Bay Area Convention Committee BACC Presents

1
Bay Area Convention Committee (BACC) Presents
Y JAin? To See, To Know, To Realize
2004 YJA ConventionJuly 1-4, 2004 Y JAin? To
See, To Know, To Realize
JCNC BoD Presentation
2
the last 4 months
Y JAin? To See, To Know, To Realize
Sign contract with Santa Clara Westin July 30th,
2003
YJA visits Bay Area for site visit and fine
tuning of Convention details June 6-8th, 2003
First BACC meeting held with 23 volunteers
First BACC Volunteer Meeting held recruited 80
people July 13th, 2003
Bid Application Due Date May 18th, 2003
June 2003
July 2003
August 2003
April 2003
May 2003
Verbal agreement with Santa Clara Westin July
14th, 2003
All Research Complete by April 20th, 2003
Notified BACC will host Convention June 1st, 2003
First PR opportunity for 2004 YJA Convention
JAINA Convention
Timeline
3
Convention Overview
Y JAin? To See, To Know, To Realize

• Theme Focused Track System
• High Profile Speakers including Scholars, College
  Professors, and Richard Gere
• Technological Representation of Silicon Valley
• Nighttime Activities including Garba/Raas and
  Hawaiian Luau

• Outdoor Activities including Yoga, Bhangra, and
  Aerobics
• Indian Mela on opening night
• Jain2Jain (J2J) specially tailored to attract the
  21 crowd
• 10th Anniversary Celebration of YJA

Overview
4
Santa Clara Westin Hotel
Y JAin? To See, To Know, To Realize
Facilities

• 14 floors, 505 rooms (262 doubles), 8 suites

• 26 meeting rooms, 37,357 sq. ft. total flexible
  meeting space

• The 22,784 sq. ft. Grand Ballroom, divisible into
  8 sections, hosts up to 1,400 for banquets

• Extremely large lounge area capable of seating
  900 people

• Two enclosed, but outdoor courtyards

• Hotel chefs are accustomed to cooking
  vegetarian/vegan, Indian meals because of Indian
  conventions held there before

Site Basics
5
Santa Clara Westin Hotel
Y JAin? To See, To Know, To Realize
Agreements In Place

• Purchase 400 rooms to retain exclusivity of hotel
  (with exception to preferred guests)

• All meeting rooms (including Grand Ballroom) will
  be reserved for us for all 4 days

• Hotel will provide and serve 3 breakfasts, 2
  lunches, and 2 dinners (we will outsource an
  Indian dinner). Have arranged so we can bring in
  our own snacks.

• Because Starwood Preferred Guests have the right
  to reserve rooms, alcohol will not be removed
  from the premises

Site Agreements
6
Santa Clara Westin Hotel
Y JAin? To See, To Know, To Realize
Agreements In Place (cont.)

• Front and left side parking lots will be reserved
  for the use of YJA and we are attempting to get
  the top floor of parking garage for outdoor
  activities

• We will be able to outsource A/V equipment at no
  charge

• Two meeting rooms will be reserved a week before
  convention for storage purposes and 25 boxes can
  be shipped to hotel at no cost

• Payment schedule is as follows10 April, 30
  June, 60 post-conv.

Site Agreements
7
Site Costs
Y JAin? To See, To Know, To Realize
Financials
8
Fundraising Goals
Y JAin? To See, To Know, To Realize
Fundraising Allocation
Amount Expected
JCNC Community
56,000
Individual Donors (excl. JCNC)
16,000
Corporate Sponsorships
15,000
Nationwide Jain Centers
13,000
Total
100,000
Financials
9
2004 YJA Convention Budget
Y JAin? To See, To Know, To Realize
Financials
10
BACC Organizational Chart
Y JAin? To See, To Know, To Realize
Our Team
11
Thank You!
Y JAin? To See, To Know, To Realize
Jai Jinendra
QA