Resources System internet (DMHRSi) Presentation for Navy

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The Defense Medical Human Resources System
internet (DMHRSi)

• Presentation for
• Navy Medical Manpower Management Conference
• 25 September 2002

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Agenda

• What is DMHRSi?
• Why is it important?
• How did we build it?
• Architectural Design Data
• Project Schedule
• Joint Deployment and Training Strategy
• Conclusion

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What Is The Resources Information Technology
Program Office (RITPO)?

• Mission
• Collaborate with and support the Military Health
  System information management and functional
  communities to acquire, implement and sustain an
  interoperable family of applications that support
  Military Health System business processes and
  optimization.

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What Do We Do?

• ? Provide IT solutions for optimizing effective
  personnel and financial resource management
  throughout the MHS cornerstone capabilities for
  delivering accessible, quality, and cost
  effective healthcare, using best business and
  clinical practices.
• ? CCQAS, TPOCS, EAS IV
• ? FUTURE SYSTEMS Enterprise Wide Scheduling
  (EWS) and Workload Forecasting (FS), Enterprise
  Wide Provider Database (EWPD), Patient Accounting

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What is DMHRSi?

• Simplify and standardize military medical human
  resource management
• A web-based Tri-Service human resource management
  system
• Allow ready access to essential manpower,
  personnel, labor cost assignment, education
  training, and personnel readiness information
  across the MHS enterprise

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Why is it important?

• MHS lacks a Tri-Service Information System
• for Human Resource Management
• The MHS needs a tool to track and manage human
  resources (military, civilian, volunteer, or
  contractor, assigned or borrowed)
• The MHS needs a standardized tool to capture and
  measure human resource utilization across the MHS
  enterprise
• The MHS needs a tool to provide essential
  Readiness and Labor Cost Assignment information
• The MHS needs a human resources manage the
  business decision support system
• -- Tri-Service strategy needed to Justify
  Medical Resources for Readiness and Peacetime
  Care GAO/Nov 99

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Why DMHRSi?
Provide complete medical personnel asset
visibility of all Active Duty, Reserve,
Civilian, Contractor, Volunteer, or Borrowed
Personnel
How much do they cost?
Who is trained?
Who are they?
Who is deployable?
?
?
?
?
DMHRSi Education and Training
DMHRSi Labor Costing
DMHRSi Readiness
DMHRSi Manpower/Personnel
Approximately 60 of the Defense Health Program
(DHP) budget is allocated to human resources
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NAVY SPMS II
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DMHRSi Management View
Provide Tri-Service personnel visibility for
roll-up and decision making
OSD
Service HQTRS/SG
Region
Major Command
or
Activity/MTF/DTF
Department
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How Did We Build It?
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Joint Design and Implementation Strategy

• Requirements Baseline
• Analysis of Alternatives
• Customer-Driven Application Design
• Prototype at Three Service Sites
• Obtain Deployment Approval

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DMHRSi Web Based COTS Solution
The Oracle 11i e-Business Suite
Oracle Human Resource Management System
Oracle Training Administration
Oracle Project Administration
Oracle Self Service
Oracle Discoverer
DMHRSi Manpower
DMHRSi Personnel
DMHRSi Labor Costing
DMHRSi Education Training
DMHRSi Readiness
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Selected Customers Using Oracle 11i E-Business
Suite

• William Beaumont Hospital Systems (Human
  Resources)
• Kelly Staff Leasing (Human Resources)
• Kyocera (Human Resources and Financials)
• TMA Aurora (Financials)
• Bank of Montreal (Financials)
• VISA (Financials)

• Humana (Human Resources)
• General Electric (Human Resources)
• Xerox (Human Resources)
• Defense Civilian Personnel Data Systems (Human
  Resources)
• Alcoa (Human Resources)
• Naval Facility Command (Human Resources)

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Service Collaboration

• The Human Resources Steering Committee (HRSC)
• Prototyping/field testing at three medical
  facilities
• Winn Army Community Hospital, Fort Stewart, GA
• Naval Hospital, Jacksonville, FL
• Malcolm Grow Medical Center, Andrews AFB, MD

Army Colonel Larry Campbell Mr. Maurice Yaglom
Navy Mr. Bill Knox (Co-Chair) Mr. Bill Lorenzen
Air Force Colonel Michael Miller
Health Affairs Mr. Nelson Ford, DASD,
HBFP (Co-Chair) Mr. Ed Chan
IM Directorate CDR Wyatt Smith Lt. Col. Frank Ali
TMA Mr. Sean Coyle Major Kevin Broussard
RITPO CAPT Ben Long Mr. Mike Snyder
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System Architecture
Army
Air Force
Navy
Internet/NIPRNet
Sun Sunfire 6800 DMHRSi Application and Database
Server Defense Information Systems Agency
(DISA) San Antonio, Texas
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DISA SERVER FARM, SAN ANTONIO
DMHRSi
EAS IV
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DMHRSi Data Feeds

• Populated with selected human resource data from
  service manpower, personnel, financial, and
  education systems
• 13 data feeds will populate DMHRSi Version 1.0
• 15 additional data feeds planned for future
• Approximately 50 of data elements are populated
  via an automated feed

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Project Schedule

• Phase One Requirements Baseline
• Validate capabilities with Services and
  establishment of HRSC
• December 2000 to April 2001
• Phase Two Analysis of Alternatives
• Functional/technical evaluation and selection of
  Oracle 11i
• May to June 2001
• Phase Three Joint Application Configuration
• Initial application and data feed configuration
• July 2001 March 2002

• Phase Four Prototype at Test Sites
• Application demonstration at three test sites and
  independent functional testing
• April to September 2002
• Milestone C Decision September 2002
• Phase Five Initial Deployment/OTE
• Initial deployment and operational testing at
  three test sites
• October 2002 March 2003
• Full Rate Production Decision April 2003
• Phase Six Begin Full Deployment April 2003

CY03
CY00
CY01
CY02
Milestone C
FRPD
Phase I
Phase III
Phase II
Phase IV
Phase V
Phase VI
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Joint Deployment and Training Strategy

• DMHRSi will be deployed to about 600 sites
  beginning in FY03
• Hospitals, Clinics and Dental Facilities
• Headquarters, Mission Specific and Regional
  Commands
• Approximately 170,000 DMHRSi Users
• All active duty, reserve, civil service,
  contractor, and volunteers in Defense Health
  Program (DHP) funded activities
• 10 super users Human Resource Managers
• 90 self service users All other personnel
• TRICARE Geographical Boundaries

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Site Training

• Will Conduct User Training during deployment
  and ensure effectiveness of training
• Training duration varies by user role (Casual
  User, Super-User, Ad-Hoc Reporting, or System
  Administrator)
• and Site Size
• Users will receive IDs and passwords upon
  completing training
• Site will conduct sustainment training

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Change Management Goals

• Early and continuous customer satisfaction
• User ownership grassroots implementation
• Customer driven technology innovation and change
• Rapid understanding of the system and individual
  benefits
• Early problem identification and resolution
• Ensure collaboration across and between all
  stakeholders
• Teambuilding
• Minimize impact to sites
• Seek and share lessons learned
• Identify performance measures and report metrics

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Conclusion

• Standardizes the measurement and management of
  medical human resource assets
• Provides medical personnel asset visibility for
  improved decision making
• Incorporates industry best practices through the
  integration of a commercial application
• Current success due to Service collaboration and
  cooperation

Put the right person, in the right place, at the
right time, with the right skills
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QUESTIONS ?

• Or
• Lunch !!

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Selected DMHRSi Screen Shots
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Super User Interface Human Resource Capability
Enter and Maintain Employees
Civilian
Wenner
Kelly
30-APR-1999
Mrs.
111-22-3345
9888
Sue Anne
01-JAN-1971
Omaha, NE
Married
Midwest
United States
Sample Only - Fictitious Data Sample Only
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Self Service User Interface Human Resource
Capability Update Local Employee Information
Sample Only - Fictitious Data Sample Only
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Super User Interface Labor Costing Capability
Create and Maintain Projects
Sample Only - Fictitious Data Sample Only
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Self Service User Interface Labor Costing
Capability Timesheet Entry
Wenner, Mrs. Kelly (9888)
RG
INPATIENT
WACH DFA
RG
WACH - LEAVE
CIVILIAN
RG
INVENTORY
WACH - ADMIN
WACH - TRAIN
PROFESS
RG
Sample Only - Fictitious Data Sample Only
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Super User Interface Training Capability
Create and Maintain Training Events
WACH
Fred Jones, Civilian
Approved
Sample Only - Fictitious Data Sample Only
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Self Service User Interface Training
Capability Search for a Training Event
Wenner, Kelly