California Wing Logistics Officers Course Logistics Officers

1
California Wing
Logistics Officers Course

2
Logistics Officers Course

• Hosea Taylor, CAWG/LG
• 909-335-1220 Home
• niray_at_msn.com

3
Logistics Officers Course

• What we will cover today
• How to become a Logistics/Supply Officer
• Supply Officers Responsibilities
• Regulations
• S-Reports
• Accountability Procedures
• Forms Used
• Mandatory Supply Files
• Unit Requirements List (Want List)
• Transaction Register
• Inspections

4
Supply Officer Appointment

• Unit Commander appoints you on a Personnel
  Authorization (PA) and submits to Wing HQ.
• PA must be submitted by January 30th of each year
  and resubmitted each time the position is
  changed.
• Transfer of Property Responsibility form must
  also be completed and submitted at each change of
  supply officer.

5
Supply Officers Responsibilities

• Maintain accountability of units assets which
  includes equipment and vehicles
• Assist unit commander in ensuring assets are used
  properly.
• Communicate to unit commander when new equipment
  is needed.
• Maintain proper logistics filing system.

6
Logistics Regulations

• CAPR 67-1
• Supply Manual, August 2000
• CAPR 77-1
• Vehicle Regulation, November 2001
• CAPR 87-1
• Real Property, January 1989

7
Logistics Reports

• S-3 Equipment Inventory
• Includes all non-expendable items 2,000 and
  over.
• S-8 Communications Equipment Inventory
• Includes all communications equipment. Managed by
  director of Communications at National level.
• Equipment Dropped off S-3 on Oct 1, 2001
• Accountability Procedures
• Communications Equipment Dropped off S-3 on Oct
  1, 2001
• Accountability Procedures

8
Accountability Procedures

• Maintain positive control of all equipment
  assigned to Unit
• Perform physical inventory at least once per year
  using the S-3 Inventory Report and S-8
  Communications Report
• Tag all equipment with appropriate equipment
  tags.
• Red Tag for S-3 equipment
• CAP tags for communications equipment

9
Accountability Procedures (cont)

• After annual physical inventory, if everything
  matches then sign and submit to Wing HQ.

10
Logistics Forms Used

• CAPF 38, Property Document Register
• CAPF 37, Shipping and Receiving Document
• CAPF 37e Equipment
• CAPF 37c Communication equipment
• CAPF 37v Vehicles
• CAPF 37a Aircraft
• CAPF 111, Expendable Issue, Recap Sheet

11
CAPF 38 Property Document Register

• Used to record all property transactions
• Receipts when equipment is issued to unit for
  first time, can come in by purchase, donation,
  DOD funded or DOD excess (DRMO)
• Transfers when an item is transferred from one
  unit to another.
• Disposals when an item has been approved to be
  disposed of by the wing commander.
• Report of Survey when an item has been lost or
  stolen.
• Update when and item must be updated in the main
  database.

12
CAPF 38 Property Document Register

• A new CAPF 38 must be started annually on January
  1st.
• First line is for the Annual Supply Officer
  Appointment/Revalidation.
• Second line is for the CAPF 111.
• Third line starts the transactions.
• Transactions are numbered as such
• Lines are numbered by the last 2 digits of the
  current calendar year follow by 001 and up.
• Example 02-001
• This document number must appear on the CAPF 37.

13
CAPF 37e Shipping/Receiving Document

• Receipt
• Used when equipment is issued to unit for first
  time, can come in by purchase, donation, DOD
  funded or DOD excess (DRMO)
• Must be signed by unit commander or supply
  officer
• Disposal
• Used when disposing of property by landfill or
  DRMO.
• ALL DOD equipment must be returned to DRMO
  through Wing HQ.
• Donations or purchased items may be landfilled
  after approval is obtained from the wing
  commander.

14
CAPF 37e Shipping/Receiving Document

• Custody Receipt
• Used for issue to individual of non-expendable or
  DOD equipment. Whether it is on the S-3/S-8 or
  not.
• Must be renewed annually between 1 January and 31
  March by being signed by unit commander and
  member.
• Custody Receipt file must be maintained for each
  individual with issued property.
• Update
• Used when a correction must be made to the master
  database for a particular item. Such as wrong
  serial numbers, model number or noun.

15
CAPF 37e Shipping/Receiving Document

• Report of Survey
• Accompanies all investigation paperwork.

16
Sources of Equipment

• DOD Funded or NTC
• From National through Wing
• DOD Excess (12 digit DRMO number)
• From DRMO facilities through Wing
• Purchase (unit or member funds)
• CD Purchase (CD monies used)
• From National or Wing funds

17
Sources of Equipment

• FOB (Found on base)
• Donated
• To add to database must be accompanied by CAWGF
  55e Certificate of Donation.
• All donations must be approved in writing by wing
  commander.
• Dollar amount can only be assigned by donor.
• Make sure donation meets units needs. Dont be a
  pawn for someone else's junk.

18
CAPF 37c Communication Equipment Document

• Communication Equipment
• Produced through the Communication Equipment
  Management System (CEMS).
• Update
• Used when a correction must be made to the master
  database for a particular item.
• All updates must be accomplished at Wing level
  except the wing Communications Director may
  assign permission to unit Communications
  Officer/unit CC or unit Supply officer to assign
  equipment within their unit.

19
CAPF 37v Vehicle Document

• Used to receiver, transfer or dispose of a
  vehicle.
• Every unit who has been assigned a vehicle from
  Wing HQ will have a signed CAPF 37v on file with
  wing.
• All transfers of vehicles must be initiated
  through Wing HQ.

20
CAPF 37a Aircraft Document

• Used to document acquisition and transfer of
  aircraft.
• Includes all equipment installed in aircraft
  such as avionics and oxygen.
• All CAPF 37a s will be initiated through Wing HQ.

21
CAPF 111 Expendable Issue Form

• CAPF 111, Expendable Issue, Recap Sheet
• Used to record all transactions for expendable
  items ie uniforms.
• Used to track all DOD items that are no longer
  listed on the S-3 or S-8 reports.
• When an item is assigned to an individual in the
  unit, the item will be listed on the CAPF 111 and
  and CAPF 37e Custody Receipt will be completed
  and properly filed.

22
Mandatory Supply Files

• S-3 / Transaction Report File.
• Used to hold the current S-3 Inventory Report and
  all Transaction Reports received from Wing during
  the year.
• Non-expendable Receipt File
• Used to hold all CAPF 37s for receipts to unit.
• Non-expendable Transfer File
• Used to hold all CAPF 37s for transfers to other
  units.
• Non-expendable Disposal File
• Used to hold all CAPF 37s for disposals of unit.
• Supply Officer Appointment/Want List File
• Used to hold PA or CAPF 2a and Unit Want List.

23
Unit Requirements List (Want List)

• Submitted to Wing annually by 30 January of each
  year.
• Unit cannot ask for anything from a DOD source if
  it is not on Want List.
• Want list is not required to be turned in if the
  unit does not want anything for the upcoming year.

24
Transaction Register

• Received monthly if unit has had any
  transactions.
• Kept filed with Units S-3 Report to document
  changes.

25
Inspections

• Annual inspection from Reserve Assistance Program
  Officer (RAP Officer).
• Group inspection of all unit functional areas
  done once every 18 months.
• Survey Audit only five units a year get selected
  for this honor.

26
Questions????