Solving the Mysteries of NIH Policies and Procedures Feeling

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Solving the Mysteries of NIH Policies and
Procedures
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Feeling bombarded with information?
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Know Your Resources!On-line Information
Invaluable at Each Phase of the Application
Process

• Identifying opportunities
• Finding your go-to people
• Preparing the application
• Managing your award
• Submitting an amended application

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Identifying Opportunities
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Search Grants.gov to Identify Potential Funding
Agencies
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NIH GUIDE for Grants and Contracts

• Official notification of NIH policies, notices
  and availability of funds
• All Program Announcements (PA) and Requests for
  Applications (RFA) are published in The Guide
• http//grants1.nih.gov/grants/guide/index.html

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NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
or
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List of Active RFAs, sortable in various ways
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Pay Attention to the SolicitationWhats in an
RFA or PA

• Section I. Funding Opportunity Description    1.
  Research Objectives
• Section II. Award Information    1. Mechanism(s)
  of Support     2. Funds Available
• Section III. Eligibility Information    1.
  Eligible Applicants       A. Eligible
  Institutions       B. Eligible Individuals

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What Else Is in an RFA/PA?

• Section IV. Application and Submission
  Information    1. Address to Request Application
  Information     2. Content and Form of
  Application Submission     3. Submission Dates
  and Times       A. Receipt and Review and
  Anticipated Start Dates         1. Letter of
  Intent     4. Intergovernmental Review     5.
  Funding Restrictions     6. Other Submission
  Requirements

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What Else Is in an RFA/PA?

•   Section V. Application Review Information   
  1. Criteria     2. Review and Selection Process
        A. Additional Review Criteria       B.
  Additional Review Considerations       C.
  Sharing Research Data       D. Sharing Research
  Resources     3. Anticipated Announcement and
  Award Dates

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What Else Is in an RFA/PA?

• Section VI. Award Administration Information   
  1. Award Notices     2. Administrative and
  National Policy Requirements       A.
  Cooperative Agreement Terms and Conditions
  of Award         1. Principal Investigator
  Rights and Responsibilities         2.
  NIH Responsibilities         3. Collaborative
  Responsibilities         4. Arbitration Process
      3. Reporting

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And Finally

• Section VII. Agency Contact(s)    1.
  Scientific/Research Contact(s)     2. Peer
  Review Contact(s)     3. Financial/ Grants
  Management Contact(s)
• Section VIII. Other Information - Required
  Federal Citations

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NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
Sign up on-line to receive weekly Guide notice
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Types of Grant Programs http//grants.nih.gov/gr
ants/funding/funding_program.htm
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Refining Your Idea
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Determining Relevancy of Your Project to the
Institute Portfolio

• Look on Institute websites for program
  highlights, areas of emphasis, priorities
• Talk to Program staff at the funding Institute
• Look in CRISP to see what NIH is currently funding

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Institutes post funding opportunities and staff
contacts on their web pages
From NIH home page www.nih.gov Click on
Institute tab
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Talk to staff at NIH

• RFAs and PAs include contact names.
• Use organizational charts or contact lists on
  Institute website (to look for a name)
  www.nih.gov
• NIH Staff Directory (if you know the name)
• http//ned.nih.gov/

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Search CRISP(NIHs Database of Funded Research
Projects)

• Search CRISP database to
• Analyze current Institute portfolio
• Areas with few funded projects
• Research areas already well funded
• Locate experienced NIH funded investigators in
  your area of interest
• Potential mentors/collaborators
• Check out the competition

http//crisp.cit.nih.gov/crisp/crisp_query.genera
te_screen
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CRISP http//crisp.cit.nih.gov/crisp/crisp_query
.generate_screen
Asthma
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The two letters after the mechanism in the grant
number indicate which institute is funding the
project. A list of abbreviations is available
at http//grants1.nih.gov/grants/funding/ac.pdfp
age16 on page 16.
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Preparing the Application
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Application Essentials

• Application instructions and forms
• http//grants1.nih.gov/grants/forms.htm
• Read the application instructions carefully!
• Schedule of receipt dates
• http//grants.nih.gov/grants/dates.htm
• Know your receipt date!

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Grant Writing Guides, Tip Sheets and Tutorials

• Many Institutes publish on-line documents to
  assist with grant preparation
• These documents may be Institute-centric, but the
  basic concepts apply to all applications
• Institute practices vary - if you have questions
  as you prepare your application, call the NIH
  program staff person in your area of interest!

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Grant Writing Guides, etc on new investigator web
page at http//grants1.nih.gov/grants/new_investi
gators/index.htm
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Congratulations, youve received an award! So
what are your important resources?
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Status System

• General Grant Information
• Status (Application awarded)
• Institution Name (nih)
• School Name (School of Medicine)
• School Category (OVERALL MEDICAL)
• Division Name (NONE)
• Department Name (Cell Biology and Physiology)
• PI Name (Apin, Walt)
• Grant (1R01CA048483-01)
• Proposal Title (New Important Cancer Research)
• Proposal Receipt Date08/31/2002
• Last Status Update Date03/02/2003
• Current Award Notice Date 03/02/2003

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Status System

• Application Information
• Award Document Number (R1MH99999A)
• FSR Accepted Code (Y/N)
• Snap Indicator Code (Y/N)
• Eligible for Project Extension (Y/N)
• Priority Score (140)
• Percentile (5.0)

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Status System

• Status History
• Status Message (Application awarded)
• Primary Institute or Center Assignment (NATIONAL
  CANCER INSTITUTE)
• Institute Center Assignment Date (10/01/2002)

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Status System

• Study Section
• Init. Review Group (ZRG1 AAAA-3)
• Council Meeting Date (YYYYMM) (200211)
• Meeting Location (RM301 6701 Rockledge Drive
  Bethesda)
• Meeting Date (Meeting Time1000)

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Status System

• Awards
• Direct Cost (100,000)
• Facilities And Administrative (50,001)
• Fee (0)
• Total Cost (150,000)

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Status System

• Contacts
• Scientific Review Administrator (SRA) (Public,
  John 301-555-1212 ipublic_at_nih.gov)
• Grants Management Specialist (GMS) (Adams, John
  301-234-6789 jpublic_at_nih.gov)
• Program Official (PO) (Smith, Adam 301-234-8989
  commons_at_od.nih.gov)

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Status System

• Other relevant documents available in status
• e-Application
• Summary Statement
• Latest FSR
• Latest NGA
• Abstract (Awarded Grant)

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Read the Summary Statement!

• See IRG recommendations
• Note budget changes

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Read the Notice of Grant Award for Terms and
Conditions of Award!
Note restrictions on award - No restricted
activities may occur until your organization
receives a revised notice of grant award

• NIH Grants Policy Statement http//grants1.nih.gov
  /grants/policy/policy.htm

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The NIH GPS and the Nature of the NIH Grant
Relationship

• Explicitly defines the roles, responsibilities
  and lines of communication, among the various
  individuals involved
• Explicitly communicates that the Notice of Grant
  Award is a legal document that creates legal
  obligations to perform in accordance with its
  provisions
• Sets high standards for grantees

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NIHGPS Focus on Grantee Responsibilities

• Monitoring and enforcement are clearly identified
  priorities
• NIH expects grantees to take active steps,
  including establishing internal control systems
• NIH expects grantees to comply not only with
  federal requirements but also with state and
  local laws and with the grantees own policies

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Flow-down of Requirements from OMB A-110 to
NIHGPS

• OMB Circular A-110 is implemented in HHS
  regulations at 45 CFR 74.
• http//www.access.gpo.gov/nara/cfr/waisidx_00/45cf
  r74_00.html
• Codification of Government-wide Grants
  Requirements by Department and Agency at
• http//www.whitehouse.gov/omb/grants/chart.html

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Relationship between NIHGPS and other terms and
conditions of a grant award?

• Program legislation and regulations cited in the
  NGA (e.g., 42 USC 241 42 CFR 52)
• Restrictions on the expenditure of federal funds
  in appropriations act
• 45 CFR Part 74 or 45 CFR Part 92
• NIHGPS in effect at beginning of budget period
• Notice of Grant Award (NGA)

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The NIHGPS is a living document

• The policy can be revised or the contents can be
  corrected via a Notice in the NIH Guide, with
  corresponding edits to the NIHGPS.
• OPERA is interested in your comments about the
  content of the document
• If you are interested in proposing a change to
  the policy you can send your recommendation to
  the GMO on the NGA, OPERA staff or
  GrantsPolicy_at_od.nih.gov

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General Resources
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Have a question on an application or a general
policy question?

• Contact OPERA or the grants management specialist
  listed on the NGA.

Have a question on an award that has been issued?

Contact the grants management specialist listed
at the end of the NGA.
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GrantsInfo

• Handles requests for grant applications, program
  guidelines, general information on grant
  applications and review policy
• Office of Extramural Research
• National Institutes of Health
• 6701 Rockledge Drive, Suite 6095
• Bethesda, Maryland 20892-7910
• PHONE [phone]
• FAX [phone]
• e-mail grantsinfo_at_nih.gov

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Find the Acronyms and Lingo Confusing?

• Glossary of NIH terms
• http//grants1.nih.gov/grants/glossary.htm
• NIH acronym definitions
• http//grants1.nih.gov/grants/acronym_list.htm

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Search!
Office of Extramural Research Website
http//grants1.nih.gov/grants/oer.htm
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Questions

• Office of Policy for Extramural Research
  Administration
• Carol Alderson
• Aldersoc_at_mail.nih.gov
• 301-435-0949
• Megan Columbus
• Megan.columbus_at_nih.gov
• 301-435-0937