ONR Update NCURA Region VI

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ONR UpdateNCURA Region VI VII Spring
MeetingJohn A. VenciusRegional DirectorSan
Diego Regional OfficeGabriel OlivasAdministrativ
e Contracting OfficerApril 29, 2009
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ONR Update

• ONR Overview
• 35 Indirect Cost Cap
• Changes To Invoice Procedures
• Pay Web and WAWF
• Helpful Tips
• Questions

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ONR Overview

• ONR has been involved in university research
  administration for over sixty years.
• Grew out of WWII Office of Scientific Research
  Development
• 1941 Office of Scientific Research and
  Development established to harness university
  brainpower for the war effort
• Great success
• Radar, bomb sights, sonar for homing torpedoes,
  etc., etc.

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Acquisition Department
CAPT John F. Couture, SC, USN Director of
Acquisition (BD02) -------------------------------
------------------------------- Mr. Charles R.
Paoletti Executive Director for Acquisition
Management (BD02A)
NRL Contracts Joe Ely
HCA Authority
Frank ODay Acquisition Computing Environment
(BD21)
Genesta Belton Contracting Activity Policy
(BD22)
Lambert McCullough University Business Affairs
(BD24)
Salia Price Contract Grant Awards (BD25)
Deputy Susan Sutherland
Indirect Cost (BD242) Debbie Rafi
Engineering / System Reviews (BD241) Abraham
Sabbag
Branch 1 (BD251) Vera Carroll
Branch 2 (BD252) Darrien Demps
Branch 3 (BD253) Brain Bradley
Branch 4 (BD254) Wade Wargo
Atlanta (BD243) Susan Kiddoo
Boston (BD244) Michael Kelly
San Diego (BD246) John Vencius
Chicago (BD245) Gerald Smith
Seattle (BD247) Kathy Wharry
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ONR Overview
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Regional Offices Functions

• Five Regional Offices
• Perform Post Award Functions For Delegated Awards
• DoD Activities
• NASA
• Other Agencies

http//www.onr.navy.mil/02/024/offices.asp
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Regional Offices Functions
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Our Workload
Each Regional Office processes an average of 662
vouchers per month.
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Closeouts

• Continuing challenge to significantly reduce the
  backlog of expired awards
• Why?
• Buried by the backlog
• The older they get the more difficult they are to
  close
• Detracts from real time customer service

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FAR Part 45 Rewrite

• Prior Attempts in 1994, 2000
• Latest started in 2003
• Published May 2007
• Control vs. Management
• DoD Manual being replaced by PGI

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35 Indirect Cost Cap

• FY 2008 2009 RD Funds Subject To Maximum 35
  of Total Cost
• Clause Added To Applicable Awards
• FA Rates Under 53 Should Meet Requirement
• ONR Oversight Responsibility
• Be Prepared To Provide Data At Closeout

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Changes to Invoice Procedures

• DFAS Closures
• PayWeb Integration With Wide Area Workflow (WAWF)
• WAWF

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DFAS Closures

• DFAS Charleston Closed 01/31/2008
• Vast Majority Of ONR Awards
• New Office Is DFAS Columbus, OH
• DFAS Pensacola Closed 04/11/2008
• Other Navy Activities
• New Office Is DFAS Cleveland, OH
• Additional Closures Through FY 2009

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DFAS Closures (contd)

• Change Should Be Seamless To Awardees
• Award May Need Modification
• Could Be Payment Delays For Invoices Submitted On
  Or About Closure Date
• Use DFAS Centralized Help Line Number
• 1-800-756-4571
• Call ONR Regional Office

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PayWeb WAWF

• WAWF (Wide Area Work Flow)
• A secure web-based system for electronic
  invoicing, receipt and acceptance
• DoD response to FY 01 Authorization Act
  requirement for electronic system to
• Receive invoices
• Record receipt and acceptance
• Certify and pay invoices
• Designed primarily for commercial organizations
  with fixed price contracts

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PayWeb WAWF

• PayWeb
• ONR designed electronic payment processing system
• Great success
• 95 vouchers on ONR awards submitted
  electronically
• Faster payment (3 days vs 30)
• Improved expenditure rate
• Intended to be prototype for DoD-wide grant
  payment system. However

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PayWeb WAWF

• DFAS issues restricted PayWeb use to Navy awards
  paid by Charleston
• DFAS Charleston closed JAN 2008
• ONR recommended changes to WAWF to allow
• Processing of grant vouchers
• Processing of cost vouchers for
  nonprofits/educational institutions
• Use of PayWeb as front end
• A marriage made in.?

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Future of PayWeb / WAWF

• Invoice All DoD Awards Using PayWeb?
• PayWeb Will Automatically Feed ONR Systems And
  WAWF
• One Invoicing System

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WAWF Notes

• ONR as cost voucher approver vs. DCAA
• Do not submit vouchers as Final
• ONR Regional Office Roles
• Grant Approver
• Cost Voucher Approver
• LPO (Local Processing Office)
• Neither Inspector nor Acceptor

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DRSDocument Retrieval System

• A start towards the paperless office
• Electronic files integrated into ONR business
  processes
• e.g., new ONR final patent report and 1593
  process
• No need to send documents
• Part of our continual innovation evolution
• CAMIS
• Data
• Toolbox
• Reports, Analysis, Automated Letters
• PayWeb, etc.

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Helpful Tips

• When Contacting ONR, Start With Assigned ACO/AGO
• If Unsure, Email ONR_City_at_onr.navy.mil
• Always Reference Award Number
• Ensure ONR Receives Final Documents
• If Award Is Not Listed In PayWeb, Contact ONR
  Regional Office
• Electronic Documents Preferred
• Some Attachments May Be Stripped (zip, txt, etc.)

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Thank You
http//www.onr.navy.mil
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