Emergency Preparedness

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Emergency Preparedness

• Tulane University
• (Revised April 2006)

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EMERGENCY PREPAREDNESS

• Events
• Emergency Action Plans
• Risk Assessment

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EMERGENCY PREPAREDNESS

• TYPES OF EVENTS
• Natural
• Severe weather hurricane, tornado, high winds,
  thunderstorm, temperature extremes, flood
  confirmed or suspected disease outbreaks fire

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EMERGENCY PREPAREDNESS

• TYPES OF EVENTS (CONTD)
• Technological
• Electrical, natural gas, water, sewer, steam,
  fire alarm, telecommunications, vacuum, Heating
  Ventilation Air Conditioning (HVAC), information
  systems, hazardous material and waste,
  transportation, fuel shortage, and building or
  structural damage

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EMERGENCY PREPAREDNESS

• TYPES OF EVENTS (CONTD)
• Human
• Mass Casualty Management, Weapons of Mass
  Destruction BNICE (Biological, Nuclear,
  Incendiary, Chemical and Explosive), VIP
  Situation, Infant or Child Abduction, Hostage
  Situation, Civil Disturbance, Bomb Threat, and
  Death of Employee or Student

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EMERGENCY PREPAREDNESS

• Develop administrative and/or departmental
  policies and procedures for these contingencies.
• Some are already in place
• Others being developed

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EMERGENCY PREPAREDESS

• An Emergency Preparedness Committee has been
  established
• To address issues involving emergency
  preparedness
• Includes staff from Environmental Health and
  Safety (OEHS), Facilities Services, TU Police
  (Uptown), TUHSC Police, Risk Management, Public
  Relations, Information System, Emergency
  Preparedness, Students Affairs, Residence Life,
  Telecommunications, TNPRC, and Student Health
• Reports to the SVP for Operations/CFO

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EMERGENCY PREPAREDNESS

• Employees will be advised as needed of an
  emergency situation via telephone, email, TU
  website, and/or through their supervisors.
• Staff members are urged to regularly check their
  email, the Tulane Alert Line and website.
• Employees must stay in close communication with
  their supervisors.

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EMERGENCY PREPAREDNESSHurricanes
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EMERGENCY PREPAREDNESSHurricanes

• Severe Weather Event Hurricanes
• Category One Hurricane
• Winds 74-95 mph
• Storm surge generally 4-5 ft above normal.
• No real damage to building structures. Damage
  primarily to unanchored mobile homes, shrubbery,
  and trees.
• Some coastal road flooding and minor pier damage.
  
• Hurricane Allison of 1995 was a Category One
  hurricane at peak intensity.

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EMERGENCY PREPAREDNESSHurricanes

• Category Two Hurricane
• Winds 96-110 mph. Storm surge generally 6-8 feet
  above normal.
• Some roofing material, door, and window damage of
  buildings.
• Considerable damage to shrubbery and trees with
  some trees blown down. Considerable damage to
  mobile homes, poorly constructed signs, and
  piers. Coastal and low-lying escape routes flood
  2-4 hours before arrival of the hurricane center.
  
• Hurricane Georges of 1998 was a Category Two
  Hurricane.

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EMERGENCY PREPAREDNESSHurricanes

• Category Three Hurricane
• Winds 111-130 mph. Storm surge generally 9-12 ft
  above normal.
• Damage to shrubbery and trees with foliage blown
  off trees and large trees blown down.
• Low-lying escape routes are cut by rising water
  3-5 hours before arrival of the center of the
  hurricane.
• Terrain continuously lower than 5 ft above mean
  sea level may be flooded inland 8 miles (13 km)
  or more.
• Hurricane Betsy of 1965 was a Category Three
  hurricane.

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EMERGENCY PREPAREDNESSHurricanes

• Category Four Hurricane
• Winds 131-155 mph. Storm surge generally 13-18 ft
  above normal.
• Shrubs, trees, and all signs are blown down.
  Complete destruction of mobile homes.
• Low-lying escape routes may be cut by rising
  water 3-5 hours before arrival of the center of
  the hurricane.
• Terrain lower than 10 ft above sea level may be
  flooded requiring massive evacuation of
  residential areas as far inland as 6 miles.
• Hurricane Opal of 1995 was a Category Four
  hurricane.

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EMERGENCY PREPAREDNESSHurricanes

• Category Five Hurricane
• Winds greater than 155 mph. Storm surge generally
  greater than 18 ft above normal.
• All shrubs, trees, and signs blown down. Complete
  destruction of mobile homes. Severe and extensive
  window and door damage.
• Low-lying escape routes are cut by rising water
  3-5 hours before arrival of the center of the
  hurricane.
• Massive evacuation of residential areas on low
  ground within 5-10 miles (8-16 km) of the
  shoreline may be required. Hurricane Camille of
  1969 was a Category Five hurricane.

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EMERGENCY PREPAREDNESSHurricanes
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EMERGENCY PREPAREDNESSHurricanes

• The President of TU or designee will announce
  when the university will close.
• Designated essential staff will be required to
  return to work to assist beyond their normal work
  schedule. Only essential staff will be allowed
  in the facilities.
• Police Departments, Facilities Services, Plant
  Operations, Vivarium, TNPRC staff, OEHS,
  Emergency Operations Center personnel, Emergency
  Preparedness, Administration, etc.

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EMERGENCY PREPAREDNESSHurricanes

• If you are an essential staff member, you may be
  allowed to bring your immediate family with you.
• Please note that no TU facility will be
  designated as a PUBLIC SHELTER.
• It is critical that the number of occupants at
  any TU facility opened during an emergency must
  be kept to a minimal.

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EMERGENCY PREPAREDNESSHurricanes

• Non-essential staff will be asked to prepare
  their work areas as needed and then leave.
• Proceed to the nearest shelter or evacuate as per
  official announcements.
• The opening of shelters will be preceded by a
  public announcement made by the governmental
  authorities.
• There is no public listing for shelters.
• Have an Evacuation Plan know where you are
  going and by what route.

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EMERGENCY PREPAREDNESSHurricanes

• Non-essential staff, have a Disaster Prep Bag
  with you to contain the following
• Sheets, blankets, pillows, sleeping bags, money
  for food, personal medications, sealed food items
  which do not need refrigeration or cooking, baby
  medications, supplies, change of clothing,
  flashlights, batteries, games, books, portable
  radios, batteries, toilet articles, insurance
  papers, etc.

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EMERGENCY PREPAREDNESSHurricanes

• A Safe Area of Refuge from the City of New
  Orleans is north of the I-12 corridor in St.
  Tammany Parish.
• The TNPRC is located in this area.

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EMERGENCY PREPAREDNESSHurricanes

• Supervisors
• Designate essential staff
• Have a cascade call back list to include updated
  list of employees, priority call order, and home
  phone numbers.
• Develop departmental policies and procedures to
  include personnel, supply and equipment needs for
  response pre, during, and post emergency.

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EMERGENCY PREPAREDNESSHurricanes

• Supervisors
• Train employees on the policies and procedures
  for emergency response
• For severe weather planning, complete prior to
  hurricane season, June 1 November 30.
• Advise staff to remain in contact with you for
  rapid post emergency response.

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EMERGENCY PREPAREDNESSHurricanes

• Essential employees
• Have a Disaster Prep Bag to contain
• Same items as for non-essential employees.
• Include your ID badge
• Include your normal work clothes such as uniform,
  TU shirt, or scrubs. This will assist in
  identification especially if you must pass police
  check points.

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EMERGENCY PREPAREDNESSHurricanes

• Items not to bring
• Pets, alcoholic beverages, candles, fuel lamps,
  firearms, and electrical appliances.
• Make prior arrangements for pet care. TU and
  public shelters will not allow pets inside their
  facilities.
• Prepare for an emergency event to last for a
  minimum of 3 days.

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EMERGENCY PREPAREDNESSHurricanes

• City of New Orleans Categories 1, 2 3 (fast
  moving) Hurricanes Non-Evacuation
• A general evacuation order will not be issued.
• Shelters inside the city may be opened.

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EMERGENCY PREPAREDNESSHurricanes

• City of New Orleans Categories 3 (slow moving),
  4 5 Hurricanes - Evacuation
• Precautionary Evacuation Notice will be issued 72
  hours or less before gale force winds reach the
  city.
• Special Needs Evacuation will be ordered 8-12
  hours after the Precautionary Evacuation Notice,
  if the threat of a storm surge and citywide
  inundation is imminent. This is mandatory for
  all facilities caring for the special needs and
  disabled population.

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EMERGENCY PREPAREDNESSHurricanes

• Evacuation Plan (Continued)
• A General Evacuation Order will be issued 48
  hours or less before gale force winds reach the
  city.
• This is the final most serious phase of
  evacuation.
• All persons will be instructed to leave.
• Traffic controls will be imposed.
• Contraflow interstate roadway patterns will be
  implemented.
• Interstate roads leading out of the city will
  then be closed as per the governing authorities.

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EMERGENCY PREPAREDNESSHurricanes

• Tulane University Categories 1, 2, and 3 (fast
  moving)
• Reily Recreation Center will be the main
  Emergency Operations Center.
• TU facilities to be closed at the direction of
  the President. Designated areas to remain open.
• Essential staff to remain
• Non-essential staff will respond and/or evacuate
  as per the direction of the Mayor, City of New
  Orleans. Staff must provide their supervisors
  with telephone numbers where they can be
  contacted.

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EMERGENCY PREPAREDNESSHurricanes

• Tulane University Categories 1, 2, and 3 (fast
  moving) Continued
• Students residing on campus will be asked to
  evacuate. Those remaining will be relocated to
  the Reily Recreation Center, Butler, Sharp, and
  Monroe Halls.
• Most of the buildings will be closed and shutdown
  except for designated critical buildings. These
  will be switched to the Co-generation Unit for
  electrical power, or they will operate from
  generators.

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EMERGENCY PREPAREDNESSHurricanes

• Tulane University Categories 3 (slow moving), 4
  5
• Procedures are basically the same for Categories
  1, 2, or 3 (fast moving) except for the
  following
• The list of critical buildings to be supplied
  with emergency electrical power from the
  Co-generation Unit is different.
• No students will be sheltered in place on the
  campuses. All dormitories will be closed.
  Students remaining on the Uptown Campus will be
  transported to Jackson State University for
  temporary housing.

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EMERGENCY ACTION PLANS

• Purpose
• To describe the actions employees should take to
  ensure their safety if a fire or other emergency
  occurs.
• Evacuation Plan
• Required by the Occupational Safety Health
  Administration (OSHA)
• Designed specifically for each area

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EMERGENCY ACTION PLANS

• Elements
• Preferred procedure for reporting an emergency
• Contact Tulane Public Safety at their emergency
  numbers
• Uptown Campus 865-5200
• TUHSC 988-5555
• TNPRC 985-871-6411
• Hebert Center, Elmwood, and other campuses dial
  911 first

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EMERGENCY ACTION PLANS

• Elements
• Description of the alarm system to notify
  employees to evacuate and/or to take other
  actions
• Systems may be different as per building
• Some buildings do not have an alarm system
• Fire code does not require all buildings to have
  a fire alarm system.
• Hebert Center, TNPRC

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EMERGENCY ACTION PLANS

• Elements
• Evacuation policy, procedures, escape route
  assignments
• Under what conditions an evacuation is necessary
• How to evacuate
• What routes to take
• Evacuation Route Diagrams

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EMERGENCY ACTION PLANS

• Elements
• Procedures for employees who remain on site after
  the evacuation alarm sounds
• Public Safety and Facilities Services respond
• Utility systems may have to be shutdown

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EMERGENCY ACTION PLANS

• Elements
• Procedures to account for staff
• Employees are to report to a post evacuation
  assembly area
• Supervisors or DSRs will assess initiate a head
  count, assess visually who is present, or call
  roll
• Report to Tulane Public Safety anyone who still
  may be in the building

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EMERGENCY ACTION PLANS

• Elements
• Duties, responsibilities, names of employees
  assigned with rescue and medical tasks
• The fire department will initiate rescue
• Not Tulane University staff
• Do not go back into an untenable environment
• Immediately Contact Public Safety for medical
  emergencies
• Except for Hebert Center, Elmwood and other
  campuses dial 911

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EMERGENCY ACTION PLANS

• Elements
• How will employees be informed of the plan
• Training
• OEHS presents discusses the Plan to the DSR
• DSR instructs staff on the elements of EAP

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EMERGENCY ACTION PLANS

• Elements
• Names, titles, departments, and phone numbers of
  employees who can be contacted for additional
  information or clarification on the plan
• Representatives from OEP, OEHS, Facilities
  Services, Public Safety, DSR

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EMERGENCY ACTION PLANS

• Elements
• Key personnel who should be contacted during
  off-hours emergencies
• OEP, OEHS, Facilities Services
• Incident Notification Flowcharts developed for
  emergency occurrences
• On OEP website at http//oep.tulane.edu/index3.htm
  l (password protected)
• 30 flowcharts

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EMERGENCY ACTION PLANS

• Incident
• Notification
• Flowchart
• Fire -
• Uptown
• Campus

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EMERGENCY ACTION PLANS

• Review of EAP
• Annually or after an event
• Send changes to OEHS
• DSR reviews changes with staff

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Risk Assessment

• Establish program
• Assess emergency preparedness needs for buildings
• Involves all campuses
• Cooperation with other depts
• DSRs

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Risk Assessment

• Includes
• Fire Safety, Alarm, Suppression
• Utilities
• Severe Weather
• Emergency Preparedness Mgmt
• Bomb Threat
• Business Continuity
• Security

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Risk Assessment

• Mitigation Flood Hazard High Wind
• Homeland Security
• Civil Disturbance
• Hazardous Materials Waste
• Communications
• Evacuation EAP
• WMD

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Risk Assessment

• Generate report
• Address items of immediate concern
• Initiate follow up
• To be reviewed by the Emergency Preparedness
  Committee
• Present to Administration

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Risk Assessment

• On going process
• Assessment Team includes
• OEP, OEHS, Facilities Services, Public Safety,
  DSRs

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EMERGENCY PREPAREDNESS

• First Responder Program
• To ensure that the appropriate department is
  contacted in the case of an emergency incident
  within the facilities owned or operated by Tulane
  University so that effective response is
  initiated.
• Contact the Office of Emergency Preparedness for
  designated emergency occurrences.

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EMERGENCY PREPAREDNESS

• First Responder Procedures
• Contact the Office of Emergency Preparedness for
  an emergency occurrence involving the following
• Hazardous material and waste incidents to include
  biological, chemical, and radioactive spills
• Fires
• Explosion (non-Weapons of Mass Destruction) which
  may include the improper handling or use of
  chemicals or materials.
• Severe weather occurrences to include flooding,
  hurricanes, tornadoes, high winds involving
  injuries or damage to property, lightning strikes

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EMERGENCY PREPAREDNESS

• First Responder Procedures
• Confirmed or suspected disease outbreaks to
  include foodborne disease outbreaks
• Building or structure collapse
• An injury resulting in the death of an employee
  or student or the in-patient hospitalization of
  three or more employees or students.

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EMERGENCY PREPAREDNESS

• First Responder Procedures
• Utility outage involving electricity, city water,
  natural gas, steam, chill water, Heating,
  Ventilation, Air Conditioning (HVAC) system,
  chemical fume hoods, biological safety cabinets,
  laminar flow hoods, fire alarm systems, fire
  suppression systems for a period greater than 30
  minutes. (Excludes scheduled or temporary
  shutdowns by Facilities Services or Plant
  Operations.)
• Weapons of Mass Destruction to include
  Biological, Nuclear, Incendiary, Chemical, and/or
  Explosive

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EMERGENCY PREPAREDNESS Weapons of Mass Destruction

• Homeland Security
• BNICE Biological, Nuclear, Incendiary,
  Chemical, and Explosive.
• In December 2003 the National Threat Level
  increased to HIGH.

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EMERGENCY PREPAREDNESS Weapons of Mass Destruction

• TU published a statement on the Emergency
  Information website
• Wear identification badges at TUHSC and TNPRC and
  have them available at all other areas.
• Met with the Local Emergency Planning Committee
  (LEPC) - City of New Orleans
• Advised to secure hazardous chemicals,
  radioactive materials, and biological agents
  make sure that they are placed in locked
  cabinets, incubators, etc and that all lab doors
  are properly locked.
• Information distributed to faculty,
  administrators, and DSRs via email.

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EMERGENCY PREPAREDNESS

• For emergency information, call the Tulane Alert
  Line
• 862-8080 or 1-877-862-8080 or
• Visit the website http//emergency.tulane.edu/
• David WhiteTulane University Office of Emergency
  Preparedness(504) 314-2286
• dwhite_at_tulane.edu

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Tulane UniversityOffice of Environmental Health
Safety (OEHS) www.som.tulane.edu/oehs Louis
Mayer, Manager of Training, Education General
Safety(504) 988-2447 / lmayer_at_tulane.eduIf
unable to proceed to quiz, type the link below
into your browserhttp//aurora.tcs.tulane.edu/ehs
/enterssn.cfm?testnum4
Proceed to Quiz