The Post Office Module

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• The Post Office Module

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Manhattans Post Office Module is a private
e-mail system open only to members of
your virtual classroom.
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As always, a red star on a modules button means
theres one or more unread messages inside.
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Click!
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When you first enter the Post Office, you are
placed in your Inbox. Your Inbox holds messages
others have sent to you.
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Red Stars mark unread Messages.
Paperclips mark messages with attached files.
Click on the ? for info on the Message.
If you sent the message, click on ? to see when
it was opened by the recipient(s).
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The subject of the message.
The sender.
When it was sent.
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The Attic is a place to put the messages you no
longer want to see on a daily basis.
Well visit the Attic later.
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The Outbox holds the messages you have sent to
others.
Well take a closer look at the Outbox later.
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This button lets you create a new message. Well
do that later, too.
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Messages are sortedfrom oldest to newest
Notice that your messages are listed in the
order in which they were received.This is the
default setting in the Post Office.
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You can click here to change the order to Newest
First.
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Throughout Manhattan, the Gather command
lets you read more than one message at a time.
Lets view all of the Post Office messages sent
to you by the teacher, Steve Narmontas...
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Click!
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Click!
The dropdown list shows everyone in the class.
Other choices include Unread and All
messages Select the teacher, Steve Narmontas,
from the list.
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Click!
Once you select a name, click the Gather button.
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All of the messages sent to you by Steve
Narmontas are gathered on the same page.
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Click!
Lets go back to the Inbox. Remember the Blue
Arrows always mean Go Back.
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Notice that the messages from Steven Narmontas no
longer have red stars next to them.
Thats because we just opened all of them with
the Gather command!
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Click!
Lets read the third message. Its from Andrew
Broadwater.
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Here is the contentsof the message.
The message has a list of command buttons at the
top. We wont go over each one in detail here...
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Click!
but lets reply to Andrews message.
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When using Reply, the new message
automatically gets addressed to the proper
person...
and the original message is included
and quoted with gt symbols.
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Type your reply here. You are also free to
delete any part of theoriginal message if you
wish.
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Click!
Click the Send Message when youre finished.
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Your reply is sentand you are returned to the
message to which you were replying.
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Click!
Lets go back to the list of messages in the
Inbox.
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Click!
The Outbox contains messages you have sent to
others. Lets take a look.
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Now were in the Outbox. The Outbox contains all
of the Post Office messages you have sent to
others.
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Remember you sent all of these messages. This
column is used to show towhom you sent messages.
Notice that the firstmessage is addressedto
multiple recipientswhile the second message is
addressedto only one.
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Blue Stars are used to mark messages that have
yet to be opened by one or more of the recipients.
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When Andrew Broadwater reads this message...
this Blue Star will be cleared.
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This message was sent to three people. Only
when all three recipients haveopened the message
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will the Blue Star will be cleared.
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Click!
You can also click on the ? symbol to find
out when someone has opened a message you sent.
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Click
Lets return to theOutbox listing.
When Andrew Broadwater opens this message, youll
see the date and time here.
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In the Outbox, the Gather command works with
messages you have sent to others.
You can, for example, gather all of the Post
Office messages you sent to your teacher.
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Click!
Lets go back to the Inbox.
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Manhattans Post Office is designed to give
online learners complete confidence that
their messages get through...
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Youve already learned that throughout all of
Manhattans modules, if you sent the message,
you can find out when others have read it.
Manhattan messages dont really go anywhere.
Rather than being transferred from your
computer to the recipients computer across the
vast Internet, all Manhattan messages are stored
on a single computer - the Manhattan server.
If YOU can see a Post Office message in your
Outbox, then the person it was sent to can see
it in their Inbox. Period.
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The words I never got your message,that
applied so often to ordinary Internet
e-mail,simply have no meaning in Manhattan.
Youll also never hear the words I must
have accidentally deleted your message.
Thats because you cant delete a Manhattan
message!
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While you cannot delete a Manhattan messages,
you can keep your Inbox neat by storing them in
the Attic.
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Click!
To store a message in the Attic, you have to
first open it.
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Click!
Next, click on the Store in Attic button.
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Click!
Manhattan stores that message in the Attic, and
brings up the next one in your Inbox.
Lets go back to the Inbox.
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The message we just stored in the Attic is now
gone from the Inbox.
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Click!
You can always enter the Inbox Attic to work with
the messages you stored there.
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The Inbox Attic is simply a place to
store messages you no longer wish to keep in
your Inbox.
Messages stored in the Attic can be read,
printed, or replied to just like any other
message.
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Click!
Clicking the Leave Attic button will return you
to the Inbox.
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Manhattans Post Office actually has four
separate areas...
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The Inbox Contains messages others have sent
to you.
The Inbox Attic A place to store received
messages when youre finished with them.
Store in Attic command
The Outbox Contains messages you have sent to
others.
The Outbox Attic A place where your outgoing
messages are stored.
Store in Attic command
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Click!
To send a new message, click on any New Memo
button you find while you are in the Post Office.
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You address a Post Office message by selecting
one or more names from a list.
There are two identical lists of names...
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The CC list is for other people that youd
like to keep informed about your message.
The To list is used to select the
primary recipients of the message.
CC stands for Carbon Copy. It is redundant and
if its confusing, then just avoid using it!
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These lists contain the names of everybody in
your class.
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Click!
To send a message to one person, click on their
name.
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ltCtrlgt Click!
To select more than one person, hold down
the Control (Ctrl) key as you click.
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ltCtrlgt Click!
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On second thought, maybe I wont send this to Amy
Gary...
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ltCtrlgt Click!
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You can select a range of names by holding down
the ltShiftgt key as you click with the mouse.
For example, to send a message to everyone in the
class...
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Click!
Click on the first name in the list...
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ltShiftgt Click!
and hold down the ltShiftgt keyas you click on
the last name in the list.
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After selecting the recipients, type the subject
of your message here.The Subject field is
required. It must contain some text.
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Type the actual message in this text box. This is
optional since you may attach files instead.
You can type as much as you want.The text box
will automaticallyscroll for you.
Be careful! If you spend more than 4 hours
typing on this screen, youll get logged out!
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Web addresses (URLs) typed into a message
become live hyperlinks that people can click.
Be sure to include the http// part...
This will direct theirbrowser window to
thespecified web siteand away from the
classroom!The best method is to right click
on the linkand choose to open the web sitein a
new browser window. This method will
preserveyour classroom window.
and leave spaces before and after the address.
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You can attach up to 20 files to any Manhattan
message.
The attachment area is at the bottom, and may be
out of sight on your computer.
You may need touse your web browsers scroll
bars to move down.
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This checkbox and the fine print next to it are
for an advanced Manhattan feature.
We wont cover it in this tutorial. For
normal file attachments, just leave the box
unchecked!
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To attach a file to a Manhattan message, click
on any one of the 20 Browse buttons.
Click!
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This brings up a standard Windows Choose
file dialog box. Use it to find and select
the file you wish to attach, then click Open.
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Youll be brought back to the compose
message screen, with the full path to your file
entered next to the Browse button.
You can repeat the process to attach up to 20
files to any message.
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When youre ready to send the message, click on
the Send Message button.
Actually, there are two Send Message
buttons. One is here, at the bottom...
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Click!
the other Send Message button is here, at the
top, next to the Subject text box.
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When the upload is completeyou are automatically
returnedto your Inbox listing.This indicates
that the processwas successful.
Remember, youll always find a copy of messages
you sent to others in your Outbox. You can also
go there to see when they are actually opened.
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The amount of time it takes to send the message
after you click the Send Message button depends
on a lot of things...
the size of the files attached, for for example,
which for Microsoft products can be very large...
and the speed of your Internet connection,
which is always slower for UPLOADS (which is what
you are doing when you send a message) than it is
for DOWNLOADS (which is what you usually do).
Dont use your back buttons. Be patient and
waituntil you are returned tothe Inbox
listing. It always works!
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Click here to exit the Post Officeand return to
the Main Menu.
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Click here to exit the your classroom.
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Weve covered a lot of material in this tour of
the Post Office.
The good news is that most of what youve
learned here you can apply elsewhere in Manhattan.
Sending a message, for example, is pretty much
the same everywhere in Manhattan.
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Remember
The Post Office is a private e-mail system open
only to people in your class.
Post Office messages cannot be deleted, but
they can be stored in the Attic.
To find out if someone read your message, find
it in the Outbox, and click on the ? symbol.
If you can read the message, then it was sent!
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End of Post Office Tutorial