YEAR 1

1
SEAPORT e 25 May 2005
2
What is SeaPort-e?

• The Virtual SYSCOMs Enterprise solution to
  acquire professional, engineering, and support
  services
• Multiple Award Contract (MAC) vehicles awarded to
  150 prime contractors, each competing for
  individual task orders
• Nationwide contracts, in which requirements are
  competed in one of seven geographic zones based
  upon principal place of performance
• Scope of work includes all service requirements
  of the Navy
• Including Award Terms, the period of performance
  of the MAC is 15 years
• On-line SeaPort Portal enables electronic
  requirement determination, solicitation, source
  selection, and task order administration,
  anywhere in world

3
SeaPort History

• SeaPort Original
• NAVSEA Headquarter Focused (4 Functional Service
  Areas)
• Three Program Components
• 21 Multiple Award IDIQ contracts awarded on 02
  April 2001
• Automated procurement system (Buy Site and
  Sell Site)
• SeaPort web site (informational repository
  procurement system entry point)
• No Small Business Set-aside opportunity (7 of 21
  firms were Small Businesses)
• Small Business Subcontracting Goal 35 (of
  subcontracted dollars)
• Cross-pollination of improved NAVSEA HQ practices
  and approaches

4
SeaPort History

• SeaPort-e
• NAVSEA Field Activity Focused (21 Functional
  Service Areas)
• Three Program Components
• 151 Multiple Award IDIQ contracts awarded within
  7 geographic zones on 05 April 2004
• Automated Procurement System (Buy Site and
  Sell Site)
• SeaPort Web Site (informational repository
  procurement entry point)
• Small Business Set-aside Opportunity (103 of 150
  firms are Small Businesses)
• Small Business Subcontracting Goal 20 (of
  obligated dollars)
• Cross-pollination of improved NAVSEA-wide
  practices and approaches

5
Current Situation

• Seaport e consists of 150 MAC primes in 7
  geographic zones
• Ordering activities with NAVSEA issued warrants
  place Task Orders against MACs
• Statement of work encompasses a broad range of
  engineering services subdivided into 21 areas
  aligned with NAVSEA Warfare Center product areas
• Place of performance indicates in which zone
  work is competed
• Web portal automates and streamlines process to
  generate requirements, compete and award Task
  Orders and monitor performance across NAVSEA
  enterprise

6
Zones

• Northeast Zone
• National Capital Zone
• Mid-Atlantic Zone
• Gulf Coast Zone
• Midwest Zone
• Southwest Zone
• Northwest Zone

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Current Contract Characteristics

• Five year base and two five year Award Terms -
  Total of 15 year period of performance.
• Task Orders that involve Service Contract Act
  provisions must limit that effort to five years.
• Limits on pass-through, fees and annual
  escalation. Guaranteed savings clause.
• Rolling Admissions clause to add primes.
• Minimum guarantee at MAC Level, not by Zone.
• Cost and Fixed Price Task Orders permitted.
• No Time and Material Task Orders allowed.

8
Current Spend

• 150 primes, 68 are Small Businesses
• 177 Task Orders Awarded as of 24 May 2005
• 62 of 150 primes have been awarded TOs
• Total Potential Value 1.5B, 380M Obligated
• 140 TOs (2.1B) queued, Avg cycle time 60 days

9
Rolling Admissions

• The Virtual SYSCOM, USMC, SSP, NAVFAC and MSC
  will be included as new ordering offices after
  Rolling Admissions competition
• Contract contains a provision to allow new
  contractors to become Primes through the issuance
  of a new solicitation, substantially the same as
  the original
• Use by the Virtual SYSCOM will be mandatory for
  Engineering, Program Management, and Financial
  services, and encouraged for other areas

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Rolling Admissions
Rolling Admissions solicitation marketed and
issued to industry. Opportunity is to be added
as a prime to the Seaport e Contract. Current
Seaport e primes offered the opportunity to
expand into additional zones. NSWC Dahlgren is
the Contracting Office responsible for Rolling
Admissions and MAC administration. Ordering
offices of Virtual SYSCOM activities will be
responsible for the competition of their own
requirements via Task Orders. Contractors may be
awarded contracts providing them the ability to
compete for Task Orders in a single or multiple
Zones. 515 proposals received in response to
Rolling Admissions solicitation. 2900 Team
Members (first tier subs) included in proposal
mix. Evaluations in progress. Award target date
31 May. Current prime contracts to be modified
same day.
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Evolution of SeaPort
SeaPort Enhanced 24 Ordering Offices 151
Contracts April 2004
SeaPort Original 21 Contracts April 2001
SeaPort Enhanced - VS Expansion 50 Ordering
Offices 600 Contracts June 2005
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NAVSUP Activities by Zone

• Northeast Zone
• FISC Norfolk Det Philadelphia
• National Capital Zone
• FISC Norfolk Det Washington
• Mid-Atlantic Zone
• FISC Norfolk

• Gulf Coast Zone
• FISC Jacksonville
• Southwest Zone
• FISC San Diego
• FISC Pearl Harbor
• Northwest Zone
• FISC Puget Sound

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NAVAIR Activities by Zone

• Northeast Zone
• Lakehurst
• National Capital Zone
• NAVAIR HQ
• Patuxent River
• Mid-Atlantic Zone
• Cherry Point

• Gulf Coast Zone
• Jacksonville
• Orlando
• Southwest Zone
• China Lake
• North Island
• Point Mugu

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NAVSEA Activities by Zone

• Zone Four Gulf Coast
• NSWC Panama City
• Zone Five Midwest
• NSWC Crane
• Zone Six Southwest
• NSWC Port Hueneme
• NSWC Corona
• Zone Seven Northwest
• NUWC Keyport

• Zone One Northeast
• NUWC Newport
• NSWC SSES Philadelphia
• Zone Two National Capital
• NSWC Carderock
• NSWC Dahlgren
• NSWC Indian Head
• NAVSEA HQ
• Zone Three Mid-Atlantic
• NSWC Dam Neck

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SPAWAR Activities by Zone

• 1-Northeast Zone SPAWAR System Center Det
  Philadelphia
• 2-National Capitol Zone SPAWAR Space Field
  Activity
• 3-Mid-Atlantic Zone SPAWAR System Center
  Charleston SPAWAR System Center  Norfolk Office
  
• 4-Gulf Coast Zone SPAWAR System Center
  Charleston - Pensacola Office SPAWAR
  Information Technology Center
• 6-Southwest Zone SPAWAR System Command SPAWAR
  System Center San Diego SPAWAR Systems Activity
  Pacific

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SSP Activities by Zone

• 2 - National Capitol Zone SSP Headquarters
• 4 - Gulf Coast Zone Strategic Weapons Facility,
  Atlantic
• 7 - Northwest
• Strategic Weapons Facility, Pacific

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SeaPort Portal

• Developed in 2001 for SeaPort and enhanced in
  2004 for SeaPort-e
• Fully integrated, secure, on-line, e-commerce
  tool
• Available from any internet enabled computer in
  the world - fully NMCI compliant
• Developed and managed by Aquilent
• Complete process requirements determination
  through close-out
• All Contractors listed and searchable at
  http//www.seaport.navy.mil/main/home/seaport-e_pa
  rtners.html for teaming. Webpage provides links
  to Contractors web sites (contractor web site is
  a MAC award requirement).

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Portal Visits
Total Monthly Portal Visits Government and
Industry
(as of 1/26/2005)
Integration of NAVSEA and Industry Portals
Contract Award
Registered Users Government 1,217, Industry
1,117)
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SeaPort-e and Small Business

• Zone based strategy encourages small business
  participation at prime level
• 68 of current MAC Prime contractors are Small
  Businesses (103 of 151)
• SeaPort-e contracts support small business
  set-asides
• Expressed small business goals
• 33 of obligated dollars will be awarded to small
  business primes
• 20 of obligated dollars to large businesses will
  be subcontracted to small businesses
• Small Business Subcontracting opportunities on
  non-set asides continue to be promoted
• Use of technical evaluation sub-factor
• Encouraged expansion of large business prime
  teams to include additional small business team
  members

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Small Business Participation

• Small Business Size Standard
• NAICS Code 541330
• Small Business Size Std 23 Million in average
  annual sales over the past three years.
• Task Order Set-Asides
• Potential for additional set aside categories,
  including HUBZONE, 8A and SDVOSB dependent on
  participation by enough primes in these
  categories in the geographic zones to make this
  possible
• Small Business need only demonstrate that they
  satisfy one of the requirement areas of the SOW
  to qualify technically.

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Subcontracting, Large Business Only

• At least 20 of the total dollars obligated
  under the contract (not per Task Order) must be
  subcontracted to Small Businesses. The following
  specific minimum requirements must be met
• 5 of dollars obligated (not per Task Order) to
  Small Disadvantaged Business
• 5 of dollars obligated (not per Task Order) to
  Women-Owned Small Business
• 3 of dollars obligated (not per Task Order) to
  Hub-Zones
• 1.5 of dollars obligated (not per Task Order)
  to Service Disabled Veteran Owned Small
  Business

22
Task Order Procedures

• After Award of the multiple Award Contracts,
  Task Orders will be competed by Virtual SYSCOM
  ordering activities to meet various
  Project/Program requirements.
• Review by the Local Site Deputy for Small
  Business to determine if the Task should be
  directly set aside, potentially set aside
• (cascading), or be fully and openly competed.
• Requirements personnel choose most appropriate
  selection criteria.
• Task Orders scaled to meet requirements and can
  be for a base and option periods.
• The Government has no obligation to issue any
  orders except the minimum obligation which is
  currently 10,000, and 2,501 for Rolling
  Admission awardees.

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Average Procurement Size
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SeaPort-e Example

• Requirement Professional Support Services for
  the NAVSEA Chief of Information Office (Estimated
  Value 139.1 M)
• Statement of work contained 5 Task Areas
• Task 1 Enterprise Planning
• Task 2 HQ NMCI/Legacy Operations
• Task 3 Enterprise Program Management
• Task 4 Information Assurance and Security
• Task 5 Enterprise NMCI Operations
• Decision made to Set-Aside each Task Area
• Evaluations conducted Tasks 1, 2, 4, and 5
  awarded to Small Business concerns - Total Award
  Value 128,735,368

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SeaPort-e Example (cont.)

• Each small business offeror under Task Area 3
  received an unacceptable technical rating
• Task 3 reviewed to identify segment of
  requirement beyond small business technical
  capability
• Task 3 split into Set-Aside and Non Set-Aside
  components
• Result Maximized small business participation at
  each node of the procurement process 2 awards
  to small business concerns with one award pending
• Good News Story for use in encouraging
  set-asides on future high dollar value
  requirements

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SeaPort-e Results

• Task Order Awards to Small Business Primes
• Actions 65 of 159 (41)
• Total Potential Value 418M of 1.26B (33)
• Total Obligations 47.2M of 167M (28) Goal
  33
• Subcontracting Status (of obligated dollars)
• CATEGORY
  GOAL
  RESULT
• Small Business Concerns
  20
  21
• Small Disadvantaged Business Concerns
  5
  1
• Women-Owned Small Business Concerns
  5
  3
• HUBZone Small Business Concerns
  3
  .3
• Veteran-Owned Small Business Concern
  1
  1
• Service-Disabled Veteran-Owned Small Business
  Concerns N/A
  .3
• Bottom Line
• Of the 167M obligated to date under SeaPort-e
  Task Orders, 72.8M has been awarded to Small
  Business Concerns at the Prime and 1st tier
  subcontract level 43.6 of total dollar
  obligations
  
  
  
  

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Other Program Benefits

• Streamlined Acquisition Process
• Synopsis not required
• Formal Source Selection Plan not required
• Library of Solicitation samples available within
  portal
• Relevant past performance information available
  within portal
• Limited protest liability under FAR Part 16
• Quick and efficient posting of solicitations to
  SeaPort Sell Site
• SeaPort procurement system supports on-line
  evaluations via Internet
• Streamlined approach for debriefing unsuccessful
  offerors
• CHINFO not required
• Acquisition Cycle time reduced from 8-12 months
  to 60 working days
• Service Quality
• Competition discourages complacency
• Leveraged buying power magnifies importance of
  quality past performance history

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Other Program Benefits

• Cost Savings
• SECNAV Efficiency and Effectiveness Study of
  March 2003 estimated cost savings through SeaPort
  at 7 - 10
• Primary Avenues
• Valid vice Illusionary Competition
• Elimination of prior Fee for Service Tax (GSA
  2 to 5)
• Rate Cap concessions derived through market
  leverage
• CPPB opportunity to influence cost performance
  via Award Fee Tool

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Other Program Benefits

• Service Contract Management
• Common acquisition processes and policy across
  the Navy
• Leveraged buying power
• Rolling Admissions provisions allow for
  opportunity for renewal
• Centralized program administration, decentralized
  execution
• Strong small business participation
• Ability to easily set competitions aside for
  small businesses
• Electronic review of requirements by Small
  Business Specialists
• Electronic, real time reporting and Business
  Intelligence

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Seaport e post Rolling Admissions

• Increased small business
• Increased set-aside possibilities
• Old primes vs new primes and old CLINs
• gt50 of new primes no DCAA audit of accounting
  system
• New Ordering Offices

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www.seaport.navy.mil
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