The Graduate College

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The Graduate College

• University of Oklahoma
• Health Sciences Center

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Welcome

• What does it mean to be a graduate student?
• What is the Graduate College?
• How is my program part of the Graduate College?
• What do I have to do to graduate?
• What is Graduate Student Association?
• What other activities, opportunities, or services
  are there for graduate students?
• Other things you should know!

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Academic Year 2006-2007
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How Many of You?

• 635 graduate students are enrolled in more than
  60 degree plans
• Ph.D. Students 167
• M.S. Students 463
• Unclassified/Special 5

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Who Are We?
James J. Tomasek, Ph.D. Dean Jane Bowers,
Ph.D. Assistant Dean Angela Grant Senior
Administrative Manager Karolyn Ruffin Graduate
Program Coordinator Karen Bentley Administrative
Coordinator Melissa Pinkston Staff Assistant
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Where Are We?

• Graduate College
• 1000 Stanton L. Young Blvd.,
• Library 258
• Oklahoma City, OK 73190
• Website http//www.ouhsc.edu/graduate
• e-mail grad-college_at_ouhsc.edu
• Phone [phone]
• Fax [phone]

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What Do We Do?

• Review and approve all graduate programs and
  courses
• Approve all Graduate Faculty Appointments
• Accept students into Health Sciences Center
  Graduate Programs
• Monitor graduate students progress
• Approve and process the appointments of GRAs,
  GAs, GTAs
• Grant graduate degrees certificates
• Provide interdisciplinary courses and programs
  for all graduate students
• Oversee academic appeals and cases of academic
  misconduct where appropriate
• Recruit for all graduate programs at OUHSC

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Graduate College Web Page
http//www.ouhsc.edu/graduate/
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Graduate Medicine Programs

• MS Ph.D.

• Graduate Programs
• Graduate Program in Biomedical Sciences-GPIBS
• Biochemistry Molecular Biology
• Cell Biology
• Microbiology Immunology
• Pathology
• Physiology
• Neuroscience
• Biological Psychology
• Radiological Sciences
• Genetic Counseling - MS Only
• 144 Graduate Students in 2006-07
• 111 PhD
• 9 MD/PhD (doing graduate work)
• 15 MS

M.D./Ph.D. Available
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Graduate Faculty Appointments
http//idgweb4.ouhsc.edu/facappt/
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Academic Issues

• Probation
• Must maintain a 3.0 GPA in all graduate courses.
• Must maintain satisfactory progress on annual
  evaluations.
• Must receive the grade of S in 5980 or 6980.
• Students on probation must receive permission of
  the Graduate College to enroll.
• Students on academic probation will be evaluated
  at the end of each subsequent semester.
• The probationary requirements must be met within
  9 credit hours of graded graduate course work or
  one calendar year from being placed on probation,
  whichever comes first.
• Students who fail to meet criteria during
  probationary period may be denied future
  enrollment.

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Academic Issues

• Academic Appeals
• Course
• The responsibility for academic evaluations of
  students rests with the faculty. If a student
  feels he or she has received a prejudiced or
  capricious evaluation by an instructor, and if he
  or she is unable to resolve the matter in
  conference with the instructor or the
  departmental chair, an appeal may be made to the
  appeals board of the college offering the course.
  
• General Exam, Thesis, Dissertation
• The Graduate College hears all appeals involving
  qualifying examinations, comprehensive
  examinations, general examinations, 5980 (thesis)
  or (6980) dissertation courses and/or
  disagreements that may jeopardize the continued
  enrollment of the student in the Graduate College
  or graduate program, and other matters of
  controversy not specifically covered in the
  Student Handbook.

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Academic Issues

• Academic Misconduct
• The policy regarding dishonest work is detailed
  in the Academic Misconduct Code, which describes
  academic misconduct as
• Cheating the use of unauthorized materials,
  methods, or information in any academic exercise,
  including improper collaboration
• Plagiarism the representation of the words or
  ideas of another as one's own
• Fabrication the falsification or invention of
  any information or citation in an academic
  exercise
• Fraud
• Destruction, misappropriation, or unauthorized
  possession of University property or the property
  of another
• Bribery or intimidation
• Assisting others in any act proscribed by this
  Code
• Attempting to engage in such acts.

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Non-Matriculated Student

• GPiBS student
• Follow GPiBS curriculum for first two semesters
• At end of spring semester choose a mentor and
  apply to program of mentor
• GPiBS Scholar Award

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Non-Matriculated Student (Cont.)

• Departments must file annual reports each year
  notifying the student and the Graduate College of
  the students progress
• No later than the end of the first year of
  graduate study, submit an Advisory Conference
  Report to the Graduate College.
• When nearing completion of course work file an
  Application for the General Examination in the
  Graduate College.
• The student must apply for the General
  Examination at least 2 weeks before the exam is
  held.

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Non-Matriculated Student (Cont.)

• Within one week after the General Examination is
  completed, a report signed by the entire
  committee must be submitted to the Graduate Dean.
  
• The report indicates satisfactory or
  unsatisfactory performance on the General Exam.
• If the performance is unsatisfactory an approved
  plan to re-take the General Exam must be
  submitted to the Graduate College.
• Failure of the General Exam a second time will
  result in dismissal.

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Non-Matriculated Student (Cont.)

• Establish the Doctoral Committee immediately
  after the General Examination is successfully
  completed.
• Doctoral Committee Members must meet guidelines
  in the Graduate College Bulletin (4.10)
• http//w3.ouhsc.edu/graduate/GCBulletin/Doctoral_P
  rograms/Doctoral_Frameset.htm
• Doctoral Committee must first be approved by
  program
• Once Doctoral Committee is approved by the
  Graduate College the student is accepted as a
  matriculated student.

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Matriculated Graduate Student

• Enroll in a minimum of two credit hours of 6980
  each semester following your initial enrollment.
  More hours are required to maintain GRA position.
• Submit annually to the Graduate College a
  progress report performed by the Doctoral
  Committee.
• Students should meet with Doctoral Committee at
  least every 6 months and discuss research progress

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Defense of Doctoral Dissertation

• Prepare reading copy of dissertation and receive
  approval from dissertation advisor.
• Submit reading copy to Graduate College with
  approval of advisor and a request to approve
  final dissertation committee.
• Distribute reading copies to committee for
  approval.
• Receive approval of reading copy from committee.
• Graduate College will perform degree check.
• When reading copy and degree check are approved
  by the Graduate College the student may schedule
  dissertation defense.
• All reading copy and graduation related deadlines
  are printed in the class schedule.

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Defense of Doctoral Dissertation (Cont.)

• At least 10 business days before the defense the
  student must submit to the Graduate College a
  formal announcement of your defense
• Within 72 hours after the defense, submit the
  authority report form with the results signed by
  all committee members to the Graduate College.
• Within 60 days after passing the dissertation
  defense, submit your dissertation to the Graduate
  College.
• If all graduation requirements, including the
  depositing of the dissertation, are not complete
  prior to the start of the next semester students
  will be required to enroll in an additional 2
  hours of 6980.

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4.12 GRADUATION DEADLINES
The date of graduation for each term shall be
the last day of final examination in the fall,
the date of commencement in the spring, and the
last day of classes in the summer. To entitle a
student to graduate as of that date, all work
required for the degree (this includes the
depositing the thesis/dissertation in the library
and payment of tuition and fees) must be
completed satisfactorily prior to the first day
of classes of the next semester or summer
session. It is the student's responsibility to
make sure all degree requirements have been met.
If the student has not completed all the
requirements, the student will become a graduate
the following semester.
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Doctoral Degree Checklist

• Graduate College Bulletin Section 4.14
• http//w3.ouhsc.edu/graduate/GCBulletin/Doctoral_P
  rograms/Doctoral_Frameset.htm

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OUHSC Student Governance
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Graduate Student Association

• GSA is the student governance board of the
  graduate students at the Health Sciences Center. 
  
• Every Graduate Student is a member
• Portion of the fees paid each semester funds GSA
  and its activities
• Graduate College serves as Advisor and meets
  regularly with the Graduate Student Association
• College of Medicine GSA Representatives for
  2007-2008
• GSA Executive Officers for 2007-2008
• Rebecca Bourn, Chairperson
• Curtis McMurtrey, Secretary
• Katie Bryant, Treasurer

Graduate Student Association Web
Page http//w3.ouhsc.edu/graduate/gsa/index.htm
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Graduate Student Association (Cont.)

• GSA Annual Activities
• Graduate Research, Education, and Technology
  Symposium (GREAT)
• Distinguished Lecture Awards
• Dissertation/Thesis Awards
• Travel Grants for Graduate Students
• Research Grants for Graduate Students
• AEL Distinguished Graduates Awards Luncheon
• Various social events throughout the year

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GREAT Symposium

• GREAT Graduate Research Education and
  Technology Symposium
• March 25th - March 27th
• All HSC Students are invited to participate
• Competitive Poster Oral Presentations
• Clinical Categories
• Research Categories
• Workshops and Keynote addresses offered
  throughout program

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Preparing Future Faculty

• One-year interdisciplinary program comprised of a
  two-course sequence designed to offer students a
  specialization in the professorate.
• Fall
• "Methods" course offered through the Graduate
  College would contain didactic and demonstration
  units to familiarize students with the research,
  teaching, and service demands of an academic
  position.
• Spring
• Laboratory or practicum where participants are
  teamed with a mentor to gain actual teaching
  experience. Teaching experiences may be at
  neighboring institutions.

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Graduate College - OUHSC
Graduate College 1000 Stanton L. Young
Blvd., Library 258 Oklahoma City, OK
73190 Website http//www.ouhsc.edu/graduate e-
mail grad-college_at_ouhsc.edu Phone
405-271-2085 Fax [phone]