ALASBO PCard Program

1
ALASBO P-Card Program

• Welcome to BMO Spend Payment Solutions

2
Getting Started

• To get started, log onto our website at
  www.illinois-pcard.com. Print out the materials
  provided under Getting Started.
• Upon review of the documents and board approval,
  please send back signed copies of
• Board Resolution
• Tax Exempt Letter
• Application to Participate
• BMO ePurchasing Solutions Contract
• Last 3 years of Financial Audits
• Send these to Holly Wallace, Secretary for
  Special Services, IASBO
• Illinois ASBO, p-Card Applicationc/o Holly
  WallaceNIU, IA-103108 Carroll Avenue
• DeKalb, IL 60115-2829
• This packet constitutes your school districts
  application to participate
• When the Application is received by IASBO, the
  School Districts Program Administrator will
  receive and email from Holly Wallace with
  confirmation of receipt, as well as expected turn
  around times.

3
Getting Started Contd

• Once the completed packet is sent to the bank,
  the application will be processed on a first
  come, first served basis. It takes about
  approximately three to four weeks UPON RECEIPT of
  the packet by the Bank to complete a full credit
  review for the district.
• Once the credit review is complete, the banks
  implementation manager will contact the district
  by email to set up a time for a conference call
  to review the Purchasing Card Handbook, and
  discuss next steps.
• Once all set up forms have been properly
  completed and sent back to the Implementation
  Manager, the cards are ordered and should arrive
  to the district in approximately 3-4 weeks. Also
  at this time, access to details Online will be
  created, and access to be provided at
  approximately the same time of the receipt of
  cards.
• Total cumulative time upon receipt of packet by
  bank8 weeks.

4
Contact Information

• 1. Application Process
• IASBO
• Holly Wallace
• Secretary for Special Services
• Phone [phone]
• Email hwallace_at_niu.edu

• 2. Implementation Process
• BMO/Harris Spend and Payment Solutions
• Ana King
• Implementation Manager
• Phone [phone]
• Email ana.king_at_bmo.com

3. Post Implementation Support BMO/Harris Spend
and Payment Solutions Corporate Client
Services Phone [phone] Email
ebsclientservices_at_bmo.com
Implementation Manager contact information are
subject to change. For existing programs only.
5
BMO details Online
6
The Pillars of details Online
Program Management
Financial Reconciliation
Reporting Extracts
Administration
7
Program Management

• details Online enables you to
• Request new accounts
• Set up and change credit limits
• Modify account profile details
• Change reporting structure
• Track change history
• At your fingertips!

8
Program Management Contd
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Financial Reconciliation

• details Online enables you to
• View statements online
• Quickly locate transactions
• Set up a tiered approval process
• Split transaction costs
• Assign or modify GL value to a transaction
• At your fingertips!

10
Financial Reconciliation Contd
11
Reporting Extracts

• details Online enables you to
• Access over 75 standard reports
• Extract and download report content
• Conveniently schedule reports to run when you
  want
• Customize your own report
• At your fingertips!

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Reporting Extracts Contd
13
Administration

• details Online enables you to
• Manage your General Ledger information online
• Manage user access through assigning different
  user roles
• Communicate with users by broadcasting news
  system-wide
• At your fingertips!

14
Administration Contd
15
Questions