (CSH) and would be
found in records downloaded from Library of
Congress or OCLC or purchased from vendors. - Three of the four libraries adjusted the headings
to suit the local collection and one noted that
they regularly create local headings to enhance
access. One other noted that this is done but
rarely. - See and See Also references are used liberally to
refer searchers from common usage to LC headings.
- The librarians noted that the headings did not
tend to be used by children but rather by parents
and teachers or by librarians assisting
children. However, children using keyword
searches would find this material under a
particular topic because of the assigned subject
heading, eg. Walter Farleys Black Stallion
would be found in a keyword search for Horses
if its record included the heading
Horses--Juvenile Fiction. - Other formats video, audio, and even paperbacks
may not have headings assigned to them. - Two of the libraries rely heavily on in-house
tools for children or parents that categorize
titles under commonly used terms Friendship,
Tear-jerkers, Easy reads. - Two librarians noted that the reference A to Zoo
Subject access to childrens picture books by
Carolyn W. Lima (6th edition, 2001) is very
helpful in identifying books about feelings and
other less concrete concepts. - Subject Access to Childrens Fiction
18- Challenges experienced by the libraries consulted
were - Paperback titles are not given subject headings
so titles that only come out in paper will be
missed in subject searches (NWPL). - LC subject headings may use terminology that is
inappropriate for a particular topic when related
to a childrens book. For example, mischief in
children will translate into Behavior disorders
in children not quite the right phrase to
describe Max (Where the wild things are) or
Olivia (Olivia)! (VPL). - No local treatment is given to purchased book
records so subject headings are as received and
not always the most appropriate for the
collection and the user population. As a result,
the librarians do not often use the headings
(RPL). - Keeping the headings simple to maximize recall
means that some headings (Magic--Juvenile Fiction
for example) may bring up hundreds of titles
(GVPL).
Subject Access to Childrens Fiction
19- Each had some unique practice intended to enhance
access to fiction for children by subject - New Westminster Public Library uses Stories (as
in Horses--Stories) rather than more common
Juvenile Fiction because they believe fiction
is not a commonly understood term - Richmond Public Library shelves their picture
books in categories such as Songs and rhymes,
Things that go, and Favorite Friends and
depends less heavily on subject headings for
access - Vancouver Public Library provides Tips on finding
childrens fiction in the Librarys catalogue - Greater Victoria Public Library will add subject
headings to improve access to work of childrens
fiction before discarding for low circulation. - Conclusion
- Three of the four libraries consulted used words
like very useful, very used and appreciated,
and absolutely vital to describe the use of
subject headings for childrens fiction. The one
library that did not find them useful did not
because no effort was made to make them locally
relevant. Librarians in this library depended on
their own knowledge of topics and the use of
references like A to Zoo to provide subject
access to childrens fiction.
Subject Access to Childrens Fiction
20- Comparison of Selected Titles
- The titles were selected based on their content
which represents difficult situations that
children may be confronted with. The subjects
include death of a pet, disease (HIV/AIDS),
divorce, homelessness, juvenile delinquency, and
gay parents. In four randomly selected public
libraries, the subject headings for these titles
were compared to provide an overall picture of
the decisions made and policy governing the
assignment of subject headings. The libraries are
Greater Victoria Public Library (GVPL), Vancouver
Public Library (VPL), Richmond Public Library
(RPL), and New Westminster Public Library (NWPL).
Subject Access to Childrens Fiction
21- Author Ellis, Deborah
- Title Heaven shop
- Summary Binti and her siblings are orphaned when
their father dies of AIDS. Split up and sent to
relatives all over Malawi, they suffer increasing
hardship until they are reunited through the
influence of their formidable grandmother.
Subject Access to Childrens Fiction
22- Author Lawson, Julie
- Title Fires burning
- Summary While spending the summer with her
cousins on Vancouver Island, sixteen-year-old
Chelsea, driven to acts of pyromania in reaction
to her parents' divorce and years of sexual
abuse, finally gains the confidence to break her
silence and confront her abuser.
Subject Access to Childrens Fiction
23- Author Valentine, Johnny.Title One dad, two
dads, brown dad, blue dads - Summary Not available
Subject Access to Childrens Fiction
24- Author Viorst, Judith.
- Title 10th Good thing about Barney.
- Summary In an attempt to overcome his grief, a
boy tries to think of the ten best things about
his dead cat.
Subject Access to Childrens Fiction
25- Author Langton, Jane.
- Title Fragile flag
- Summary A nine-year-old girl leads a march of
children from Massachusetts to Washington, in
protest against the President's new missile which
is capable of destroying the earth.
Subject Access to Childrens Fiction
26- Author Sachar, Louis.
- Title Holes
- Summary As further evidence of his family's bad
fortune which they attribute to a curse on a
distant relative, Stanley Yelnats is sent to a
hellish correctional camp in the Texas desert
where he finds his first real friend, a treasure,
and a new sense of himself.
Subject Access to Childrens Fiction
27- Summary
- The comparison of the titles is limited by the
fact that not all the libraries had all the
titles. A comparison of the subject headings
assigned to these titles reveals the following - There seems to be no limit to assigning as many
subject headings as found necessary to indicate
all the subtle points of view. Some libraries do
not assign subject headings to paperbacks, which
hinders access to these works. This practice has
persisted since the time when paperbacks were
considered ephemeral. If it is worth entering the
paperback into the catalogue, it is worth
providing subject headings to facilitate access. - Libraries that receive shelf-ready titles may
have fewer and more general headings. - It is clear that many libraries use the subject
headings that come in the out-sourced catalogue
record and some will modify them to reflect local
needs. Greater Victoria Public Library seems
outstanding in reflecting local aspects in their
subject headings. - There are significant differences in the form
subdivision used to qualify the work as libraries
use stories, juvenile fiction or fiction. The use
of the subdivision stories is good, in terms of
being universally understandable to everyone, but
it means that the resulting heading does not
distinguish between adult and childrens fiction,
unless the holding information is consulted. - The level of specificity will vary from library
to library perhaps in keeping with the rest of
the collection. - Subject Access to Childrens Fiction
28Conclusion/Recommendation
- The teams review of the literature supported our
understanding that subject access to childrens
fiction was a common and long-standing practice. - Our discussions with librarians in the field
emphasized the importance of this practice for
access to childrens fiction by topic. Anecdotal
evidence showed how childrens fiction has been
used to comfort a child after a death in the
family, explain difficult concepts such as
Alzheimers or divorce, and demonstrate
acceptance to a child of mixed race or gay
parents. - Investigations of subject approaches revealed
Library of Congress to be most frequently used
due to its prevalence in bibliographic utilities
and CIP, even though it is not specifically
designed for childrens collections like some
other approaches. Libraries that enhanced these
headings with the addition of locally relevant
headings and liberal use of SEE references found
them most useful. More work could still be done
here as these headings are still not commonly
used by children but rather by parents, teachers
and librarians. - Therefore, the team strongly recommends the use
of subject access to childrens fiction and would
encourage enhancement of these headings at the
local level to make them fully relevant to the
librarys collections and its users. - Subject Access to Childrens Fiction
29References
- American Library Association. (2000). Guidelines
on subject access to individual works of fiction,
drama, etc. 2nd ed. Chicago American Library
Association. - American Library Association. (2003). Final
Report of SAC Subcommittee on Fiction Guidelines.
Chicago American Library Association. Retrieved
February 13, 2005, from http//www.ala.org/ala/alc
tscontent/catalogingsection/catcommittees/subjecta
nalysis/fictionguideline/fictionguidelines.htm - Hearn, S. (2003). Library of Congress Annotated
Card (AC) Program (LC Childrens - Subject Headings.) In Final Report of SAC
Subcommittee on Fiction Guidelines. - Retrieved February 15, 2005, from
http//www.ala.org/ala/alctscontent/catalogingsect
ion/catcommittees/subjectanalysis/fictionguideline
/fictionguidelines.htm - Library of Congress Annotated Card Program AC
Subject Headings. (2000). In Library of Congress
Subject Headings. Washington Library of
Congress. - Priest-Ploetz, S.(2003). Looking at the reading
preferences of K-2 Students. Library - Media Connection (August/September), 24-28.
- Weihs, J. (2004). Sears List of Subject Headings
review. Technicalities 24 (November/December), - 17-18.
- Zuiderveld, S. (Ed.). (1998). Cataloging
correctly for kids an Introduction to the tools.
Chicago American Library Association.
Subject Access to Childrens Fiction
30Discussions with Librarians
- Andersen, Kirsten. Richmond Public Library.
Discussion with Linda Williams. February 4, 2005.
- Clark, Terri. Vancouver Public Library.
Discussion with Deb Thomas. February 17, 2005. - Heaney, Ellen. New Westminster Public Library.
Discussion with Sheba Muturi. February - 14, 2005.
- Rowan, Jennifer. Greater Victoria Public Library.
Discussion with Margie Clarke. January - 29, 2005.
- Woodcock, Linda. Vancouver Public Library.
Discussion with Deb Thomas. February 10, - 2005.