Title: Society accounting software
1- Click away hassles of Society Management
Logon to www.society123.com
2- In this era of modernization, what is that one
thing that we look for in our daily life? - We look for ways to make our life easier!
- Through mobiles, Internet, Tablets and more
3- No Headaches ! No more Headaches !
- No More Heaps of Unattended Documents !!!
4Introducing for the first time ever
Web-based management tool for your Co-operative
Housing Society
5An Introduction
- Society123.com offers you hassle-free platform to
transform your society, making it highly
functional and easily manageable. Developed by an
expert team with over 25 years of experience
handling society matters, this software enables
even a newcomer to participate in the management
process - Centralize and mobilize your activities in
Housing Society in secure environment - With its unmatched capabilities and flexibility,
Society123 promises to better the functioning of
your housing society, by digitizing all its
functions and making it available for easy access
through a highly secure and stable website
www.society123.com
6Modules
7Accounts Management
- Modular Accounting System enables any individual,
familiar or unfamiliar with accounting to easily
manage multiple activities simultaneously while
maintaining society accounts. - Modules for Various Types of Receipts
- Members Contribution
- Other Income From Members
- Rental Incomes
- Interest Income
- Modules for Various Types of Payments
- Statutory Payments
- Metered Expenditures
- AMCs and Service contracts
- Staff Salary / Advances
- Tax Other Payments
- (The Accounts will be maintained in our Offline
Software and will be updated in Society123 when
Accounts Module is Complete). Target date to
integrate Accounts module is 15th August 2013
8Accounts Management Cont
- Other Modules include
- - Investment of Funds
- - Members Outsiders - Security Deposit
management - - Fixed Assets Management
- - Share Transfer Premium Management
- - Booking Assets Management
- Uploading various documents / Bills / Receipts
for easy procurement at a later date (this also
help in audits) - Receipt and Payment Account Trial Balance as
on any date - Customized Balance Sheet / Income Expenditure
Statements as on any date - Generate Audit Reports Access granted only to
the Auditors - Along with Audit Report, Audit Memorandum, Form
No 1 and Form No 28 Maharashtra State are also
generated
9Managing Meetings
- Members with appropriate authority have access to
this feature to manage all kinds of society
meetings. They can easily generate meeting
notice, agendas, minutes of the meeting and more
online. - All types of Meetings can be managed
- Most of the Agenda items are automatically
generated - Notice Header and Footnotes are predefined, and
can customize the same whenever required - Predefined Minutes available for selection based
on the outcome of the discussions - Attendance of the members attending meeting can
be noted
10Managing Standard Inward / Outward Documents
- Every registered society member needs to fulfill
all formalities as required, and to make it
convenient, all prerequisite are easily
accessible through this module. - Admin can acknowledge and generate various forms
- The forms submitted are verified on various
predefined parameters - The forms received can be placed as an Agenda in
the next Managing Committee meeting - On approval by the Managing Committee, the
required data is updated - All Statutory Registers such as I form, J form,
Share Register, etc. are updated simultaneously
Oh! What a relief - Along with the applications, various NOCs issued
by the Society admin can also be generated,
printed and issued
11Managing Statutory Compliance Requirements
- To make sure the societys statutory compliances
are fulfilled regularly, this module has an
inbuilt list of legal compliances, available
online to any managing committee member through
this portal. -
- Ensures that the Society meets its Legal
Compliance needs - A list of Legal Compliance Requirements are
available to crosscheck and update - On predefined date, the Compliance Requirement
automatically turns into a task and thus can be
monitored by the assigned person - Updates on change of any Compliance Requirement
are automatically done for the information and
benefit of the users
12Managing Statutory Registers
- To make it more convenient for the committee
members all the Statutory Registers are
maintained online and are automatically updated
as and when a new entry is made. - All Statutory Registers can be managed
- On approval of the Transfers, respective
membership details in I form, J form and Share
Registers are updated - On approval of the Nomination Form by the
Managing Committee, the Nomination Register is
automatically updated - As and when bills are generated, the Sinking Fund
Register is automatically updated - Investment Register is linked to the Fixed
Deposit Management Module
13Managing Tasks
- In order to help the society to run smoothly and
in a timely manner, Tasks can be generated by
Admin or automatically by the respective module. - System Generated Tasks
- - Compliance Planner
- - Vendor Management
- - Contracts (Services) Management.
- - Documents (Transfer papers / NOCs,
Nomination Forms etc.) - - Complaint Handling Module (Help Desk)
- - Managing Committee (If undecided and placed
for next meeting) - - Renewal of FDs
- Tasks can also be Posted by the Admin
- Managing Quotations is also an intrinsic part of
Task Management Module - Tasks that need to be presented before the
Managing Committee, are added as an Agenda Item
for selection - Tasks which are repetitive in nature can be
defined to perform accordingly
14Managing Complaints
- To help society members in a better way, there is
an integrated complaint module - Help Desk,
through which registered members can post
complaints online. To make it more promising, SMS
updates can be sent directly through mobile. - Members Can post Complaints on Facilities and
Services ( Help Desk) - Complaints are classified under various
categories - Complaints, if not attended within the predefined
time, escalates to the next level. - After escalating at three levels, the complaints
are placed before the managing Committee for
resolution - SMS alerts / email messages can be sent on
request of the member based on policy adopted by
the Society
15Tenancy Information Management
- To keep a track of the Tenancy information,
Tenancy information module is highly helpful. - Non Occupancy Charges as per Tenancy Data.
- Tenancy Expiry Information / Email Reminders to
the member - All tenancy Records maintained.
- No Leakage of Income.
- Information of family members staying with the
Tenants are also maintained. - Data updated on approval of the Application by
the Managing committee.
16Bank Lien Management
- Secure yourselves with Bank Lien Notings - easily
accessible and verifiable during share transfer. - Request for NOC for Bank loan NOC letter by
Society - Creation Noting of the Bank lien on issue of
NOC letter - Verification of the Bank Lien at the time of
Share transfer - Bank Lien Register is Maintained and updated
17Share Transfer Management
- All the Share Transfer details can be stored and
can be accessed from time to time. - Generation of the Share Transfer Documents based
on various situations. - Sale
- Gift
- Inheritance
- Nomination
- List of points to verify and intimation of
discrepancy to the concerned member - Collect Share Transfer Premium and other charges
as per defined policy - Automatically place as an item of Agenda in the
MC Meeting to be held next - On approval, update all relevant registers
18Vendor Management
- A complete and comprehensive list of vendors for
maintaining and repairing / servicing of various
assets / AMCs / services can be maintained and
updated from time to time. - Reminder for renewal of the contract / AMCs
- Managing Fresh Quotations
- Keep a list of all the Vendor Staff working in
the Society along with their time schedules
19Managing Committee ROLES
- With this login the members of the managing
committee can manage day-to-day activities with
ease. - Desired access control can be provided to
specific Managing Committee Members, as per their
role in the administration. - Besides basic access to the various modules, the
Add, Edit, and/or Delete functions can be
assigned to particular Managing Committee
Member(s), again depending on their roles in the
administration. - To ensure that the control is not limited to only
one person, we have incorporated the concept of
approve. Wherein each of the Managing Committee
Member can be assigned the authority to approve
various activities to be formally accepted. - Managing Committee can delegate functional powers
to the Administrative Staff, at the same time
exercising complete control, through this
approve mechanism. - This approve feature is unique and is not found
in any other Society Management / Accounting
Application.
20Member Interface
- Every registered member of the society has the
convenient way to access all the relevant
information, forms, bills and more through this
login. - Login and use the application
- Access predefined features in the application
- Easy login through registered email ID and a
password - Access their accounts , bills and receipts and
view/ print - Post complaints on facilities and Services.
Help Desk - Make several standard forms/ applications to
Society Admin - . This is a unique feature not
available in any other software - And many more
21Vendor Staff Management
- This special login is for the vendors in contract
with the society to provide miscellaneous
services, and provides limited / temporary access
for Various Staff members / Vendors / Service
providers. - Limited access can be provided to the vendor(s),
as and when required - Permissions granted for add / edit / delete, can
be monitored and controlled through Approval at
the Admin level - If these access permissions are misused, all the
permissions can be blocked by the Admin at any
time - Access permission can be granted for predefined
period only - The entire access and functional rights to the
various modules to different vendors / Staff are
set by the Admin
22Our R D Corner
- We are constantly working to provide you with
better solutions for society. And going ahead we
are developing newer modules which will be
available to you very soon! - Security Gate Management
- Society Event Management
- Facility booking
- Notice Boards and Announcements
- Health Club Management
- Election to Managing Committee
- Project Management
- Society123.Mall
23Support Training
- Worried about who will handle the application!
- We are there to train /guide and assist your
staff / admin on a continuous basis. - Dedicated person to solve issues via telephone
- Email Support - All emails received will be
normally replied within 24 hours - Live Chat- A trained person will attend to issues
raised through Chat - Module wise user manual
- Categorized FAQs
- Initial Training at site by our executives
- Free Training at our corporate office
- Initial set up of various data / parameters /
policies into the system by our trained personnel
to make it faster and easy - Man power based services Accounts handling /
managers, etc. - Creating a Pool of Accountants / Managers
trained in Housing Society Accounts writing and
Management for selection by the Societies
24Knowledge Bank
- All your queries get answers at a single place.
- Free Website
- Byelaws in English and Marathi
- Search the Byelaw by key words
- FAQs
- News Items
- Videos
- Articles by Eminent people
- Generation of Standard Forms prescribed under the
Byelaws Blank as well as data filled - Post Queries and get answers from Professionals
- Updation on a weekly basis
- No annoying advertisements
25Advantage of Society123
- Earned Interest calculations on the Fixed
Deposits at any given date. - ZERO Accounting errors assured.
- Calculations of amount for Outstanding Liability
of Metered bills at year end. - Reminder to follow the Statutory Legal Compliance
requirements (TDS, filing of returns, holding
AGM, documents to be submitted to Registrar
etc.) - Document Storage facility (Quotations, Bills,
Receipt, letters, vouchers etc..). For easy
reference procurement at a later date. Ensuring
Paperless Work - With Tenancy Module, ensuring for no leakage of
Income for Society. - Automatic generation of Balance Sheet (till
finalization of Accounts) at any given time - Calculations of Service Tax liability and also
alerts for the same. - Decision of the Meeting can be implemented
automatically for further action - Tasks can be escalated automatically as per
define schedule to further level and can become
an agenda item after the schedule level. - Help Desk module will help smooth communication
between Member and Managing Committee (till the
matter been resolved). - Verification of the Bank Lien at the time of
Share transfer
26Technical Features of Applications
- The Society123 applications are developed in most
robust and secured technology J2EE (Java)
PostGres SQL - The applications are hosted on the secure
scalable CLOUD infrastructure provided by Amazon
Web Services (AWS) which includes...-
Application Hosting- High Performance
Computing- On Demand Scaling- Content
Delivery- Storage Backup- Security - More information about AWS can be seen at
http//aws.amazon.com
27Pricing
- Pricing policy based on affordability.
- A combination of fixed price and a variable price
based on number of premises - Pay for what you use .
- Decide your own plan as a combination of various
services. - Attractive discounts based on number of services
opted. - Change your plan at will.
- Affordable to even a very small society.
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29www.society123.com
- A product by Pangal Computer Services Pvt. Ltd.
PCSPL - developed in association with Webelement.Inc