Office of Human Resources

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Office of Human Resources

• HR BOM Meeting
• May 19 Polytechnic, PICHO 150, 230pm
• May 20 West, CLCC 299, 230pm

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Topics of Discussion

• Reminder Furlough
• Employee Discounts
• Background Check (New Vendor)
• Notice of Appointments (NOA)
• Online Renewals / Pay Option / University
  Reorganization
• Payroll Update
• New HRIS MyReports View

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Reminder Furlough!Questions?
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Employee DiscountsEvelyn Pidgeon, Manager ESC
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Employee Discounts

• New service recently announced LifeLock
  http//www.asu.edu/hr/benefits/lifelock.html
• Other discounts and services available on HR
  Website under Employee Services
• Currently working to improve the service by
  making flyers/coupons available online

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Background Check (New Vendor)Dan Klug, HR
Recruitment Selection ManagerSocorro Meek, HR
Specialist Sr.
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Background Check (New Vendor)
In our continued efforts to provide quality
customer service, the Office of Human Resources
(OHR) is proud to introduce our new Background
Screening Vendor HireRight, effective July 1,
2009
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Reasons for HireRight

• Tracking system
• Improved reporting capabilities
• Access to international documentation
• Turnaround time (Less than 48 hours)
• Dedicated vendor account managers
• Online training services

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TrainingUse background submission within the
past six months, you will be enrolled by OHR in
HireRight UniversityYou will be receiving an
email invitation for online training on May 21,
2009.  Training is approximately an hour in
length. Once completed, you will gain access to
the Background Check system.
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QuestionsPlease contact any of the following
for questions regarding HireRight training and/or
accessSocorro Meek 965-4115
socorro.meek_at_asu.eduDan Klug 965-9841
daniel.klug.1_at_asu.eduGretchen Williams
965-0730 gretchen.williams_at_asu.eduVisit
http//www.asu.edu/hr/partners/staffingservices.ht
ml            
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Notice of AppointmentsHR Leadership
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Online Renewals / Pay Option / University
ReorganizationCynthia Webler, HR Data
Management Manager
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Online Renewals

• Online Renewal available as of Friday, May 15,
  2009
• Employees with SUM/WTR job record on SWB (Short
  Work Break) may be submitted for renewal
• Due to current Hiring Freeze , OHR - Data
  Management must approve renewals (effective thru
  6/30/09).
• Department users WILL NOT have Renewal Approval
  security
• Department users may submit renewals to Data
  Management
• Recommendation Former Dept Approvers review
  renewals prior to submission
• Approval documentation must be received prior to
  approval of renewal by Data Management
• GRD positions may be approved at Department level
  Dept has Renewal Approval security
• Employee must be in SWB status before they appear
  on Renewal pages
• Online Renewal Training Friday, May 22 at
  USB, Room 1202

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Approval Requirements

• NO APPROVAL REQUIRED
• SUM/WTR Faculty Teaching
• SUM/WTR AP Teaching
• GRD/Post Docs/Hourly Student Workers
• Fully Grant-Funded Positions Fully
  Grant-Funded positions require Dean level
  verification email to certify grant funded
  positions
• APPROVAL REQUIRED (Approval from President Crow,
  the Provost or CFO until Hiring Freeze is lifted)
• SUM/WTR Faculty Research
• SUM/WTR AP Research
• SUM/WTR Faculty Other
• SUM/WTR AP Other
• Non Fully Grant-Funded Positions

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Pay Option

• Reports sent to department BOMs on 5/6/2009
• List of employees currently on Pay Option 2 (A12)
• BOMs are to certify employees are eligible for
  FY2010
• If ineligible, have employee complete new Pay
  Option form selecting Option 1
• Spreadsheets and changes due to DM 5/18/2009
• Phase 2 List of employees who submitted Pay
  Option forms (deadline to submit was April 30,
  2009)
• BOMs must certify eligibility
• Any potential for employee to receive any Grant
  Funds in FY2010, CANNOT elect Option 2 (A12)
• Departments must submit certification for
  eligible employees to DM by 6/12/2009
• Changes to Pay Option
• Effective date will be 6/29/2009 returned or
  placed on Short Work Break (SWB)
• Pay Group will be updated
• Frequency will be changed (A12 biweekly ACD
  ASU20)
• Comp Rate expected end date and frequency may be
  updated where applicable

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University Reorganization

• Academic Reorganization that has been approved by
  ABOR.
• The effective date for these actions will be July
  1, 2009.
• OHR will move entire old departments to new
  departments during the week of May 18th May
  22nd.
• Departments do not need to submit position
  changes unless there is an exception. (i.e.
  positions split across multiple new depts or
  depts with employees in multiple locations)
• Instructions for exception processing will be
  sent to department contacts later this week.
• Departments may begin processing exceptions
  through Position Management after May 25th
  (please not before).

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University Reorganization Cont.

• Reports To changes made on positions affected
  by the reorganization with an effective date
  prior to July 1 will need to have a second
  Reports To change added with the effective date
  of 7/1/2009 or they will be lost. Please do not
  submit Reports To changes during the week of
  May 18th May 22nd.
• Positions with the pay group of FSW or GRD will
  be updated after July 1.
• The Provost Office is working with OHR to process
  title changes occurring as a result of the
  re-organization.
• Additional questions? - Please contact Lissa
  Kelly at lissa.kelly_at_asu.edu

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Payroll UpdateKim Hundza, HR Payroll Manager
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Overview

• Payroll Correction Form
• Time and Labor Message Box
• New State Withholding Rates

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Online Payroll Correction Form

• Online training was released April 21st.
• As of May 13th, 222 individuals have signed
  up/taken the class
• Online Payroll Correction form was made available
  university wide on May 1st. If you have DTA or
  Dept Pay Manager access, you have the form
  available to you now. It is recommended that you
  take the class prior to use.

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Payroll Correction Form contd

• Effective May 26th, Payroll will no longer accept
  the Payroll Correction form in paper format.
• New deadline for Payroll Correction Form.
• All payroll correction forms received by Noon on
  Payroll Monday will be processed with the current
  payroll.
• Any forms received after the deadline will be
  processed on the next regular pay cycle or as an
  online check depending on the circumstances.

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Time and Labor Message Box

• Employee message provides estimated payment
  information for time being reported.
• DTA message only appears after approval deadline
  has passed. Informs the DTA additional steps
  required to ensure timely payment for their
  employees.

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Time and Labor Message Box

• Employee View
• DTA view

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New State Withholding Rates

• State withholding rates were increased effective
  May 1st and appeared on the May 8th payroll.
• Employee elections were automatically updated. If
  you elected 19, it was automatically updated to
  21.9.
• Rates in effect until December 31, 2009.

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New HRIS MyReports ViewsRobin Gonzalez, HR
Analytics Manager
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HRIS Views

• Snapshots Each Pay Period
• Current and Historical
• Starting July 1, 2008
• Pre-built Queries
• Available via Blank Query
• Data Dictionary

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Before
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After
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HRIS Views

• Data Dictionary
• http//spreadsheets.google.com/ccc?keypFOxi0E4ATG
  xQLnOEOrmoewhlen
• Fieldname
• Definition
• Value
• Comments/Use Tips

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Pre-Built Queries

• Path
• MyReports ? Human Resource ? Workforce Profile
  Queries
• Link to MyReports http//www.asu.edu/it/eds/welc
  ome.html

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Pre-Built Employee Profile Queries
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Pre-Built Employee Profile Queries
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Pre-Built Queries

• All Active Jobs for Emplid
• Count of Benefit-eligible Employees
• Count of Regular Employees
• Employee List by Employee Class
• Employee List with Key Dates
• Employees on SWB
• FY Earnings History by Emplid
• Maildrop and E-mail for Active Employees
• Non-Active, Non-Terminated Employees
• Salary History

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HRIS Views

• ASU_EMP_JOB_PROFILE_VW
• Includes history (starting 7.1.2008)
• ASU_EMP_JOB_PROFILE_CURR_VW
• Only most current pay period

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HRIS Views

• Access
• MyReports ? Human Resource ? Blank Query
• Blank Query PeopleSoft HR
• Reminder
• To access the views and tables
• Open, Save, Close, Reopen

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Open, Save, Close, Open
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HRIS Views

• Finding Help
• Org.Analytics_at_asu.edu
• MyReports Blog http//myreportswhatsnew.blogspot
  .com/
• Profile Data Dictionary http//spreadsheets.goog
  le.com/ccc?keypFOxi0E4ATGxQLnOEOrmoewhlen
• HR Data Wiki https//wiki.asu.edu/dataglossary/

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Q A Session

• Are you unsure about something (hearing rumors,
  have questions or even suggestions)? Ask us
  (HR)!

Thank You!