Word 2000

1
Word 2000

• Session 4
• Advanced Document Features

2
Columns

• Types of Columns - p. 164
• Newspaper columns - the type you find in
  newspapers and newsletters, where the text
  snakes from the top of a column to the bottom
  of the column and then back to the top of the
  next column
• Parallel columns - are best used for lists,
  tables, or any text of numbers that you want to
  keep aligned

3
Columns Command

• Several different types of preset column formats
  can be selected
• Lines can be placed between columns
• The Apply To selection box indicates to Word what
  part of the document will be affected by the
  Columns command
• Timely Tip box on p. 164 concerning the Columns
  toolbar button

4
Clip Art

• Clip art - a library of graphic images contained
  in Microsoft Office - p. 175
• Controlled by the insert ClipArt dialog box that
  can be accessed from any Office application
  program
• Accessed via the Insert, Picture, Clip Art
  command sequence

5
Table Feature

• Table - a grid of rows and columns p. 181
• Table feature - lets you create columns to enter
  text that aligns with parallel columns across the
  page
• Cell - the intersection of a row and column in a
  table
• Insert Table button - found on the Standard
  toolbar - easiest way of inserting a table in a
  document

6
Entering Data in a Table

• Text automatically wraps to the next line in a
  table cell
• Use the Tab key to position to the next cell
• Use the Shift Tab keys to move to a prior cell
• Pressing the Tab key in the last cell of a table
  inserts a new row
• Timely Tip on p. 182

7
Modifying a Table

• Use drag operation to change column width
• Rows and columns can be inserted
• Table and Borders toolbar commands can be used
• Cells can be merged into one
• Cell height and With commands

8
Enhancing Table Appearance

• Word provides the ability to add formatting to a
  table to give it a more professional appearance
  using the Table, AutoFormat command sequence.
  Once the AutoFormat dialog box is invoked, you
  can select from a number of different formulas
• Borders can also be added to tables
• Timely Tips - p. 184 186

9
Sorting Data

• Entering and Sorting Data - p. 196
• Field - a segment of text separated by a comma or
  a tab
• Each line followed by an Enter is treated as a
  paragraph
• Can sort by field number
• Key - the entity (field or word) by which text is
  to be sorted
• Able to sort in ascending or descending order
  within a key

10
Macro Feature

• Accessed using the Tools, Macro, Record New Macro
  command sequence
• Creating a Macro steps - p. 202
• REC indicator, as well as the macro toolbar,
  appears in status bar as you are creating the
  macro

11
Editing a Macro

• A macro can be edited by clicking the Edit button
  of the Macros dialog box - p. 210
• The Edit button invokes the Visual Basic window
• Visual Basic - internal language used by all
  Office applications for recording macro commands