Capitol Area CouncilBoy Scouts of America

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Capitol Area Council Boy Scouts of America

• Philmont 2010Council Contingent
• Contingent Advisor Sid
  Covington 925-1231 (cell) [phone] x1231
  (Philmont) sid_c_at_swbell.net
• Scout Advisor Rick
  Denison 617-8627 rdenison_at_bsacac.org

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Tonight

• Travel Information
• Schedule
• Uniform
• Packing
• Financial
• Paperwork
• Registration
• Youth Protection
• Contact Information
• Duty Roster
• Patches, Duffle Bags, Maps

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Travel Information

• Austin to Philmont
• Departure Date Saturday, June 26, 600 am
• Meet 500 am at Whole Earth parking lot (Westgate
  Mall, 4477 S Lamar)
• FULL Class-A Uniform
• Busses Depart at 600 am REGARDLESS!
• Lunch in Lubbock Texas Tech University
  Stangel/Murdough Dining Hall
• Dinner in Las Vegas, NM Highlands University of
  New Mexico
  (no bathrooms in dining hall)
• Arrive at the Philmont Welcome Center 930 pm
  (MDT)
• Overnight in Tent City or trail tents
• Philmont to Austin
• Return Date Friday, July 9, 1045 pm
• Packlines at Welcome Center at 500 am check
  out of tent city
• FULL Class-A Uniform
• Dining hall for continental breakfast at 545
  am
• Depart Philmont 630 am (MDT)
• Lunch in Amarillo, TX gatti's Pizza
• Dinner in Abilene McMurry University, Mabee
  Dining Hall
• Arrive Whole Earth parking lot (Westgate Mall)
  1030 1100 pm

600
530
Pack lines on store side
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Facts of Contingent Travel
Sometimes youhave to be patient!

• VCRs
• Air conditioners
• Window shades
• Cargo doors
• Engine problems
• It can get hot on a full bus! Particularly on
  the trip home (afternoon Texas heat).
• Everyone drinks/eats more snacks on way to
  Philmont than the way home!
• Bathrooms fill up!!
• Bus drivers take breaks we dont!

• Busses

break!
break!
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Bus Assignments
Expedition Unit District Contact Bus Number
627-B-04 Troop 155 San Gabriel John Robertson 1
627-B-07 Troop 201 North Shore Brent Jensen 1
627-B-08 Troop 201 North Shore Pete Isburgh 1
627-B-15 Troop 27 Chisholm Trail John Thompson 1
627-B-05 Troop 164 Chisholm Trail Eric VanGorkom 2
627-B-06 Troop 164 Chisholm Trail Matt Frangenberg 2
627-B-13 Troop 513 Chisholm Trail Mano Bashyam 2
627-B-10 Contingent Council Steve Welch 2
627-B-02 Troop 9 Armadillo Vince Salas 3
627-B-03 Troop 17 Armadillo Mike Shea 3
627-B-11 Troop 413 Armadillo Curtis Genz 3
627-B-12 Troop 421 Armadillo Scott Graessle 3
627-B-01 Troop 4 Bee Cave Torrance Abell 4
627-B-09 Troop 256 Thunderbird Bill Chambers 4
627-B-14 Troop 143 Colorado River Frank Smith 4
627-B-16 Troop 365 Chisholm Trail Randy Waclawczyk 4
Bus Leaders
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General Information

• Bring books, CD-players, radios, Gameboys,
  iPods, etc. (with earphones) for bus trips
  base camp.
• Bus Leaders will bring snacks coolers with
  drinks (water) snacks no personal food.
• Bus Leaders will bring movies to play bus trip
  (use good judgment in selecting).
• Everything must be in duffle bags backpacks.
• Will leave your stuff (in your duffle bags) in
  lockers at Philmont while on trail.
• Can leave valuables in envelopes in locked
  vault in Registration (cash, credit cards, key to
  locker, etc.)

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Uniform

• Wear Class-A Uniform while traveling for base
  camp activities (crew photo, meals, chapel
  services, campfires).
• Can remove uniform shirt wear crew tee shirt
  while bus is moving Class-A when off bus.
• Applies to all participants youth and adults.
• Class-A Uniform

• Boy Scout
• Tan uniform shirt
• Scout belt
• Scout long pants -or-Scout Shorts with
  Scout socks

• Venturing Crew
• Green uniform shirt
• Crews official pant (long or short)
• Crews official socks (with shorts)
• Crews official belt

Can be new or old uniform.

• Will leave in duffle bag in locker while on trail.

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Trek Schedule

• Day 0 Travel Austin to Philmont CHQTent
  City and/or trail tents (Saturday, 6/26)

• Day 1 Camping HQ/Tent City (6/27)
• Registration Check-in
• Medical Re-check
• Equipment shakedown
• Museum tours (optional)
• Day 2 Depart CHQ/1st Day on trail (6/28)
• Day 3 2nd Day on trail, first full day (6/29)
• Day 4 3rd Day on trail, Ranger Departs am
  (6/30)
• (hike between camps, participate in
  programs)
• Day 11 Last Full Day on trail (7/7)
• Day 12 Return to Camping HQ/Tent City (7/8)
• Return equipment
• SHOWERS!
• Souvenirs
• Day 13 Travel Philmont to Austin (7/9)

• Logistics (bring overall V.V. map)
• Services (food, equipment)
• Crew Photo
• Opening Campfire

Meet Your Ranger
Arrival Day
may do morning of Day 2

• Ranger Training
• Hiking techniques
• Campsite setup
• Cooking
• Water purification
• Navigation

• Registration check-out
• Trip to Cimarron
• Closing Campfire

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Financial Policies/Information

• All crews are fully paid.
• We are within budget!
• Participants need personal money for
• Snacks at Camping Headquarters (before/after).
• Souvenirs at Tooth of Time Trading Post.Campers
  spend an average of 100 at Philmonts trading
  posts. If major items such as jackets are
  desired, more money will be needed.
• Backcountry (20, small bills)
• Shotgun shooting additional shots
• Fishing license 1.50 (youth), 9-40 (adult)
• Snacks (healthy)
• Fuel
• Trip to Cimarron any meals there

Adults need to take Drivers license or other
photo Id with them to the backcountry to be able
to purchase fishing license!
Root Beer in the Cantinas!!!
25.00-30.00
15.00-20.00
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Outstanding Paperwork

• Paperwork was due April 15.
• Scan e-mail to sid_c_at_swbell.net (preferable)
• If you must send hardcopy UPS or US Mail
  to Sid Covington, LOGISTICS 47 Caballo
  Rd Cimarron, NM 87714
• Paperwork MUST be complete or your crew cant go.

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Paperwork Checklist for Crews
Document Source Use at Philmont Contingent Advisor
Philmont Crew Roster Multipart form received in March, 2010 with the TREKS-2010 Itinerary book.Not needed if Emergency Contact List fully completed. Turn in original Day 1 Registration check-in. Copy
CPR First Aid Certification cards. From organization teaching the courses. They must be valid though the end of the trek. Show originals Day 1 Registration check-in Copy
Philmont Talent Release form. Received in March, 2010 with the TREKS-2010 Itinerary book. Also available on the contingent website. Turn in original Day 1 Registration check-in. Will not get back. Copy
Emergency Contact List Contingent website Not used by Philmont - provides the Contingent Advisor with emergency contact information. Original or Copy
Philmont Health and Medical Record form. Distributed in Fall, 2009 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2010 FORM - NO COPIES ARE PERMITTED. Do not separate the pages before going to Philmont. Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12. Copy (pages 4, 5, 6 only)
Medical Insurance Card Make copy, staple to Health Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health Medical Record form. Turn in with Health Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12. Copy
You keep the originals! Sid needs copies
only. Take your paperwork to Philmont with you
in your Crew Advisor Binder.
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Crew Advisor Responsibility

• All participants (youth and adult) must be
  registered members of the Boy Scouts of America.
• All adults (18 or older) with primary
  registration in a Boy Scout troop or team
  and
• All adults (21 or older) with primary
  registration in a Venturing Crew must
  be
• Registered as adult leaders
• Current (3 years) in Youth Protection

This is your responsibility! Nobody will ask to
see the cards. Youth Protection can be taken
on-line via Council website.
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Contact Information

• Parent/Family Information Letter
• Each advisor should make copies for crewmembers
  families
• Discusses Uniform while traveling/base camp
• Includes telephone numbers for emergencies
• Complete Travel information
• Information about money, packing, and manners
• Phone numbers
• Sid Covington
• Cell [phone]
• Philmont [phone] x1231 Logistics
• Eagle Nest, New Mexico [phone]
• Philmont Switchboard [phone]

This information is on the Contingent website and
in your Crew Advisor binder.
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Duty Roster

• Prepare duty roster before leaving for Philmont.
• Make copies for all participants (laminate).
• Website has tool (Excel) Philmont version.
• Crew Decisions
• All participantsshare work equally?
• Tentmates
• Skill level
• Crew Leader?
• Adults?

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Duffle Bags/Council Strips

• Duffle Bags (count your bags tonight)
• Have a few bags for sale, 25.00 each
• Patches
• Have CSPs for sale
• Have Contingent patches for sale
• Bring backpack duffle bag ONLY! Dont bring
  anything else on bus! Everything must fit into
  duffle bag while on trail. Duffle bag will be
  stored in locker while on trail.

CSPs 5.00 each for participants 30.00
each for others Logo patches 5.00 each for
participants 10.00 each for others
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Maps one topo map set per person
Crew Unit Advisor Itinerary South Country North Country Valle Vidal
627-B-01 Troop 4 Torrance Abell 19   12 12
627-B-02 Troop 9 Vince Salas 25 12    
627-B-03 Troop 17 Mike Shea 13 12    
627-B-04 Troop 155 John Robertson 27   12 12
627-B-05 Troop 164 Eric VanGorkom 4 12    
627-B-06 Troop 164 Matt Frangenberg 5 12    
627-B-07 Troop 201 Brent Jensen 3 12 12  
627-B-08 Troop 201 Pete Isburgh 3 12 12  
627-B-09 Troop 256 Bill Chambers 14 12    
627-B-10 Troop 365 Randy Waclawczyk 24 12 12 12
627-B-11 Troop 413 Curtis Genz 11 12    
627-B-12 Troop 421 Scott Graessle 22 12    
627-B-13 Troop 513 Mano Bashyam 22 12    
627-B-14 Troop 143 Frank Smith 27   12 12
627-B-15 Troop 27 John Thompson 19   12 12
627-B-16 Contingent Steve Welch 8 12 12  
Advisors bring the Overall ( Valle Vidal)
map with you to Day 1 Logistics Trip Planning! Do
not mark up your maps before coming to Philmont!
4 Sets of Known Sister Crews
Only need to take two or three sets of maps on
the trail with you!
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Questions?
It will be 500 in the morning before you know it!
Ill see you at Philmont! Sid
Philmont! Here we come!