... implementation of an integrated system of monitoringev

1
4th Africities SummitNairobi, KenyaSeptember
20, 2006
Special Session on Localising Responses to
HIV/AIDS Achievements and Constraints
The municipal levels role in the implement
ation of an integrated system of
monitoring/evaluation of Burkina Faso
A Presentation by Amidou KABORE, National
Coordinator Burkina Faso
2
Burkina Faso
274 200 km² 12,7m Population 52 Women GNP 268
USD HIV Prevalence 2,3 9.950 ARVT (March 2006
)
3
Introduction

• Monitoring/evaluation at the local level is
  placed under the responsibility of the Municipal
  Committee on AIDS (CCLS)
  
• The CCLS is the municipal coordinating entity for
  HIV/AIDS and STDs activities.
  
• The municipality acts under the responsibility
  and coordination of the provincial level, which
  is accountable at the regional level, in terms of
  transmission of information.

4
Who engages in the monitoring/evaluation at the
decentralized level?

• Provincial Committees on AIDS (CPLS)
• Municipal Committees on AIDS (CCLS)
• Community structures of coordination at the
  provincial, departmental and municipal levels
  
• Local NGOs 
• Project and Programme workers in the provinces.

5
Why a monitoring/evaluation system at the
decentralized level?

• To plan and coordinate the implementation of
  activities on HIV/AIDS and STDs at the
  decentralized level
  
• To see that planning and execution conforms to
  the plans of action and the micro-projects on
  HIV/AIDS and STDs.
  
• To disseminate and apply national strategies on
  HIV/AIDS at the provincial level.
  
• To guarantee the transmission of information to
  the central level
  
• To ensure the monitoring of the local actors.

6
What are the tools for monitoring/evaluation at
the local level?

• The development framework of provincial action
  plans for the activities of coordination and the
  provincial multi-sector plan
  
• Quarterly reports of coordination
• Development frameworks of periodic reports and
  balance sheets
  
• Computerized databases
• Synthesized records of the data collected at the
  local level
  
• Financial conventions, protocols and contracts
• Supervising missions
• Consultation and planning meetings

7
How to obtain the information sought by the
monitoring/evaluation?

• The provincial report is prepared based on
  activity reports from the CCLS, and the
  implementation reports of the micro-projects on
  HIV/AIDS and STDs, of the CVLS, CSCLS, local
  associations and OBC, as well as some NGOs,
  outposted units of ministries and companies,
  projects and programmes, etc.
• The CVLS, CSCLS and project and programme
  implementation units transmit the quarterly and
  monthly reports to the CCLS and the
  implementation and coordination entity of
  projects and programmes.

8
How is the collected information used?

• The obtained information must serve the following
  purposes
  
• Improvement of the performance of projects and
  programmes
  
• Improvement of the management, planning and
  monitoring
  
• Identification of the specific needs (technical
  support or training) or fields of research
  
• Advocacy
• Social mobilization
• Mobilization of funds
• Decision-making

9
The channels for the dissemination of information 

• Annual sessions of the CNLS-IST
• News bulletins of the various entities involved
  in HIV/AIDS and STDs
  
• Consultations
• Supervision missions
• Assessment and programming workshops
• The press and media
• Advocacy meetings
• Consultation of the technical and financial
  partners
  
• National, regional and sectoral fora.

10
Collaboration between actors Circuit of
Monitoring/Evaluation
11
Challenges of implementing the monitoring/evaluati
on system at the local level

• The lack of training/information on the role of
  the local level in the implementation system
  
• The insufficiency of the implementation of a
  multi-sectoral and decentralized approach on
  HIV/AIDS and STDs, resulting in a light
  disengagement of the local authorities in the
  actions carried out.
• The lack of availability at the local level of
  accurate and up to date information on the trends
  of the epidemic, needed to achieve better
  planning.

12
Challenges, continued

• The weak level of development of the channels of
  transmitting information (computer, telephone,
  transport) slows the dissemination of
  information by or for the local level,
• The illiteracy of the actors at the local level
  and the absence of tools to translate local
  languages, prevent them to take into account the
  development and the implementation of
  monitoring/evaluation tools, adapted to the local
  realities.

13
Role of the local leader in monitoring/evaluation

• Monitoring/evaluation constitutes the third
  principle of the Three Ones and thus engages
  both central decentralized authorities, both
  national and local levels.
• One national system of monitoring/evaluation
  implies that at the local level there is also
  one local system of monitoring/evaluation,
  reflecting the national level aspirations and
  concerns.

14
The role of the local leader in the
monitoring/evaluation

• In the imagine of the national level, the local
  leader has to engage and take ownership of
  challenges of HIV/AIDS in his/her locality.
  
• While engaging, the leader involves the
  community, the civil society and other actors in
  a participatory process on the local response to
  HIV/AIDS.
• Good planning, thus participatory, based on
  clearly identified local realities, guaranteeing
  good implementation and coherence at the local
  level on one system of monitoring/evaluation.

15
The role of the local leader in the
monitoring/evaluation

• Must fully play the role of regulator between the
  local needs and the strategies defined on a
  national scale
  
• This is why the collaboration and dialogue should
  be highlighted in order to capture accurate
  information for the monitoring/evaluation and
  develop local, national and global indicators on
  HIV/AIDS and STDs.
• Also, the national level should be able to
  delegate greater responsibility to
  monitoring/evaluation to the local level.

16
The role of the local lead in the
monitoring/evaluation (final)

• The mobilisation of sufficient resources are
  linked to a good monitoring/evaluation system,
  providing clear indicators on real progress, the
  monitoring/evaluation at the local level becomes
  a requirement for a greater decentralization of
  resources designated to fight HIV/AIDS and STDs.

17
Conclusion

• The experience of confronting HIV/AIDS and STDs
  over the last few years shows that
  monitoring/evaluation is an area not sufficiently
  taken into account
• However, it determines in large part the success
  of our programmes
  
• This is why one of the Three Principles
  retained at the global level on HIV/AIDS and STDs
  is one national system of monitoring/evaluation
  
• The implementation of this principle at the local
  level requires the engagement and the
  contribution of local leaders, alongside all
  other actors.