INJURY ILLNESS PREVENTION PLAN

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INJURY ILLNESS PREVENTION PLAN

• Palomar College
• Environmental Health Safety

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Introduction

• The Injury and Illness Prevention Plan in
  compliance with Cal-OSHA General Industry Safety
  Order 3203, effective July 1, 1991, is a written
  "safety" program designed to help Palomar College
  staff and students maintain a safe and healthy
  working and learning environment.
• This presentation will describe the goals,
  authority and responsibilities of all employees
  and students under the program. We will address
  compliance, hazard identification, accident
  reporting and investigation, hazard mitigation,
  training, communication and program
  documentation. By making employee safety a
  priority, we will reduce injuries and illnesses,
  increase productivity and generally promote a
  safer, healthier environment for all individuals
  at Palomar.

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Goals

• The purpose of the Injury and Illness Prevention
  Plan is to decrease the potential risk of
  disease, illness, injuries and harmful exposures
  by protecting the health and safety of employees
  through training and heightened awareness.

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Responsibility

• The Superintendent/President of the Palomar
  Community College District has the ultimate
  authority and responsibility for the Injury and
  Illness Prevention Plan. They delegate this
  authority through the normal chain of command to
  the Vice Presidents, Deans, Directors, Department
  Chairpersons, and to each Palomar College
  Employee. Each employee is responsible for
  ensuring his or her safety.

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Administrative Responsibilities

• It is the responsibility of Vice Presidents,
  Deans, Directors and Managers to ensure that
  individuals under his or her management have
  authority to implement appropriate health and
  safety policies, practices, and programs.
• Administrators support health and safety programs
  and practices by ensuring that areas under their
  management are in compliance with health and
  safety policies.

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Supervisor Responsibilities

• Supervisors are responsible for protecting the
  health and safety of employees and students under
  their supervision.
• Supervisors implement district and department
  health and safety policies, practices, and
  programs ensuring that the work environment and
  equipment are safe and well maintained.
• Supervisors will Investigate and report all
  accidents and near misses that occur.
• Identify and correct hazardous conditions.
• Insure that all employees receive and understand
  safety training so that they may perform their
  job duties safely.

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Employee Student Responsibilities

• The most preventative measures lie in the ability
  of employees and students to perform their work
  safely by being informed of conditions affecting
  his or her health and safety. After participating
  in training programs provided by supervisors or
  instructors, Employees and Students are expected
  to perform their work in compliance with
  occupational safety and health standards and
  regulations that apply to their specific jobs,
  working in a safe and efficient manner with
  regard for the safety of themselves and others.
• Employees and Students are expected to use and
  maintain required Personal Protective Equipment
  and keep their work area neat and orderly.
• All staff is required to immediately report all
  accidents, no matter how slight, to his or her
  supervisor.

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Compliance

• Employee compliance will be reinforced by one or
  more of the following
• Appropriate comments on performance evaluations.
• Recognition at safety meetings.
• Written commendations or letters of recognition.

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Employee Non-Compliance

• Employee non-compliance will be addressed by one
  or more of the following
• An immediate discussion between the supervisor
  and the employee who is discovered working in an
  unsafe manner.
• Corrective safety training, and/or
• Appropriate disciplinary action, reporting to
  Human Resources

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Identification of Hazards

• Safety inspections are necessary in order to
  reduce unsafe conditions that may expose
  students, staff, faculty or visitors to
  situations that may result in personal injuries
  or property damage. Each department is encouraged
  to conduct periodic self-motivated inspections.

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Primary Methods for Identifying Hazards

• 1. Preventative Maintenance Inspections.
• Each area will be inspected at minimum twice a
  year. Periodic Safety inspections are
  incorporated into the existing Preventative
  Maintenance program. These inspections will be
  performed by qualified personnel from the
  Facilities department. Subsequent Periodic
  Maintenance reports are turned in to the Building
  Services Supervisor which are then prioritized
  and assigned to Building Services staff for
  immediate repair.

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Primary Methods for Identifying Hazards (Cont.)

• 2. Health Safety Inspections.
• Safety inspections will be conducted by
  Facilities or Environmental Health Safety
  staff. Inspections will be motivated according to
  the following
• High potential hazard area or department
• A complaint received about a certain area
• Any injury or a history of injuries occurring in
  an area
• A request for an inspection.
• A new or previously unrecognized hazard is
  brought to that attention of the Environmental
  Health Safety Office.
• Verbal reports from staff and students.
• Employee or Supervisors request for a
  workstation evaluation
• It is the supervisors personal responsibility to
  report new activities or hazards to the
  Environmental Health Safety Office.
• Changes in processes, room usage, new
  construction, repeated complaints, may require
  some areas may be inspected more frequently than
  others.

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Hazard Identification Form

• A hazard identification form is located on the
  Environmental Health and Safety webpage at
  http//www.palomar.edu/ehs/. Staff, Students and
  visitors are encouraged to use this form to
  report potential hazards.

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Procedures for Investigating Occupation Injuries
Illnesses

• All accidents, injuries and near misses, no
  matter how small, must be reported to the
  supervisor for investigation. Investigation of
  all injuries, near misses, or illnesses will be
  carried out by the area Supervisor with
  assistance from the Environmental Health and
  Safety Department.
• All accidents and injuries must be reported to
  the Environmental Health Safety Office as soon
  as possible.
• Copies of all Health Services accidents and
  injury reports are to be forwarded to the
  Environmental Health Safety Office in a timely
  manner.
• Investigations should begin as soon as possible
  after the occurrence of the injury.
• The investigation will focus on
• what happened,
• why it happened, and
• Identification of any unsafe act/condition or
  both.

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Injuries Illnesses (Cont.)

• The Environmental Health Safety Office and the
  Safety Security Committee will review all
  accidents and injuries to look for trends and
  make sure that any necessary corrections have
  been made.

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Injuries Illnesses (Cont.)

• An injury to a student, no matter how seemingly
  unimportant will be referred to Health Services
  for evaluation. The instructor should insist that
  the injury be reported. If the student refuses
  evaluation, a report to that effect is signed by
  both student and instructor, and the report is
  filed and maintained by the department. This is
  essential for the College insurance policy to
  cover any required treatment
• (An Accident/Incident Report form is included,
  for your convenience, as the last page of the
  Injury Illness Prevention Plan.)

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Correction of Unsafe Conditions

• Supervisors have the responsibility to correct
  hazards and unsafe working practices involving
  employees assigned to their supervision.
• Unsafe conditions which cannot be corrected by
  the supervisor or manager must be reported to the
  next level of higher management.
• Means of correcting discovered hazards and/or
  protecting employees from the hazards shall be
  determined and implemented promptly.
• The District's priorities in the correction of
  hazards will be given first to those hazards
  which pose imminent danger, and secondly to those
  hazards which pose a health, safety, or
  environmental risk.
• If continued use of an area or equipment must be
  is required, then affected personnel will be
  provided with the proper training, protective
  equipment or other safeguards deemed necessary to
  protect them from the hazard.

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Training

• Training is mandatory under General Industry
  Safety Order 3203. Training will occur
• Upon initial employment with the District.
• When an employee receives a new job assignment.
• When a new substance, process, procedure, or
  equipment representing a new hazard is
  introduced.
• Whenever the District or Department becomes aware
  of a new or previously unrecognized hazard.
• Whenever the supervisor or Environmental Health
  Safety Office believes additional training is
  necessary.

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Training (Cont.)

• Training will be administered to personnel and
  students for protection from hazards in their
  working environment. Training will include
• General health and safety practices, policies,
  and regulations.
• Recognition and assessment of job-specific health
  and safety practices, hazards and risks.
• How to minimize risks through sound safety
  practices and use of protective equipment.

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Training Documentation

• Training will be thoroughly documented and
  records will be maintained by supervisors with
  copies forwarded to the Environmental Health and
  Safety Department.

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Communication of Health Safety Issues

• Communication of safe working conditions, safe
  work practices and the content and purpose of the
  Injury Illness Prevention Program will be
  included in initial training. New employees will
  be informed through new employee orientation.
  Other methods of employer to employee
  communications regarding safety topics will
  include
• Supervisor instructions
• Specific training topics
• Postings
• Written communications (letters, fliers, etc.)
• Videotapes and Power Point presentations.

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Training Sessions

• The primary source of communication on safety
  issues is the supervisor. Training sessions are
  an opportunity to exchange ideas and communicate
  safety issues and concerns. Training sessions
  could consist of district-wide workshops,
  seminars on and off campus, or individual
  departmental training. The Safety Security
  Committee meetings are an additional opportunity
  to exchange concerns and ideas on safety issues.

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Employee Handbook Compliance

• In accordance with Title 8, California Code of
  Regulations, District employees that fail to use
  safe and healthful work practices will be subject
  to retraining programs. Continued failure could
  subject employee to District disciplinary
  procedures. District disciplinary procedures are
  outlined in the
• Administrative Association Handbook
• Classified Employee Handbook
• Confidential and Supervisory Team Handbook
• Faculty Manual
• Supervisors may encourage compliance to safety
  rules and precautions in their sphere of
  responsibility through training, encouragement,
  counseling and/or recognition. Any disciplinary
  measures including verbal or written warnings
  must be documented. Copies of documentation must
  be submitted to Human Resources.

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Documentation

• Departments are responsible for retaining records
  in compliance with General Industry Safety Order
  3203 and presenting them to Cal/OSHA
  representatives upon request. Documentation
  includes, but is not limited to
• Accident Investigation Reports
• Documentation of Hazard Corrections including
  work orders, work tickets, E-mails
• Reported Safety Hazards
• Safety Inspection Forms
• Safety Meeting Agenda and Minutes
• Safety Training Records
• Records required by GISO 3203 shall be kept in
  writing and maintained for at least three years,
  except for specified job safety categories which
  have longer periods under other code sections.

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Conclusion

• In this workshop weve covered responsibilities
  including Administrators, Supervisors, Staff and
  Students. Weve covered training compliance and
  documentation. The bottom line is safety for you
  the employee, for students and visitors. Remember
  that without employee participation, no safety
  program can ever be 100 effective. Thank you and
  Be Safe!

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• IIPP QUIZ
• CLICK ON THE ADDRESS
• http//www.palomar.edu/facilities/pdfs/A09020IIPPQ
  uiz.pdf