DOCLINE Reports Make Great Management Tools

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DOCLINE Reports Make Great Management Tools
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Aging Well 21 in 2006, 22 in 2007
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Hospital Libraries outnumber all others combined,
so it is doubly important that you know how to
order reports and use reports provided by DOCLINE.
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4.5 ILLs per minute
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Complete List and Description of
DOCLINE Reports

• Select the Help link from the top of the
  DOCLINE menu.
• In the Table of Contents, select Request
  Reports,
• Then select ILL statistics and reports.

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To display DOCLINE reports Select Requests,
then Reports. Users have access to the four
most recent quarterly reports and two most recent
annual reports. When a new report is generated
it will replace the oldest of the listed
reports. Please Note NLM cannot provide
reports from previous quarters.
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What is the schedule for the DOCLINE Requests
Statistics?
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Quarterly Reports, names numbers
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On Demand Semiannual Reports
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Report 1-1A Summary DOCLINE Borrower Statistics

• Requested The total number of requests entered
  by the library into DOCLINE during the quarter,
  listed by type of material, journals or
  monographs.
• Filled The total number of DOCLINE requests
  filled for the library during the quarter,
  regardless of when they were entered into
  DOCLINE. Listed by type of material.
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• Not Filled The total number of DOCLINE requests
  that were not filled for the library during the
  quarter, regardless of when they were entered
  into DOCLINE. Listed by type of material. This is
  the final disposition of the request.
•  

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Report 1-1A continued

• Throughput (Filled) and Throughput (Not Filled)
• The average difference, in days, between the date
  the request was entered into DOCLINE and the date
  it was completed (filled or not filled).
• Requests that are completed on the same day they
  are entered into DOCLINE have a throughput of 0
  days. This number is based on actual calendar
  days (not working days), averaged over all
  requests in each category.

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Report 1-1B Summary DOCLINE Lender Statistics

• Removed for Non-Receipt The number of DOCLINE
  requests that were removed from the waiting list
  for "Non-Receipt" during the quarter, listed by
  journal or monograph.
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• Removed for Non-Action The number of DOCLINE
  requests removed from the waiting list for
  "Non-Action" during the quarter, listed by
  journal or monograph.
• Throughput (Filled) and Throughput (Not Filled)
  Calculated as the average difference, in days,
  between the date the library received the request
  and the date it was updated (filled or not
  filled). Requests that are updated in LEND on the
  same date they are received have a throughput of
  0 days. Total throughput is arrived at by
  averaging the throughput over all the requests in
  each category.

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Ranked List of Serial Titles - Borrower (Report
1-8AB)

• Report Summary The Ranked List of Serial Titles
  - Borrower reports provide data on the number of
  times each title has been requested during the
  given period. These reports include only those
  requests borrowed by a library they exclude all
  cancelled requests.
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• Frequency Two cumulative reports distributed
  annually.  
• The 1-8A annual cumulative report covers July
  through June. The second annual cumulative
  report,
• 1-8B, covers the calendar year, January through
  December.
• Statistics Examined by Report
• This report counts only requests associated with
  an NLM Unique Identifier in LocatorPlus.

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Report 1-8AB continued

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• Number Filled The number filled is based upon
  those titles requested during the year. It does
  not include any requests that may have been
  filled during the year, but requested the
  previous year.
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• Pub Year (Requested per Year)  The number in
  parentheses after the year indicates the number
  of requests for articles from that year of
  publication.

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National Library of Medicine DOCLINE Statistics
Ranked List of Serial Titles Requested
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Ranked List of Serial Titles - Lender (Report
1-8CD)

• Report Summary The Ranked List of Serial Titles
  - Lender report provides data on the number of
  times a title has been requested from a lender
  during the given period. These reports include
  only those requests received by a library they
  exclude all requests removed by Time-Triggered
  Actions for non-receipt.
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• Frequency Two cumulative reports distributed
  annually. The 1-8C annual cumulative report
  covers July through June.  The second annual
  cumulative report, 1-8D, covers the calendar
  year, January through December.
• Statistics Examined by Report
• This report counts only requests associated with
  an NLM Unique Identifier in LocatorPlus.
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• .
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• Report Availability Users have access to the two
  (2) most recent annual reports. When a new report
  is generated it will replace the oldest of the
  listed report.

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Ranked List of Serial Titles - Lender continued

• Total Requested The number of requests per title
  requested from the lender during the year.  It
  does not include any requests that were not
  receipted by the lender.
• Total Filled The number of requests per title
  filled during the year.  It does not include any
  requests that may have been requested during the
  year, but that were filled outside the reporting
  period.
• Pub Year (Filled per Year)  The number of
  requests filled is broken down by publication
  year.  The number in parentheses after the
  publication year indicates the number of requests
  filled for articles from that year of publication.

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Ad hoc Monthly Reports

• Go is for searching, not a periodic report
• Choose DOCLINE or Loansome Doc, as needed
• Choose lend or borrow, as needed
• Choose status filled, pending or retired, as
  needed
• Begin End choose effective dates for the
  report,
• up to 40 days
• 6. Sort up or down
• 7. Right column Go for the report to run

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DOCLINE -- Printing DOCLINE Reports

• Using Internet Explorer 6.x or 7.x
• From the DOCLINE menu, select Requests then
  Reports.
• Select the report to view/print.
• From the IE menu, select File, then Print.(Note
  In IE 7.x, if the menu bar is not displayed by
  default, from the printer icon on the command
  bar, select Page Setup to change the page
  orientation and to print the report.)
• In the Print dialog box, select the Preferences
  button.
• Change the page orientation to Landscape. (Note
  The location of this setting will depend upon
  your printer printer driver.)
• Click OK then In Print dialog box, click OK.

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Using Firefox 1.5.x or 2.x

• From the DOCLINE menu, select Requests then
  Reports.
• Select the report to view/print.
• From the Firefox menu, select File, then Print.
• In the Print dialog box, select the Properties
  button.
• Change the page orientation to Landscape. (Note
  The location of this setting will depend upon
  your printer printer driver.)
• Click OK.
• In Print dialog box, click OK.

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DOCLINE -- Downloading DOCLINE Reports to
Excel

• Using Internet Explorer 6.x or 7.xFrom the
  DOCLINE menu, select Requests then Reports.
  Select the report to download. While viewing
  the report, from the IE menu select Edit, then
  Select All. From the IE menu select Edit, then
  Copy. (Note In IE 7.x, if the menu bar is not
  displayed by default, right click in the report
  on the browser screen and highlight Select All.
  Next right click on the report and select Copy.)

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In Excel

• Open a new workbook
• Click in cell A1. From the Excel main menu,
  select Edit,
• then Paste. Select "Match Destination
  Formatting"
• from the "Excel Paste Options" menu. Add or
  modify formatting as desired
• for local needs

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Using Firefox 1.5.x or 2.x

• From the DOCLINE menu, select Requests then
  Reports.
• Select the report to download.
• While viewing the report, from the Firefox menu
  select Edit, then Select All.
• From the Firefox menu select Edit, then Copy.
• In Excel, open a new workbook.
• Click in cell A1.
• From the Excel main menu, select Edit, then
  Paste.
• Select "Match Destination Formatting" from the
  "Excel Paste Options" menu.
• Add or modify formatting as desired for local
  needs.

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Reports All libraries which include my library in
their routing table
Select Requests, then Reports from the DOCLINE
main menu.Click the "Routing Table Statistics
(Report 1-7)" link from the list of the DOCLINE
generated reports.Report 1.7 lists all
libraries that include your library in their
routing tables at the time the report was
generated. Contact the library directly if you
wish to have your institution removed from their
routing table. Click on the link to the LIBID to
view the Institution record.
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MDUSRL appears in the Routing Tables/Cells of the
following 19 institutions
TXUHRL National Network of Libraries of Medicine/
Houston - 1 UTUBPF National Network of Libraries
of Medicine/ Salt Lake City -1 CAUPSR NN/LM,
Pacific Southwest/ Los Angeles Not a DOCLINE
Library - 2 ILUGMR National Network of Libraries
of Medicine/ Chicago Temporarily Not Receiving
Requests - 2 NEUMDO National Network of Libraries
of Medicine (Test Only)/ Omaha Demo Library -
2 SCURIC Palmetto Health Richland/ Columbia 5
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Camille SalmondPhone 801-581-5282Email
ill_at_lib.med.utah.edu
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To submit a report, click on the appropriate
report name hyperlink. To review or cancel a
report that you have submitted and is not yet
ready, click on the Review/Cancel Submitted
Report(s) hyperlink. To view, print, or save a
report that is ready, click on the Reports Ready
hyperlink.
Reports Ready You have no reports at this time
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Note the added fields for this report
request Frequency ISSN Title abbreviation
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Holdings Report Default Layout
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Union List for E-SEA Library Group
Title Owning Libraries by State and
City
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Presentation Link

• http//nnlm.gov/sea/services/webconf/index.html

SE/A Regionwide Web Conferences January 9, 2007 -
NN/LM SE/A Update and Creating Posters Using
PowerPoint Presenters Toni Yancey and J. Dale
Prince April 10, 2007 - DOCLINE 101 Management
Reports Presenter Beth Wescott
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