Managing Personal and Project Developments

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Managing Personal and Project Developments (
Stepping stones to success) Alison Hornsby
Alison Hornsby Adrian
Carridice-Davids
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House Rules FIRE PROCEDURE ALARMS COFFEE /
LUNCH WASHROOMS ETC The Enterprise Centre
Policies (HS.. Equal opps.. )
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• The Learning Objectives and Outcomes
• Identify and agree performance requirements of
  ones own work role
• Measure progress against SMART objectives
• Identify gaps in skills and knowledge in own
  performance
• Carry out and assess activities against a
  project plan

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Who are you? What are Your Objectives for being
here? How do think you will you benefit?
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What do you see?
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opportunityisnowhere
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Thought of the day
Management is nothing more than motivating other
people. Lee Iacocca (1924 - )
crossword
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The Belief Cycle
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The Project Life Cycle
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What is Good Management
Leadership Change Management Time Management
Project cycle management People Management
-Feelings Behaviour Resource Management  
Adrians circles
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Meaning of Leadership
Old Anglo-Saxon noun laed which means a path,
road, way, or course of a ship at sea its a
journey word.
ship - means to convey,
communicate, express.
Leadership is about charting
the future path, course or journey of your
company or area of responsibility.
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Pre-Requisite of the Journey
VULNERABILITY Vulnerability Power Power is
having the ability to motivate, inspire and
change your life and the lives of others around
you
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Kouzes Posner Leadership Research
1987 Forward-looking Inspiring Competent Support
ive Broad-minded Honest Caring Self
controlled Independent Courageous
1993 Forward-looking Inspiring Competent Supportiv
e Broad-minded Honest Caring Self
controlled Independent Courageous
62 58 67 32 37 83 26 13 13 27
71 68 58 46 41 87 27 5 5 33
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LEADERS AT THEIR BEST

• Challenge the Process
• Search for Opportunities
• 2. Experiment and take risks

• Inspire a shared vision
• Envision the future
• Enlist others

• Enable others to Act
• Foster Collaboration
• Strengthen others

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LEADERS AT THEIR BEST cont

• Model the way
• Set the example
• Plan small wins

• Encourage the Heart
• Recognise individual contribution
• Celebrate accomplishments

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A Project Managers role is to lead and

•  Manage the project team
•  Manage the project life cycle including
  process and budget
•  Manage the stakeholders and clients
• Manage the conclusion and evaluation

Self assessment
Not to do everything themselves
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Todays Mantra
The past does not equal the future. There is
always a way if Im committed.
Apply the Kaizen principle CAN I
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What is a project?

The word project derives from the Latin To Throw
Forward Projects bring change
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What makes projects different from general
operations?
     Limited timescales  A change
orientation     Defined outputs  Developed
from a team focus Everyone is slightly
different     Rely on SMART process        .  
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What are the benefits of this methodology for
your work ?
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Change Breakthrough Freedom
How do you feel about change ?
Lotus and snap
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One model of which there are many
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How do we bring about change?
We gain peoples support We Introduce new methods
of working We Link what we do to
tried and tested methods We ensure we use the
most effective and efficient use of the resources.
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Deal with Time Management
Time Feelings Heard the sayings? Time flys
when your having Fun A watched kettle never boils
What you feel is what you will focus on Pain ?
or Pleasure ?
activity
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Did you Know?
Time The most procrastinated subject in the
Universe The justification Mantra I dont have
time is one of the most common phrases in the
English Language Have you ever used it? ? Do
you know what you are really saying?
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Theories..
Dr Wayne Dyer Stop the Excuses This tackles
the science and genetics related to
procrastination.
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SCARY FACTS
There are 24 hours in a day 365 days in a
year.if you live until youre a proud 80 years
of age you will have 29,200 days to live. Not
very much is it? You will lose at least 9,500 of
those days whilst you sleep.. At 40 the
average person has less than 14,000 to go so
dont waste a minute
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Recognise the influences
The Pygmalion Effect .. The benefits that come
from others expectations, and how that affects
you.
The Galatea Effect If you think it then it will
happen
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What is TIME?
Time is a feeling, something used up by what you
focus on, Time is your most valuable,
non-renewable resource in the universe
Unfortunately it can also be the most abused
resource we have! All because of a feeling
feelings are emotions
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Master your emotions
How do most people handle their emotions? They
avoid them, endure them, or use them to compete
with other people.
Theres a fourth way, a better way, and you can
do it in six simple steps
Identify the emotion and appreciate the message
- Its saying you have to change
something. Clarify What is it trying to tell
me? do I need to change my perception (the
meaning) or my procedures (my communicating or my
behaviour)? Ask empowering questions How do I
really want to feel? What would I have to
believe in order to feel that way now? What am I
willing to do to make it the way I want
it? Whats great about this or what can I learn
from this?
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Get confident Recall a specific time when you
felt this emotion before and somehow got over it.
Remembering a time when you were able to deal
with the emotion will reassure you that you can
deal with it now.   Get certain Imagine coming
up with different ways of handling this emotion.
If this doesnt work, try another. Rehearse until
you feel confident.   Get excited and take
action
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Remember
Time Can NOT be Turned on or
off Replaced Stored up for later use when its
gone its gone!! http//www.youtube.com/watch?v
Gz0THWw_B9s
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Back to benefits

• Effective time management will improve the
  quality of your life, you will
• Achieve more goals
• Become less stressed
• Gain more personal and job satisfaction
• Produce better results quality rather than
  quantity
• Have more leisure time

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The Pareto principle
known as the 80/20 rule. 20 of a workforce
does 80 of the work 20 of a document contains
80 of the relevant information 20 of a
companys sales, accounts for 80 of its
profits. Applying this rule into time
management, 20 of your tasks may produce 80 of
your results. Now you can feel better.
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How to Manage Balance
Understand the Pain Pleasure syndrome Get
Leverage, understand WHY ? Add bad habit
interruptions Create new associations
assignment
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Overcoming the Pain
Create the right environment Attach something to
the process that you enjoy Do it in manageable
chunks, you determine that.. When you have a dip
reward yourself Focus on good your going to
feel when youve achieved your goal
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Get a system . RPM
Result focused Purpose driven Massive Action
Plan Rapid Project Management
Eat that frog
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Definition Stage Result Focused Purpose driven

• Project definition involves agreeing
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• the role of the project - Why
•  its aims and objectives Measures of success
•  Timescales and resources Is it feasible
•  likely outputs of the project Results and
  additionality
•  

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Aims can be considered as a general statement of
goals that you want to achieve, the added value
can be included and the words can be frilly. An
aim as compared to objective can be considered as
slightly vague. An objective is always SMART.
No frilly words allowed
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SMART
Specific Measurable Achievable Realistic Time
bound
Write an aim and objective
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Definition Summary
Definition gives you Clarity Clarity gives you
Power Power is the ability to Act In that
order.. Dont jump ahead. Projects fail when
they dont know why they are doing it . What
other reasons are there?
flip
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Resource Management
Know your resources Human Physical M
onetary Shared Freebies
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Manage your resources
Team Building and watching for conflicts Be
aware of the physical and environmental Keep the
cost tracker up to date What additionality can
you bring in by sharing What else can bring
maximum impact with minimum expense think about
it differently?
Group work
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Managing People. feelings and communications

• 1. Share your vision and aspirations
• 2. Be open to suggestions and involve the team in
  the final plan
• 3. Communicate in varied forms and often
• 4. Sometime adopt the SILENT approach its an
  anagram
• 5. Match skills and expertise but never assume

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6. Support, motivate and praise 7. Remember to
ask a different question 8. Watch your language
and using Global Metaphors 9. Let go of your
EGO, play the game in teams 10. Have fun and
celebrate often
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The Eighth Habit --------- Sharpen the saw
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Planning Massive Action Plan

• Planning involves identifying
•  project phases leading up to milestones
•  activities and tasks
•  timings and resources
•  dependencies and risk assessment
•  roles and responsibilities.

Share plans
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Project management tools

• Tools include
•  Gantt charts
•  Critical path diagrams
• Pest Analysis
• Issues
• Traffic light System
•  more !!.

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Gantt charts
                                 
 
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Traffic Light System
The simplest form involves a chart with
activities listed down one column of a table.
Each can be coloured to alert all the team on
progress.  Green all well  Amber some
concern.  Red Urgent attention needed
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CRITICAL PATH DIAGRAMS  
Critical path diagrams show the activities and
highlight which are dependent on which.
 
                       
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Start
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PEST analysis
social forces
your business
technological forces
political forces
economic forces
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Computer software
http//www.smartdraw.com/resources/centers/gantt/i
ndex.htm
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Communication Management
Emails Telephone One to one One to many Video
conferencing MSN Skype Social Networking
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Write up your first definition stage for your
project or personal development plan Identify
how you will communicate this to others involved
and what support you will seek
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Why are you doing the project ? What is your
aim? What are your SMART objectives? What are
your outputs and outcomes? What resources will
you need? Who is your team? How long will it
take? How much roughly is the costing? What
additional things will you need? Including
additional skills
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Who moved the cheese
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HANDWRITING ON THE WALL
ANTICIPATE CHANGE- Get ready for the cheese to
move (Risk Assessment ) MONITOR CHANGE-Smell the
cheese often so you know when it is getting old
( Embrace the Freedom to do better) ADAPT TO
CHANGE QUICKLY-Quicker you let go of Old Cheese,
The sooner you can enjoy New Cheese (Breakthrough
and enjoy) CHANGE-Move with the Cheese (Gain
power) ENJOY CHANGE-Savour the adventure enjoy
the taste of new cheese ( Balance success) BE
READY TO CHANGE AGAIN - They keep moving the
Cheese (RPM)


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Alison would like to Thank you for your
attention Have a safe journey home