OUTINGS LEADERSHIP

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OUTINGS LEADERSHIP
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Step 1 - The Flyer

• Boy and Adult Leader draft an outing flyer
• Use MS Word.
• E-Mail the .doc file to the Outings Coordinator
  for distribution via email and snail mail. 
• Ask Outings Coordinator for a template if needed.
  
• Bring Flyers to the Troop Meeting

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FlyerPart 1Trip Information
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FlyerPart 2Outing SignupForm
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Step 2 - Present to the Troop

• Present the trip at the Troop meeting (3 weeks in
  advance is a good target for nearby trips).
•  
• Boy Leader discusses the trip
• Have flyer copies on the table (about 10-15)
• Pass around clipboard with a signup list
• Use Props
• Slide shows, Movies, Bikes, Kayaks, Backpacking
  gear etc.

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Step 3 - Medical Forms

• Get current medical forms for all scouts and
  adults from the Forms Manager
• Class 1 ? Less than 72 hours, such as day hikes
  or weekend trips?Completed by parent or
  guardian?Good for 12 months
• Class 2 ? More than 72 hours, e.g. summer
  camp?Must be completed by the scout's physician?
  Good for 36 months
• Class 3 ? High Adventure, e.g.backpacking or
  river rafting. Completed by physician. Also for
  Adults gt40
• Good for 12 months

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MedicalForm
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Step 4 - Authorization Forms

• Along with the medical forms, get the current
  authorization forms for each scout from the Forms
  Manager

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AuthorizationForm
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Step 5 - Arrange Transportation

• Organize your drivers. Obtain, for each driver
• Drivers License Numbers (Not Plate)
• Car makes models
• of seatbelts
• Insurance limits
• Much of this info is already on Troopmaster. See
  Outings Coordinator for details.

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Step 6 - Assign Personnel

• Adult Leader - (Advises the Boy Leader)
• Arranges car pool and transportation
• Prepares Local Tour Permit
• Retains Medical Forms and Authorization Forms
• Advancement Work
• Boy Leader (Leads the boys)
• Presents to the troop
• Plans/Coordinates the hike or other activities
• Manages cooks and assigns cooking groups
• Obtains the gear from the Quartermaster
• Advancement Work
• Assistant Adult Leader (2-Deep)
• CPR Certified Adult
• Safe-Swim-Defense Trained Adult
• Online course available at

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Step 7 - Local Tour Permit

• Available from www.bsa-troop237.org
• User name troop237
• Password (ask Scoutmaster or Outings Coordinator)
• Get signature from troop committee member, NOT
  the Scoutmaster or Adult Leader or Assistant
  Adult Leader.
• Fax to council office (925-674-6190) with your
  return fax number
• Do not go on the trip unless you receive the
  approved fax.
• Online form assistant is at http//www.scouting.o
  rg/forms/ltp/index.html

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LocalTourPermit
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xx
6/12/04
John Smith 38
Jan 2006
Orinda Firefighters Jan. 2008.
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xx
xxx-xxxx
xxx-xxxx
xx
xx
xx
Troop Committee Member
Adult Leader
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LocalTourPermitPage 2
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Step 8 - Plan the Meals

• Calculate your budget and plan your menus.
• -Check the Troop 237 website for ideas.
• -Make sure all meals are well balanced and
  nutritious.
• -Include appropriate beverages for each meal
• -Charcoal briquettes if you are using a Dutch
  oven.
• For each meal assign one assistant from your
  patrol to assist in preparation and cooking and
  one assistant to help with cleanup.
• Secure patrol cook kit, camp stove and/or Dutch
  oven (if needed) from Quartermaster.
• Make sure all troop items are returned clean and
  dry.
• Turn in all your food receipts the Adult Outing
  Leader

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Step 9 - Get the Gear

• A week before, Boy Leader and Quartermaster
  secure the gear from the troop locker
• First aid kit.  Check to make sure its complete
• Tents
• Stoves
• Cook Kits - Utensils
• Radios
• Wash Buckets

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Step 10 - Enjoy the trip

• Adult Leader carries the following documents at
  all times
• Local Tour Permit
• Signup forms
• Authorization Forms
• Medical Forms
• On hikes, keep in touch with Troop radios Ch 7/21
• Keep the boys together, not hanging with adults
• Keep it fun!

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Step 11 - Finishing Up

• E-mail final list of participants to Scout
  Master, Outings Coordinator, and Treasurer.
• Include miles hiked or biked
• Nights camped
• Service Hours
• Indicate if a backpacking trip
• Credit will be entered into Troopmaster by the OC
• Send in receipts to the Treasurer for
  reimbursement.
• Return Authorization forms and Medical Forms to
  Forms Manager
• Boy Leader assigns a Scribe to write up the trip
  for The Scouting Spirit.
• Participants upload photos to the troop web site
• Feedback to Scoutmaster.
• Cite successes, problems and good/bad behavior

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Resources

• Outings Coordinator Jim Labdon [phone]
  jimlab_at_comcast.net
• Forms Manager Anna Duncan [phone]
  ajduncan3_at_comcast.net
• Treasurer Carl Miller [phone]
  genevare_at_earthlink.net
• Flyer Mailing Carolyn Palmer 925-254-8414
  rcpalmer_at_comcast.net
• Troop Committee members Lloyd Slezak, Jeff
  Holland, Gary Witherall, Sandy Roadcap, Carl
  Miller, Dave Starkweather, Jim Labdon, Jon
  Steele, Erin Holland.

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Leadership Skills

• Communications
• Controlling the Group
• Counseling
• Effective Teaching
• Evaluating
• Knowing and Using Resources

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Leadership Skills

• Planning
• Representing the Group
• Setting the Example
• Sharing Leadership
• Understanding the Characteristics and Needs of
  the Group and Its Members

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Resources

• Outings Coordinator Jim Labdon [phone]
  jimlab_at_comcast.net
• Forms Manager Melissa Roeder [phone]
  cmroeder_at_net
• Treasurer Carl Miller [phone]
  genevare_at_earthlink.net
• Flyer Mailing Carolyn Palmer 925-254-8414
  rcpalmer_at_comcast.net
• Troop Committee members Jeff Holland, Gary
  Witherall, Carolyn Palmer, Carl Miller, Dave
  Starkweather, Jim Labdon, Melissa Roeder.