The EVVRS

1
The EVVRS

• The Electronic Violence Vandalism Reporting
  System
• Training Winter, Spring 2009

2
Todays Objectives

• Become familiar with all system features
• Reporting Incidents of Students with
  Disabilities Understanding the changes made to
  the Offender Information Page.
• What to report Avoiding under- and
  over-reporting, and misreporting.

3
Where do the data go?

• Commissioners Report to the Legislature
• Public Access Site http//www.state.nj.us/educatio
  n/schools/vandv/index.html
• U.S. Department of Education
• The NCLB Consolidated Performance Report
• Reasons for Suspensions
• Students disciplined (reason, grade)
• Gun-Free Schools Report (Firearms)
• Students with Disabilities Suspension Report

4
A Quick Tour of the System

• System documents
• Entering data
• VV-SA Incidents
• Other Suspensions
• Modifying data

5
Reporting Disciplinary Incidents of Students with
Disabilities

• Suspension, Expulsion, 45-day Removals

6
Federal and State RequirementsSuspensions

• The IDEA requires submission of disciplinary data
  by November 1 of each school year
• Suspensions at least half of the school day
• Violations of the schools code of conduct
• Disruptive behavior, late to class, disrespectful
  behavior, etc.
• Out of school suspensions
• More than 10 cumulative school days in a school
  year
• More than 10 consecutive school days in a school
  year
• In school suspensions
• Must be reported, even if services were provided
• If services provided, the suspension is not
  counted towards the 10 days for a Manifestation
  Determination

7
Expulsions

• Under IDEA students with disabilities may be
  expelled
• If the behavior was not a manifestation of the
  students disability
• Services must still be provided
• May be provided in a location other than the
  placement at the time of the incident
• Alternative school
• Home instruction

8
45-Day Removals

• Unilateral removals
• School officials may remove a student with
  disabilities for 45 calendar days for the
  following
• Weapons
• The student carries a weapon to or possesses a
  weapon at school, on school premises, or to or at
  a school function under the jurisdiction of an
  SEA or an LEA or
• Drugs
• The student knowingly possesses or uses illegal
  drugs, or sells or solicits the sale of a
  controlled substance, while at school, on school
  premises, or at a school function under the
  jurisdiction of an SEA or an LEA or
• Serious bodily injury
• The student has inflicted serious bodily injury
  upon another person while at school, on school
  premises, or at a school function under the
  jurisdiction of an SEA or an LEA.

9
Removal by an ALJ

• To remove a student for dangerousness, a district
  must request a due process hearing
• An administrative law judge from the Office of
  Administrative Law may remove a student with a
  disability to an interim alternative educational
  setting because there was a likelihood that
  continued placement in the current educational
  setting would result in injury to the student or
  other students.

10
Data Collection Forms

• Report of Suspension/Removal of Students with
  Disabilities, for Other Reasons, including
  Offender Information
• VV-SA Form

11
Report of Suspension/Removal of
Students with Disabilities (Revised)for reasons
other than violence, vandalism, weapons or
substance abusefor the Electronic Violence and
Vandalism Reporting System (EVVRS)2008-2009

• School ______________________________
• Incident Information
• Incident Number ________________ The EVVRS
  generates the incident number upon data entry.
• Location of Incident cafeteria, classroom,
  corridor, other inside school, school grounds,
  bus, building exterior, district office, other
  outside, school entrance, off-site program
  (____________)
• Date of Incident ________________ Time of
  Incident ___________ ___ Bias
• Police Notification __None __Yes, complaint
  filed __Yes, no complaint filed
  __Gang-Related
• Contact Name _________________________ Contact
  Phone ________________
• Brief Description of the Reason for the
  Suspension ______________________________________
  _____________________
•  _________________________________________________
  __________________________________________________
  _______
• Offender Page Information
• Student ID________________________
• ___Was the student suspended or removed from
  his/her educational setting?
• __Yes __No
• If yes, check the disciplinary action
  taken
• __Expulsion __In-school suspension __Out-of-scho
  ol suspension
• Number of days suspended or removed for this
  incident __________
• Program/services provided upon disciplinary
  action (Check one)

12
VIOLENCE, VANDALISM, AND SUBSTANCE ABUSE (VV-SA)
OFFENDER INFORMATION, 2008-2009 (Revised)

• Please complete the following information for
  EACH offender involved in the incident.
• OFFENDER TYPE STUDENT ID NUMBER_______ STUDENT
  NAME______________________
• ____ Regular education student (Students of the
  school only) (Students of the school only)
• ____ Student with a disability
• ____ Student from another school
• ____ Non-student System-Assigned Incid
  ent Number_____________
• For students of this school only, check the items
  which describe any action taken regarding this
  offender.
• Removal Was the student removed from his/her
  educational setting? ____Yes Use Group A or
  B, Action Taken ____No Use Group C, Action
  Taken
• Disciplinary action taken Group A, All Students
  ____Expulsion
  ____In-school suspension
  ____Out-of-school suspension
• Group
  B, Students with disabilities only
  ____Unilateral removal ____Removal by ALJ
• Group
  C, All students
  ____None ____Detention
  ____Other
• Days removed or suspended _________________
• Program/Services provided upon disciplinary
  action ____None ____Assignment(s) ____Academic
  Instruction (only) ____Support Services (only)
• ____Educational Program (Academic
  Instruction and Support Services)
  ____In-district alternative education program
  ____Other in-district setting

13
Increase in Other Suspensions

• Over the past five years, the number of
  suspensions of students with disabilities for
  reasons other than violence and vandalism has
  increased, dramatically so in 2007-08.
• With the stress on Removal, the number is certain
  to increase.
• Districts should review their data recording and
  entry procedures accordingly.

14
Two Levels of Injury A Change from 2007-08

• Bodily injury Examples include concussions,
  fractured or broken bones, or cuts requiring
  stitches. Injury which requires professional
  medical attention but is not considered serious
  as defined below.
• Serious Bodily Injury Involves--(A) a
  substantial risk of death (B) extreme physical
  pain (C) protracted and obvious disfigurement
  or (D) protracted loss or impairment of the
  function of a bodily member, organ, or mental
  faculty.

15
Which Type of Injury? (see notes for answers)

1. A student is blinded in an assault
2. A students arm is broken in a fight
3. A student gets a bloody nose in a fight
4. A student is assaulted with a knife stitches are
   required to close the wound

16
Lets Practice

• Group up with your neighbors
• Take out the Other Suspension Form and the
  VV-SA Form
• Pick a Group Leader
• Pick a recorder who will complete one of the
  forms for the group.

17
A student with disabilities Which form? See
Notes.

1. skipped detention and received a half-day ISS
2. cursed a teacher and received an eight day ISS
3. breaks the wrist of another student and threatens
   others
4. brings a handgun to school

18
New on the EVVRS in 2009

• Incident Screen Local (optional)
• Offender Screen Removal, ISS, OSS, new options
  and requirements in Program Provided, Injury (two
  questions, two levels)
• Victim Screen ID for School Personnel (keep
  track as there is no edit check), injury (one
  question, two levels), non-specific group as
  victim type

19
Offender Information Screen

• Removal Select No only if the student was not
  removed from his/her educational setting.
• If a student was placed in an in-school crisis
  room, for example, select In-School Suspension
  for Action Taken and the appropriate Program
  Provided.

20
Offender Information (cont.)

• Edit checks
• Days Suspended must be gt 0 (greater than zero)
  unless Action Taken is from Group C. Can be
  one-half (.5) day.
• If Days Suspended gt 5, then Program Provided
  must be selected. If fewer than 5, then selection
  of Program Provided is optional (but recommended)

21
Victim Information Screen

• Unspecified Group as Victim Type Used, for
  example, when
• whole class is threatened (threat is recognized
  as serious, some probability of occurring
• Students in this school are threatened
• Not used for bomb threat

22
Victim Screen (cont.)

• ID for School Personnel
• Why? Will allow for unduplicated count
• Any combination of letters and numbers of three
  digits or more
• Assign the same number to one individual
• System does not check for previous entry of the
  number (no edit check)

23
Entering Data

• Wait until you have all the information
• Pick the right form (i.e., type of incident)
• Incident Page Always include location
• After making correction, check school name,
  offender type, victim type (they may revert to
  the default value)
• Victim of Violent Criminal Offense? If yes,
  enter information.

24
Underreporting, overrepporting and misreporting
on the EVVRS

• Regroup.
• Handout How would you classify . .
• From either Group A or B, decide as a group how
  you would report the incident described. Write
  it down.
• Refer to your Incident definitions.
• Be prepared to discuss. Expect disagreement.

25
Underreporting, overrepporting and misreporting
on the EVVRS (cont.)

• Write a description of an incident that you think
  a district
• might report, but should not
• might not report, but should
• might report, but misclassify (what error would
  they make?)

26
EVVRS Data When the Department monitors

• Sharp declines sustained over 3 years
• Gap between expected vs. actual (based on size
  and type of school)
• Observations made in QSACC visits
• Complaints by citizens or staff
• All four factors are examined together to select
  districts/schools to monitor

27
EVVRS

• Questions?
• Tech Support evvrs_at_doe.state.nj.us
• Private Schools for the Disabled
  evvrs-psd_at_doe.state.nj.us
• Tech Support Phone [phone]
• Using the EVVRS, DVD
• User Manual, FAQs

28
EVVRS Revision for 2009-10

• What would you like to see
• added,
• changed and/or
• Deleted?
• What kind of reports would be most useful?
• E-mail evvrs_at_doe.state.nj.us with ideas

29
April EVVRS TrainingRepeat of February Training

• 23rd Kenilworth Inn
• 29th Robert Wood Johnson
• 30th Gloucester Co. Office, Sewell
• AM PM sessions planned
• Register _at_ http//education.state.nj.us/events/