VEEP OnLine Reporting Overview

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VEEP On-Line Reporting Overview

• Updated February 2007

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Purpose of VEEP Annual Report

• The VEEP annual report has three main purposes
• It allows you to demonstrate your facilitys
  pollution prevention and environmental management
  progress.
• It allows Virginia DEQ to confirm that your
  facility is maintaining its qualifications under
  the program.
• It informs Virginia DEQ and the public on the
  effectiveness of the VEEP program.

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Format of New On-Line Report

• Divided into 5 sections
• General Information (this section asks for
  background information on your facility)
• Environmental Impact Reporting (this section asks
  for information on the results of your
  Environmental Management System EMS and/or
  pollution prevention program)
• EMS and Environmental Performance Update (this
  section requests information on EMS development
  and compliance issues)
• Additional Information (this section provides
  space to provide any other relevant information
  and to attach documents)
• Submit (this section is where you indicate that
  the information contained in the report is
  accurate and submit the report)

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FAQs

• What if a facility is reporting for the second
  year in a row?
• Returning facilities will find the information
  they submitted in the previous year preloaded.
  That information can be added to or changed.
• How do multiple-facility organizations report?
• Multiple-facility organizations that applied as
  one entity may report as one entity otherwise,
  all reports should be facility-specific.

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FAQs

• Do facilities that are also in EPA's National
  Environmental Performance Track have to report
  under VEEP?
• No, VEEP members that are also members of
  Performance Track do not need to submit a VEEP
  annual report in addition to the Performance
  Track Annual Performance Report.
• How should E4 facilities report their continuous
  and sustainable environmental progress and
  community involvement?
• E4 facilities that are also members of EPAs
  Performance Track program do not need to report
  any additional information. E4 facilities that
  are not PT participants should enter this
  information in the Outreach to the Public field
  in the Additional Information section.

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Walk-Through of VEEP On-line System

• The next few slides will take you through the
  various components of the reporting system.

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Welcome Screen
First time users will register and establish an
password. Returning users will just log on.
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Log On Page
Your email address is your user name, which is
associated with one facility. If you are
responsible for more than one facility or are
taking over responsibilities from someone else
who has previously reported, you will need to
request access by contacting DEQ.
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1. General Information
Instructions are linked here.
You must enter all of your facilitys permit
numbers see instructions for more information.
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2. Environmental Impact Reporting
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Environmental Impact Reporting

• VEEP reporting system provides one page for
  reporting on each indicator.
• Indicators are selected using the dropdown menus
  for category and indicator (see next slides).
• Facilities in their second and third year of
  reporting are encouraged to continue to report on
  indicators that they have reported on in previous
  years to the extent possible.
• Facilities should not double-count environmental
  impacts (e.g., a facility should not report on
  both a reduction in on-site energy use and the
  associated reduction in an air emission, nor
  should a facility report on both reclaimed water
  use and total water use).

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Reporting Categories

• Air Emissions
• Energy Use
• Water Discharges
• Water Use
• Waste

• Material Use
• Land Use
• Product Performance
• Other

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Reporting Categories, Indicators Units
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Reporting Categories, Indicators Units
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Reporting Categories, Indicators Units
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Notes on the Air Emissions Category

• Greenhouse gases include CO2, CH4, N2O, HFCs,
  PFCs, and SF6.
• Particulate matter includes PM10 and PM 2.5.
• Toxics include all emissions regulated as
  hazardous air pollutants (HAPs) or that require
  TRI reporting.
• Some VOC emissions are also HAPs. For these
  emissions, choose the VOC indicator.
• Use the "other" indicator only if the emission
  cannot be categorized by one of the indicators
  provided.

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Notes on the Energy Category

• Purchased electricity refers to electricity
  purchased from a utility.
• On-site sources refer to sources combusted on
  site, and generally include all sources other
  than purchased electricity.
• Total energy use should be used to report your
  total energy use, including electricity and all
  on-site sources.
• Use the Other" indicator only if the energy use
  source or use cannot be categorized by one of the
  indicators provided.

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Notes on the Water Discharge Category

• Biological Oxygen Demand refers to BOD as it is
  defined as a conventional pollutant regulated by
  NPDES.
• Chemical Oxygen Demand refers to a
  non-conventional pollutant regulated by NPDES.
• Nutrients include nitrogen and phosphorous.
• Suspended Solids refers to TSS as it is defined
  as a conventional pollutant regulated by NPDES.
• Toxics include all discharges regulated as toxic
  by NPDES permitting or that require TRI
  reporting.
• Use the Other" indicator only if the water
  discharge cannot be categorized by one of the
  indicators provided.

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Notes on the Water Use Category

• Virgin Water Use refers to fresh water use.
• Total Water Use includes virgin and
  reclaimed/recycled water use.
• Use the Other" indicator only if water use
  cannot be categorized by one of the indicators
  provided.

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Notes on the Waste Category

• Hazardous Waste Disposed refers to all
  incinerated or landfilled RCRA-regulated wastes
  or wastes for which TRI reporting is required.
• Hazardous Waste Recycled refers to all
  RCRA-regulated wastes or wastes for which TRI
  reporting is required, when the waste is recycled
  on or off-site.
• Non-hazardous Waste Disposed refers to all
  non-regulated wastes that are incinerated or
  landfilled.
• Non-hazardous Waste Recycled refers to all
  non-regulated wastes that are recycled on or
  off-site.
• Use the Other" indicator only if the waste
  cannot be categorized by one of the indicators
  provided.

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Notes on the Material Use Category

• Hazardous Materials could be considered any
  materials for which a Material Safety Data Sheet
  is required in an occupational context, or where
  the use of the material produces a regulated
  emission (such as ozone-depleting substances).
• Recycled Materials Use refers to the use of
  materials that have at least some percentage of
  materials that were previously used by industry
  or consumers.
• Use the "other" indicator only if the material
  cannot be categorized by one of the indicators
  provided.

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Notes on the Land Use Category

• Land Restored refers to non-pristine land that
  is cleaned up and/or restored to its natural
  state.
• Use the "other" indicator only if the land use
  cannot be categorized by one of the indicators
  provided.

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Notes on the Product Performance Category

• Projected Product Lifetime Energy Use should be
  calculated by multiplying the product's energy
  use per hour by the number of hours estimated for
  the product's lifetime, and then multiplied by
  the quantity of units produced in the reporting
  year.
• Projected Product Lifetime Water Use should be
  calculated by multiplying the product's water use
  per hour by the number of hours estimated for the
  product's lifetime, and then multiplied by the
  quantity of units produced in the reporting year.
  
• Projected Product End-of-Life Waste should be
  calculated by multiplying the mass of the product
  that cannot be recycled at end-of-life by the
  quantity of units produced in the reporting year.
  
• Packaging Waste should be calculated by
  multiplying the mass of the product packaging
  that cannot be recycled by the quantity of units
  produced in the reporting year.
• Use the Other" indicator only if the product
  cannot be categorized by one of the indicators
  provided.

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Notes on the Other Category

• You can report using any units of measure.
• Use the Other" category and indicator only if
  the impact cannot be placed within an available
  category.

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Environmental Impact Reporting Example Report
for Hazardous Waste
Select the category and then the indicator and
click on the ADD button.
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Environmental Impact Reporting Example Report
for Hazardous Waste
The indicator Hazardous Waste Disposed is now
listed.
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Environmental Impact Reporting Example Report
for Hazardous Waste
In this example, three indicators have been added.
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Environmental Impact Reporting Example Report
for Hazardous Waste
Normalizing allows more accurate year to year
comparisons. There are a number of options
available in the pull-down screen. Information on
normalizing is available by clicking on this
link.
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Environmental Impact Reporting Example Report
for Hazardous Waste
The normalized quantity will be automatically
calculated for you when you click this button
after entering the actual quantity and
normalizing ratio.
Baseline for 1st year reporters is 2005 Year 1
is 2006.
You should report on each indicator during every
year of membership. During the first year of
online reporting, your facility will need to
provide past data for indicators that you have
reported on previously. Data that you provide on
this year's report will be saved in the system
and pre-filled in your facility's annual report
for next. See instructions for a detailed
explanation of how to report.
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Environmental Impact Reporting Example Report
for Hazardous Waste
Cost savings could include energy, water, or
materials use savings reduced labor,
maintenance, or operating cost savings reduced
administrative or compliance costs or any other
cost savings (you can provide numeric
information, descriptive or both).
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3. Environmental Performance/EMS Update
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E4 facilities should enter sustainability updates
here.
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4. Additional Information
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5. Submitting Report
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After Report Submission

• After reports are submitted, DEQ staff will
  review the report.
• Facilities may be contacted if the reviewers
  identify areas of the report in need of revision
  or further clarification.
• If not contacted, facilities can expect that
  their report is final and will be made publicly
  available and/or used for VEEP program evaluation
  and outreach purposes.
• Can reports be revised after submittal?
• During the review period, facilities cannot
  access the report directly. For revisions,
  contact Keith Boisvert at [phone] or
  kaboisvert_at_deq.virginia.gov or Bob Estes at (804)
  698-4079 or rcestes_at_deq.virginia.gov.

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Please contact DEQ with any questions.

• Keith Boisvert, 804-698-4225 kaboisvert_at_deq.virgin
  ia.gov