ORS 279 Rewrite Project

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ORS 279 Rewrite Project

• Presented by

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ORS 279 Rewrite Project

• Background
• Structure Content
• Summary of changes to date
• Next steps
• How to get involved
• Questions, Feedback Discussion

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Why Rewrite ORS 279 ?

• Based on public works bid process
• Not matched to market practice
• Piece-meal changes made over the years

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Why Rewrite ORS 279 ?

• Built in conflicts
• Complex pay to understand
• Not effective in todays business environment

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The Rewrite -- Background

• 1997-1998 interim work group
• Several Legislative Concepts
• 1999-2000 interim work group
• Chaired by Rep. Larry Wells
• Basic Design work
• HR1 Speaker to establish an interim work group
  to address ORS 279.

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The Rewrite - How does it work?

• Special House Work Group
• Rep. Garrard, Chair
• Rep. Backlund
• Rep. Barnhart
• Rep. Knopp
• Rep. Nolan
• Stakeholder Brainstorming
• Stakeholder task group writing

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Brainstorming

• Improve Protest Process
• Vendor Relations- consistency and predictability
• Vendor Friendly Administrative Burden
• Outcomes consistent with marketplace
• Risk based approach
• Encourage incentive based approach
• Simplify process/Streamline

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Brainstorming

• Modernize changing technology
• Better organized statute
• Address service contract issues
• Best practices / ABA Model Code
• Link Process to outcomes

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Interim Work Structure
HR1
House Work Group on Public Contracting
Legislative Counsel
Task Group on ORS 279 Rewrite
ORS 279 Rewrite Drafting Group
General Procurement Topic Groups
Public Improvement Topic Groups
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Key Guiding Principles

• Simplify process and policy for easy
  understanding eliminate conflicts
• Standardize unless outcomes are compromised
• Separate public construction and general
  procurements
• Change general procurements as a priority
• Change to public constructions as full consensus
  permits
• Accountability for both process and outcomes

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Organization of Chapter

• ORS Chapter 279 A
• (Overarching) ORS Chapter 279 A
• (Overarching)
• Policy Statement
• Definitions
• Applicability
• Exceptions
• Authorities
• Method to determine if contract type belongs in
  Chapter B or C
• OMWESB
• Products of Individuals with Disabilities
• Cooperative Procurements
• Other overarching provisions

• ORS 279B
• General Procurement
• All contracting and procurement activities that
  are not Public Improvement construction
• General Provisions
• Source Selection
• Contract Formation
• Specifications
• Contract Preference
• Legal Remedies
• State Procurements

• ORS 279C
• Public Improvement
• (Construction)
• Typical Construction
• Roads
• Bridges
• Buildings
• Renovation
• Maintenance
• Repairs
• AE contracts
• Design/Bid/Build Procurements
• Alternative Contracting
• BOLI provisions
• Utilize the format to the greatest extent
  possible as shown in utilize format flow with 279
  B

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ORS 279 Part A
Overarching Content

• Authorization to use
• electronic transmissions
• Federal Override
• OMWESB
• Contract Preferences
• Recycling Program
• Products of Individuals with
• Disabilities
• Surplus Property
• Intergovernmental
• Relations/Cooperative
• Procurements
• Other overarching provisions

• Definitions
• Policy Statement
• Purpose
• Structure
• Organization of Chapter
• Applicability
• Exceptions
• Authorities
• Rule Making
• Local Contract Review
• Boards
• Delegation
• State Procurement

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ORS 279 Part B
General Procurement Content

• Definitions
• General Provisions
• Methods of Source Selections
• Cancellation, Rejection, Delays
• Contract Formation
• Specifications
• Contract Preferences
• Legal Remedies

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ORS 279 Part C
Public Improvement - Construction Content

• Definitions
• Purpose
• AE
• Procurement of Public Improvements
• Public Improvement Contract Provisions
• Payments
• Subcontractors
• Termination of Contract for Public Interest
  Reasons

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Changes _at_ 50,000 ft.General Procurements 279B

• Source Selection and Contract Formation
• Consistent procedures for source selection
  methods
• Competitive Sealed Bid or Competitive Sealed
  Proposal
• Intermediate procurements 5K-75K
• Special Procurements
• Notice of Intent to award required

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Changes _at_ 50,000 ftGeneral Procurements 279B

• Source Selection and Contract Formation
• Multi-step bidding procedures
• Price agreements explicitly authorized
• Determination of non responsibility rather than
  responsibility
• Qualified Products List

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Changes _at_ 50,000 ftGeneral Procurements 279B

• Specifications
• Promote optimal value, suitability for intended
  purpose and reasonably promote competition
• Take reasonable measures to prevent material
  competitive advantage if a person assists in
  preparation of specifications
• Distinction between brand name or equal and brand
  name

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Changes _at_ 50,000 ftGeneral Procurements 279B

• Legal Remedies
• Standard Solicitation Protest Process
• Standard Award Protest Process
• Challenge Process for Exemption and Special
  Procurement determinations
• Stay of award determination

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Changes _at_ 50,000 ftGeneral Procurements

• Contract Preferences
• Made user friendly article references the award
  process
• Streamline and standardize where feasible
• Removes inactive and dated provisions
• Separates state requirements from public agency
  requirements

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Changes _at_ 50,000 ftORS 279 C Construction

• New concept consensus
• Architect, Engineering, Land Surveyors Related
  Services
• Performance Payment bonds
• Competitive Proposals
• Competitive Quotes

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Changes _at_ 50,000 ftAll Procurements

• Oregon Minority, Women and Emerging Small
  Business
• Reformat and consolidate for ease of use
• Resolve technical conflicts and clarify

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Changes _at_ 50,000 ftAll Procurements

• Cooperative Purchases
• Resolve flaws in ORS 279.015
• Administering vrs. purchasing agency
• Identify types of cooperative procurements
• Joint Cooperative Procurement
• Permissive Cooperative Procurement
• Appeal Process linked agency role

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Other Changes etc

• Applicability and Authority
• Who and what is in
• Who and what is out
• Clear identification of rule making authority
• Delegation ability to delegate unless otherwise
  prevented
• Effective Date March 2005

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What is left to do?

• General Provisions
• State Purchasing provisions
• Contract Preferences
• Cooperative Procurement
• Drafting Team work
• Legislative Counsel Draft
• Bill introduction early December

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How to get involved

• To be added to list serve Cara.L.Filsinger
• Participate in task group (Oct 30) or topic group
• Provide feedback to co-chairs
• Jessica Harris -- jessicah_at_agc-oregon.org
• Sue Klobertanz -- sklobertanz_at_ci.portland.or.us
• Dugan Petty -- dugan.a.petty_at_state.or .us

For more information connect to http//tpps.das.s
tate.or.us/purchasing/ or Cara.L.Filsinger_at_state.o
r.us
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Questions Answers
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Feed back