Title: AMS Beef Export Verification Program QSA Requirements
1AMS Beef Export Verification Program QSA
Requirements
- Livestock and Seed Program
2- Review the Joint Statement for Resumption of
Trade in Beef and Beef Products USDA Marketing
Program - Review the know Specified Product Requirements
- Quality System Assessment Program
- Implementation Plan
- Who can apply for Service
3Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- Details the conditions and modalities the two
countries must meet in order to resume two-way
trade in beef.
4Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- The operational details of the Beef Export
Verification (BEV) Program managed by U.S.
Department of Agriculture's (USDA) Agricultural
Marketing Service (AMS) will be further worked
out by U.S. experts and Japanese, major points of
which are as follows
5Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- Specified risk materials (SRMs) must be removed
from animals of all ages - SRMs spinal cords, distal ileum (two meters
from connection to caecum), vertebral column
(excluding the transverse processes of the
thoracic and lumbar vertebrae, the wings of the
sacrum and vertebrae of the tail) of all ages.
6Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- USDA will verify the control program of each
facility managed by a HACCP (Hazard Analysis
Critical Control Point) or SSOP (Sanitation
Standard Operating Procedures).
7Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- Beef items including offal and variety meats must
be derived from bovine animals verified to be 20
months of age or younger.
8Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- Bovine animals included in the BEV Program must
be traceable to live animal production records
which indicate 20 months of age or younger - Records that will be used to verify this
requirement by AMS must meet at least one of the
following criteria
9Joint Press Statement for Resumption of Trade of
Beef and Beef Products
- Individual Animal Age Verification
- Group Age Verification
- Insemination Age Verification
- Animals enrolled in an Approved USDA Process
Verified Animal Identification and Data
Collection Service that includes age
10This information was last updated 10/22/2004
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11This information was last updated 10/22/2004
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12This information was last updated 10/22/2004
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13Quality System Assessment Program
- This Procedure provides the requirements of a
USDA Quality System Assessment (QSA) Program.
ARC 1002 Procedure - It also provides the criteria used in the
objective evaluation of USDA QSA Programs that
are submitted for approval.
14QSA Purpose
- Evaluations are conducted by the Agricultural
Marketing Service (AMS), Livestock and Seed (LS)
Program, Audit, Review, and Compliance (ARC)
Branch
151
3
5
AMS APPROVED
Application Is submitted
Onsite Evaluation Conducted by AMS
Approved by AMS
AMS Web Listing
Successful Audit
Qualified AMS Auditor Conducts Desk Audit
Surveillance Audits Conducted
4
2
16QSA Scope
- This Procedure applies to marketing programs for
agricultural products, including services, that
are submitted to the ARC Branch for verification
and monitoring - It is limited to programs or portions of programs
where specified product requirements are
supported by a documented quality management
system
17QSA Scope
- The extent of controls included in these programs
may include all phases of production and
marketing from genetic development through retail
distribution, or any portion as described in the
scope of the submitted program
18QSA Scope
- Scope of a BEV Program for Japan would include
records which indicate the age of the animals
meet the Specified Products Requirement, 20
months of age or younger - Harvest operations
19QSA References
- ARC 1000 Procedure, Quality Systems Verification
Programs General Policies and Procedures - ARC 1002 Procedure, USDA Quality System
Assessment (QSA) Program - Applicable ARC Branch Program Procedure (ARC
1030X)
20QSA Frequency
- All approved programs will be audited at least
twice per fiscal year (October 1 to September
30).
21QSA Frequency
- However, more frequent audits may be conducted
for any of the following reasons(1) if either
numerous major or minor non-conformances are
identified during an audit (2) if customer
complaints indicate an ongoing problem
22QSA Frequency
- (3) to satisfy specific requests as declared by
customers, trading partners or other financial
interested parties or (4) as directed by the
AMS
23QSA Internet Listing
- Approved programs will be listed on the
applicable Program website or on the USDA QSA
Program website at http//www.ams.usda.gov/lsg/arc
/qsap.htm - Information about the approved program will be in
accordance with the applicable Program Procedure.
.
24QSA Internet Listing
- The approved program listing on the USDA QSA
Program website will include the following
information - Company name
- Company contact information
- Program requirements
- Report reference number (approval number) and
- Renewal date
25QSA Program Requirements
- Companies must submit a documented program that
addresses the program requirements as outlined in
the following clauses (Clauses 1 to 5). This
would include activates at associated locations
26QSA Program Requirements
- 1. Quality Management Systems
- 2. Management Responsibility
- 3. Human Resources - Competence, Awareness, and
Training - 4. Product Realization
- 5. Measurement, Analysis, and Improvement
27QSA - 4. Product Realization
- Receiving / Purchase Process (ISO 7.4)
- Identification and Traceability
- Preservation of Product
- Control of Monitoring and Measuring Devices
28QSA - Product Realization Receiving
- The company must ensure that product purchased or
received from outside establishments and used in
the program conform to specified product and
receiving requirements. (ISO 7.4.1) - The company must ensure the adequacy of specified
product requirements prior to their communication
to the supplier. (ISO 7.4.1)
29QSA - Product Realization Receiving
- The company must evaluate and select suppliers
based on their ability to supply product that
conforms to the specified product requirements.
(ISO 7.4.1)
30QSA - Product Realization Receiving
- The type and extent of control applied to the
supplier and the purchased product shall be
dependent upon the effect of the purchased
product on the final product. (ISO 7.4.1)
31QSA - Product Realization Receiving
- The company must establish and implement the
inspection or other activities necessary for
ensuring that product purchased or received from
outside establishments and used in the program
conform to specific product requirements. (ISO
7.4.3)
32QSA - Product Realization Receiving
- The company must have a documented procedure
addressing products purchased and / or received
from outside establishments.
33QSA - Product Realization Receiving
- The documented procedure must describe
- All product purchased and/or received from
outside establishments regardless of its use
within the program - The specified receiving requirements for
acceptance of products to be used in the program
34QSA - Product Realization Receiving
- The criteria and process for supplier selection,
evaluation, and re-evaluation and - The process used to ensure that purchased product
and/or product received from outside
establishments and used in the program conform to
specific product requirements.
35QSA - Product Realization Receiving
- The company must maintain records of the results
of supplier evaluations and any necessary actions
arising from the evaluation. - The company must maintain records to provide
evidence of conformity to the receiving process
and of the effective operation of the receiving
process.
36QSA - Product Realization Identification and
Traceability
- The company must have a documented procedure to
identify product (raw materials and/or finished
product) by suitable means throughout product
realization, where appropriate.
37QSA - Product Realization Identification and
Traceability
- The documented procedure must describe the method
for - Identifying the product throughout product
realization - Controlling and recording the unique
identification of the product and - Identifying the product status with respect to
monitoring and measurement requirements.
38QSA - Product Realization Identification and
Traceability
- The method for identifying the product must
- Be unique to the program. When applicable,
animals must be identified with ear tags or other
permanent identification and - Be such that the identification will transfer
through all phases of product realization, from
receipt into the program through production to
delivery.
39QSA - Product Realization Identification and
Traceability
- The company must maintain records of all products
as identified and records of all changes of
identities.
40QSA - Product Realization - Control of Monitoring
and Measuring Devices
- The company must determine the monitoring and
measurement to be undertaken to provide evidence
of conformity to specified product requirements. - The company must determine the monitoring and
measurement devices needed to provide evidence of
conformity to specified product requirements.
41QSA - Product Realization - Control of Monitoring
and Measuring Devices
- The company must establish processes to ensure
that monitoring and measurement can be conducted
and are conducted in a manner that is consistent
with the monitoring and measurement requirements.
42QSA - Measurement, Analysis, and Improvement
- The company must plan and implement the
monitoring, measurement, analysis, and
improvement processes needed - To demonstrate conformity of the product
- To ensure conformity of the QMS and
- To continually improve the effectiveness of the
QMS.
43QSA - Measurement, Analysis, and Improvement
- The plan must include a determination of
application methods, including statistical
techniques, and the extent of their use. - When statistical methods are used to control
product quality or integrity, the basis for those
procedures must be clearly defined.
44QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement
- Customer Satisfaction
- Monitoring and Measurement of Processes
- Monitoring and Measurement of Product
- Control of Non-conforming Product within the QMS
- Improvement
45QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement of Processes
- The company must apply suitable methods for
monitoring and, where applicable, measurement of
the QMS processes. - These methods must demonstrate the ability of the
processes to meet product requirements.
46QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement of Processes
- When product requirements are not achieved,
correction and corrective action must be taken,
as appropriate, to ensure conformity of the
product.
47QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement of Product
- The company must monitor and measure the
characteristics of the product to verify that
product requirements have been met. This must be
conducted at appropriate stages of the product
realization process.
48QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement of Product
- The company must ensure that product requirements
have been meet prior to product release and
service delivery, unless otherwise approved by a
relevant authority and, where applicable, by the
customer.
49QSA - Measurement, Analysis, and Improvement
- Monitoring and Measurement of Product
- The company must maintain records to verify
evidence of conformity to product requirements.
Records must indicate the person(s) authorizing
release of product.
50QSA - Measurement, Analysis, and Improvement
- Control of Non-conforming Product within the QMS
- The company must ensure that non-conforming
product (raw material and/or finished product) is
identified and controlled to prevent its
unintended use or delivery.
51QSA - Definitions
- Specified Product Requirements the requirements
listed within the applicable Program Procedure or
as stated by the company. Example - ARC 1030B Procedure, USDA Bovine Export
Verification Program for Mexico
52QSA Documentation Requirements
- Clause 1.2.2 - Quality Manual
- Documented Procedures
- Clause 3 Training of personnel
- Clause 4.2 Receiving of product from outside
sources (Purchasing Procedure) - Clause 4.3 Identification and traceability
- Clause 5.3 Control of non-conforming product
53QSA Documentation Requirements
- Records
- Clause 3 training, education, skills and/or
experience - Clause 4.2 results of supplier evaluations and
any necessary actions - Clause 4.2 evidence of conformity to the
receiving process and its effective operation
54QSA Documentation Requirements
- Records
- Clause 4.3 product identification and changes
of identities - Clause 4.5 results of calibration and
verification - Clause 5.2.1 customer perception
55QSA Documentation Requirements
- Records
- Clause 5.2.4 evidence of conformity to
specified product requirements - Clause 5.3 non-conforming product and
subsequent actions taken - Clause 5.4.2 corrective actions
- Clause 5.4.3 preventative actions
56QSA Documentation Requirements
- Any other documents necessary to ensure the
effective operation and control of the QMS.
57Implementation of a Export Verification Program -
Beef
- Which Includes Live Animal Records Requirement
for AGE
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61Purchase Procedures to Evaluate and
Ensure Inspection and Receiving Records of
Monitoring
Producer
Feed Lot
QSA Program
Live Animal AGE Records Requirements
Harvest
62Purchase Procedures to Evaluate and
Ensure Inspection and Receiving Records of
Monitoring
Producer
QSA Program
Feed Lot
Live Animal AGE Records Requirements
63LIVE ANIMAL AFFIDAVIT
Live Animal AFFIDAVIT
64QSA Approved Facilities
- Slaughter Facilities Submit documentation for
live animal purchases and updated segregation
plans. - Processor Submit updated documentation address
requirements for receiving, control, labeling,
and training.
65QSA Approval Process - BEV
- Approval Process
- Review submitted documentation from all
facilities - New slaughter or processing facility - Conduct
onsite audit - Approved Facility - Conduct onsite audit with a
scope of live animal purchase and program changes
66AMS BEV Program
- Who can apply for program review
- Slaughter Facility
- Processor
- If live animals requirements included in the
scope - Individual Feedlot
- Producer, producer group
67AMS BEV Programs
- Updates to the program will be posted on the AMS
website as they become available. - Will post final ARC Procedure for Export
Verification Beef Specific Product Requirements
for Japan
68Web sites
- USDA - http//www.usda.gov/
- AMS - http//www.ams.usda.gov/
- Livestock and Seed - http//www.ams.usda.gov/lsg/
- ARC Branch - http//www.ams.usda.gov/lsg/arc/audit
.htm - USMEF - http//www.usmef.org
69Contact Information for QSA or BEV
- James L Riva (202) 720-1124
- James.Riva_at_usda.gov
- Samantha Simon (202) 720-9757 Samantha.Simon_at_usda.
gov - Dana Stahl (202) 720-2624
- Dana.Stahl_at_usda.gov