PowerPoint Template - Forms (CDE Intranet)

1
Educating for Careers Spending Perkins March
11, 2013
Presented by Sherry Davis Matthew Parsons
2
What is Perkins?

• Federal act established to improve
  career-technical education programs, integrate
  academic and career-technical instruction, serve
  special populations, and meet gender equity needs

3
Purpose of Perkins

• IMPROVE modify or update existing programs
• ENHANCE the effectiveness of existing programs
• EXPAND develop and implement new programs or
  provide additional offerings

4
Requirements for Uses ofPerkins IV, Title I,
Part C Funds

• 1. Strengthen academic and career technical
  skills of students thru integration
• 2. Link CTE secondary and postsecondary programs
  (at least 1 program of study)
• 3. Provide students with strong experience and
  understanding in all aspects of an industry (WBL
  Work-Based)
• 4. Develop, improve or expand use of technology

5

• 5. Professional development
• 6. Evaluate programs with emphasis on spec.
  pops.
• 7. Initiate, improve, expand and modernize
  quality programs
• 8. Provide activities, services and be of
  sufficient, size, scope and quality
• Prepare spec. pops. for high skill, high wage, or
  high demand, occupations
• (NOT required to meet them all)

6
Who is eligible?

• Perkins funds are available to
• Secondary LEAs, grades seven through twelve
  (Section 131)
• Postsecondary LEAs serving Adult and ROCPs
  (Section 132)

7
How Can My Agency Receive Perkins Funding?

• Develop a CDE approved 5 year local plan, and
• Submit CDE 20/21 for Adult/ROCP
• Complete annual application online (upon approval
  of local plan)

8
Allocation (131)

• 30 is based on the LEAs proportion of the
  States kindergarten through grade twelve (K-12)
  enrollment
• 70 is based on the LEAs proportion of the
  States K-12 enrollment of students from homes
  with incomes below the poverty level

9
Allocation (132)

• Based entirely on the number of economically
  disadvantaged adults enrolled in CTE programs
  during the previous program year
• CDE 20 and 21 Forms

10
Consortiums

• An agency must join a consortium if their
  allocation is
• 15,000 or less (secondary)
• 50,000 or less (postsecondary)
• Waiver (rural, inability to join)

11
Use of Perkins Funding

• Supplement vs. Supplant
• Always ask What would have happened in the
  absence of federal funds?

12

• Expenditures Must
• Meet the purpose of the Act
• Be necessary and reasonable
• Expenditures May Not be Used for
• General purposes
• Maintenance of existing programs

13
Use of Perkins IV Funds

• 85 must be spent in CTE classrooms
• 10 can be spent on other CTE activities outside
  the classroom
• Up to 5 can be spent on Program Administration

85
10
5
14
85 goes to CTE classes

• Program planning
• Curriculum development
• Professional development activities
• Internships for teachers
• Activities that address integration of academics
  and CTE
• Instructional equipment related to a CTE industry
  sector
• Additional instructor costs incurred by the
  expansion of existing programs or addition of a
  new program requiring additional FTEs (3-year
  limitation)
• Staff and operational costs for state and
  nationally recognized career technical student
  organizations (CTSOs)
• Programs for Special Population students enrolled
  in CTE programs

15
Use of Perkins IV Funds (Cont.)
for the classroom

• Up to 10 percent of the grant allocation may be
  expended to provide other activities that support
  CTE and that may not occur in a classroom.

10
16
Use of Perkins IV Funds (Cont.)

• Career guidance and academic counseling for
  students participating in CTE
• Involving parents, business, labor in design,
  implementation, evaluation of CTE
• Provide CTE completers with placement assistance
  in jobs, advanced education or training

17
Use of Perkins IV Funds (Cont.)
for the classroom

• Up to 5 percent of the grant allocation may be
  charged for the direct or indirect costs of
  administering the grant.

Other CTE Activities
5
18
Use of Perkins IV Funds (Cont.)

• An LEA usually applies its indirect cost rate
  for the administration of a grant in order to
  cover agency wide, general management costs.
•  

19
Middle School Participation in the Perkins IV
Funds

• Middle school (grades 7 and 8) CTE courses may be
  assisted with Section 131 (secondary) funds only
  if the courses are directly connected to an
  approved sequence of courses conducted by a high
  school.

20
Consortiums Allocations

• Sections 131 and 132 consortium funds may not be
  redistributed to individual members for purposes
  or programs that benefit only one member.
• Funds allocated to a consortium formed to meet
  the minimum allocation requirement may be used
  only for purposes and programs that are mutually
  beneficial to all members of the consortium.

21
Local Policies?
Its up to the district to use the Perkins
funding (according to guidelines) as they see
fit, meaning which classes are funded and when
22
Purchase CTE Equipment

• Upgrade equipment for CTE programs to align with
  industry standards.
• Equipment must be directly related to the CTE
  industry sector, NOT equipment that the district
  provides to academic teachers, i.e. LCD
  projectors or SmartBoards.

23
What are the Rules on Perkins IV Equipment
Purchase Inventory?

• Equipment is defined as having a purchase price
  of 5,000 or more and a useful life of one year
  or longer
• Equipment shall be maintained in a historical or
  trace inventory system if the equipment is worth
  500 or more and a useful life of one year or
  longer
• Equipment shall be identified as having been
  purchased with Perkins funds

23
24
CTE Equipment Capital Outlay

• CTE Equipment over 5000 per item is considered
  Capital Outlay
• Permission is required to purchase any Capital
  Outlay piece of equipment
• Complete the form found on the CDE Perkins Web
  page
• http//www.cde.ca.gov/ci/ct/pk/documents/outlay.d
  oc
• E-mail the form and a copy of the bid or quote to
  your CDE consultant who will review and approve
  the expenditure

25
Books and Supplies

• Supplemental textbooks
• Supplies that improve, enhance, or expand the
  program in order to keep up with industry
  standards

26
Contract Services

• Contract with a CTE professional development
  provider
• Travel, lodging, and registration costs for CTE
  teachers to attend state or local conferences to
  learn about CTE program development, planning,
  implementation or assessment

27
Field Trips and CTSOs

• Students Field Trips and CTSOs
• Student transportation to visit an industry
  related facility NOT college field trips for all
  students.
• Student registration fees for CTSOs,
  transportation to conferences/events for CTSOs
• Professional Development materials from CTSOs
• Curriculum support materials from CTSOs
• Teachers
• Travel, lodging, and registration for CTSOs
• NO professional membership dues

28
What Expenditures CANNOT Be Made with Perkins IV
Funds?
29
Unallowable Expenditures

• Individual dues/memberships for professional
  societies or organizations
• Gifts, door prizes, trophies, awards that become
  the personal property of a student, teacher, etc.
• Instructional aids, uniforms, tools or other
  items that may be retained by students
• Promotional items, such as T-shirts, pens, cups,
  key chains and other memorabilia.

30

• Lodging, food, dues, individual transportation
  for students in CTSOs
• Out-of-state travel for students
• Conference travel not related to CTE program
  improvement
• Meals, banquets, entertainment No food for
  meetings

31

• Equipment and supplies for building maintenance
• Furniture, files and equipment used by a CTE
  teacher (if the LEA provides the academic
  classrooms with laptop computer, LCD projector,
  SmartBoard, etc., the same equipment must be
  provided in CTE classrooms)

32

• Standard classroom furniture not specific and
  unique to the CTE program (tables, chairs, desks,
  etc.)
• General storage files or cabinets not designed to
  store specific tools or equipment
• Vehicles such as automobiles, trucks, buses,
  utility vehicles, airplanes, boats, golf carts

33

• Constructing, renovating or remodeling facilities
• Equipment or supplies not used directly to teach
  CTE skills to students
• Salaries or wages paid to students
• College testing fees for students, college course
  fees for teachers, distance learning fees

34

• Tuition for either technical or academic courses
  for a teacher to meet degree or certificate
  requirements
• Costs of advertising and public relations
  designed to solely promote the LEA
• Career guidance materials for ALL students LEAs
  cannot purchase COIN, Career Cruising, EUREKA,
  Choices, Kuder with Perkins funds.

35
Perkins IV funds are provided to LEAs on a
reimbursement basis only.
36
Your Application

• Narrative (Details, details, details)
• Budget
• When doing a revision or claim remember
  (Details, details, details)

37
Questions to Ask Yourself

• Who is requesting this purchase? i.e. CTE Teacher
• What is the request?
• Why is this expenditure necessary and is the cost
  reasonable?
• How was this activity, service or supply paid for
  in the past?
• What would you do if you did not have the Perkins
  funds?

38
Thank you -

• Remember we have office hours during this
  conference in room 305
• Otherwise you can contact your consultant via
  email or phone at the CDE