Title: Strategic Planning
1Strategic Planning Project Management Regional
Meeting Lund November 2003 By Michiel van Hees
Koen G. Berden
2K
This Lecture
- Strategic Planning
- What is strategic planning?
- Cases 12 A local An event
- Examples
- Project Management
- Definition
- Stages of Project Management
- Working with people teams
- Projects in AEGEE
3K
Strategic Planning What is it?
- Definition
- Mission/vision strategic planning tactical
planning operational planning - Gun Ho Squirrels, Geese, Beavers
- Motorway-example
- Where does project management fit in?!
4M
Strategic Planning Why Risks?
- Why?
- Think over contingencies (all possibilities)
- Avoid risks and unexpected circumstances
- Limited resources (money, time, people, etc.)
- What could go wrong?
- Lack of resources (PR, FR)
- Time (mis)management
- Lack of communication/difficulties in team work /
badly divided task responsibilities - Unexpected external developments
5M
Strategic Planning Case 1 A local
- What does a local need to plan?
- For how long do you want to plan?
- What are your goals?
- Longer term (strategic)
- Shorter term (tactical)
- What do you practically have to do/organise?
- What resources are involved bottlenecks?
- What are the risks for your local?
6K
Strategic Planning Case 2 An event
- What type of event?
- Where/how does event fit into the LT-plan?
- What are the aims of the event?
- Task division, team work motivation
- Time management
- Programme, FR, PR, IT, participants, lodging,
food/drinks, speakers, event patrons - Results Follow-up
7K/M
Strategic Planning Examples?
- Koen G. Berden
- Chairman Agoras PMs
- Global Employee project
- Michiel van Hees
- AEGEE TV
- Les Anciens
- Natalie Kolbe
- AEGEE-Academy
- Eric Nael
- Strategic Planning in AEGEE-Europe
8M
Project Management What is it?
- Definition
- Latin word PROJICERE ( throw forward) is
suggesting movement, a trajectory, a certain
relation with time and space. - Project An individual or collaborative
enterprise that is carefully planned and designed
to achieve a particular aim - Oxford English Dictionary
9M
Project Management Stages (1)
- Define the Project
- Plan the Project
- Monitor Control the Project
- Evaluate the Project
- Project Follow-Up Implementation
10M/K
Project Management Stages (2)
- Define the Project
- Background, Aims, Environment, Research,
Brainstorm, Experts, Define means - Plan the Project
- Resources Assessment (eg. Budget, FR, PR),
SMART Specific, Measurable, Achievable,
Realistic Timed - Monitor Control the Project
- Collect info, measure progress, see deviations,
correct if necessary
11K
Project Management Stages (3)
- Evaluate the Project
- Results, objectives, financial management,
evaluate process - Project Follow-Up Implementation
- Results publication distribution, involve
decision makers from beginning, financial
reports, thank you
12K
Project Management The Team (1)
- A group of individuals working together in a
team (Remember lecture Stefan on Motivation) - DIFFERENT individuals task division
- Again Gun-Ho!
- Take the differences in culture, approach,
working method into account to avoid
frustrations!!! (eg. Nordic vs. Mediterranean
method)
13M
Belbin roles
- -
- Chairman gets people together leaves little
room for others - Plant makes things grow needs to be
inspired - Social worker keeps a team together cannot
take difficult decisions - Civil servant hard working for the team only
does agreed work - Monitor looks for progress stays at a
distant from the project - Visionary has the ideas no hands on worker
- Specialist is very good at specific work is not
good at the rest - Analyst very good at finding problems not
focussed on solutions - Catalyst helps other work better not focussed
on details - Parcieux thinks he knows all can irritate
people
14M
Project Management AEGEE projects
- How many can you mention?!
- Youth Globalisation - European Identity
- PIE - Borderless Europe
- Global Employee - European Day of Languages
- Youth for SEE - Summer Universities
- EURECA - Key to Europe
- Quo Vadis Europe? - Address Book
- AEGEE TV - Working Group projects
15K
Conclusions
- Strategic planning starting point long term
- Why do you need strategic planning?
- Project management consequence of strategy
- Different stages of project management how to
reach your goals - Not just the knowledge also the (communication)
skills and teamwork!
THANK YOU FOR YOUR ATTENTION!
16M
Belbin roles
- -
- Chairman gets people together leaves little
room for others - Plant makes things grow needs to be
inspired - Social worker keeps a team together cannot
take difficult decisions - Civil servant hard working for the team only
does agreed work - Monitor looks for progress stays at a
distant from the project - Visionary has the ideas no hands on worker
- Specialist is very good at specific work is not
good at the rest - Analyst very good at finding problems not
focussed on solutions - Catalyst helps other work better not focussed
on details - Parcieux thinks he knows all can irritate
people