Premise Inspections

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Premise Inspections Using Hand Held PCs

• Why use HHPCs?

• An easier way to record inspection results
• Inspection sheets that are standardised
• A recording system that automatically writes
  letters
• Continuity between officers inspection styles
  (i.e. what non-compliances they look for)

How do you use HHPCs?
What applications are there for using HHPCs?
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Why use HHPCs?
E-say Tech

• Save time

• Compact

• Reliable

• Easy to use

• Inexpensive

• Multi-functional

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How do you use HHPCs?
E-say Tech
The HHPC is used as a data entry tool. They
operate via touch screen technology. They
replace the need for diaries, notebooks,
inspection books, tape recorder and expensive
notebook computers. Full copies of legislation
can also be stored and displayed on them!
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What applications are there for using HHPCs
E-say Tech

• They can be used for
• Writing letters
• Recording conversations (using the in-built
  recorder)
• Data collection

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Environmental Health Inspections - Example
E-say Tech
The electronic recording of Environmental Health
inspections is achieved by using the HHPCs and
specific software. The main 2 components of this
recording system are
1. Handheld Software (allows recording of
Inspection results)
2. Environmental Health Premises Database
(using Microsoft Access)
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Environmental Health Inspections - Example
E-say Tech
Handheld Software
Environmental Health Premises Database
The Handheld Software is used to store the
inspection information on the HHPC. The data
is then exported to the Environmental Health
Premises Database where it is easily viewed.
Inspection sheets and letters can then be printed
from the database. This reduces time, duplication
and stress!
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Environmental Health Inspections - Example
E-say Tech
Handheld Software Example - Food Premises
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E-say Tech
Environmental Health Inspections - Example
Handheld Software Example - Food Premises
If you are not sure what the words mean then
simply click on the title and this screen appears
Select 1,2,3 to score the item inspected
If 2 or 3 is selected - then the common
non-compliances are shown
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Environmental Health Inspections - Example
E-say Tech
As the common non-compliances are listed, the
uniformity of inspections is very high - as the
officers are looking at/for the same
non-compliances! Once the inspection is
completed - the HHPC is brought back to the
office and the data is downloaded onto your
desktop computer. The data is then exported into
the Environmental Health Premises Database. Then
simply open the Environmental Health Premises
Database.
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Environmental Health Inspections - Example
E-say Tech
If you click on the Inspection Menu button you
go to...
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Environmental Health Inspections - Example
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If you then click on the View - Print
Inspections button you go to...
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Environmental Health Inspections - Example
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If you then click on the Food Premises button
you go to...
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Environmental Health Inspections - Example
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Here you can search (via the ID number,
Premises/File Number, Premises Name, Date of
Inspection and Officer) for specific inspections
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Environmental Health Inspections - Example
E-say Tech
That then shows you a Food Premise Inspection
Sheet which can be viewed, printed or e-mailed
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Environmental Health Inspections - Example
E-say Tech
The full power of the system is shown however
when a letter is printed to the Proprietor of the
premise. This is done by clicking on the
Inspection Letters Menu button, which takes you
to this screen.
Choose the type of premise that was inspected ie
Food Inspection Letters.
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Environmental Health Inspections - Example
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Next choose which standard letter you want to
send and then enter which premise it is that you
want to send the letter to.
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Environmental Health Inspections - Example
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This then starts up Microsoft Word with which you
select the premise that you want the letter to be
written for...
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Environmental Health Inspections - Example
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And presto! The standard letter is
written showing the data that was entered into
the HHPC
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The occupiers name, the name of the premise,
postal address and name of the inspecting officer
is automatically included into the letter!
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The information that was entered into the HHPC is
automatically included into the letter!
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Environmental Health Inspections - Example
The following types of premises also have
inspection sheets written for them
Air Handling
Offensive Trades
Public Pools
Caravan Parks
Pesticide Operators
Soils
Hairdressers
Pet Meat Processors
Stables
Lodging Houses
Public Buildings
Skin Penetration
Any existing sheet you have can be reproduced
into this format!!
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Who to contact?
E-say Tech
If you have any questions or need more
information please feel free to contact Mr Craig
Matchett on Mbl 0418 940 736 Ph 08
99647074 e-mail e-asytech_at_dodo.com.au
We are here to help you make your Environmental
Health Team even more effective and efficient!
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Using technology to reduce duplication, reduce
wasted time and make your job easier and more
efficient.