Prospect Report and Presentation

1
Prospect Report and Presentation
Used in CEVE 322

• Engineering Economics and Project Management

2
Prospect Presentation Situation

• Standard situation a regular meeting to
  determine what investment proposals (prospects)
  to approve
• Committee hears these routinely
• Communication involved written prospect report
  to committee, handout, PPT, and presentation
• Person who prepared the prospect report
  distributes the handout, gives the presentation,
  answers questions, provides additional details

3
Similarities in Structure

• Report, presentation, and handout structured in
  the same way
• Summary
• Discussion
• Decision process drives what is presented
• Front matter of headings conveys situational
  information

4
Audience Expects

• TWO-PART STRUCTURE
• Summary
• Briefly Situation, problem/task, importance,
  your responsibilities, your actions, conclusions,
  recommendations
• Discussion
• Organized to answer questions Explains
  background,
• analyzes problem, proposes solutions,
  expresses conclusion in detail (perhaps with
  implementation details, etc.)

5
Written Prospect Report
Answers the question, Should the company invest
in a prospect?

• Summary
• Discussion
• Opportunity describes prospect such as power
  plant, oil field, refinery, gas field in current
  economic situation
• Interpretation of options, figures
• Detailed recommendations
• Appendices and figures

6
Getting to the Point

• Go to bottom-line unless controversial
• State main point for audience that wants big
  picture
• Give MUST KNOW points to support decision

7
Cover in Discussion

• Models developed and used for the analysis
• deterministic
• probabilistic
• Sensitivity chart ranking key input parameters
• Bases for the choices in input distributions
• Graphical and statistical descriptions of outputs

8
Information at Your Fingertips

• Capture key information on your project
  electronically, available if necessary
• Prepare extra tables or graphs in PowerPoint to
  answer audiences Yes, but . . . objections
• Use as appendices or as follow-up slides

9
Handout for Talk

• Summary of main points
• Key figures
• List of assumptions related to model
• Contact information

10
Criteria for Prospect Reports, Presentations

• Accessibility
• Comprehensibility
• Usability
• Interpersonal / Intercultural Effectiveness

• Routine format helps audience find info
• Familiarity allows minimal explanation, focus on
  specific info
• Known criteria imply required info
• Detailed knowledge key to personal trust

11
Lead through Excellence in Engineering
Communication

• More resources are available for you
• under Engineering Communication at Connexions
  at http//cnx.org
• at the Cain Project site at http//www.owlnet.rice
  .edu/cainproj
• in your course Communication Folder in OWLSPACE