GSAXcess: Reporting Federal Excess Personal Property

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GSAXcess Reporting Federal Excess Personal
Property
Roman J. Marciniak, Jr. Special ProjectsOffice
of Personal Property Management General
Services Administration
June 09, 2009
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Course Objectives

• Report Property
• Authorities
• Types of Electronic Reporting
• How to access GSAXcess
• How to access Report Property on line
• How to use the toolboxes in Report Property
• Definitions
• Special Federal Supply Groups and Classes
• How to add multiple photos
• Where to get help

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Authorities

• Statute
• United States Code (USC)
• Title 40 USC 524
• Regulations
• Code of Federal Regulations (CFR)
• 41 CFR 102-36 -- Disposition of Excess Personal
  Property

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Who? 40 USC
524 (a)(3)

• Each executive agency shall promptly report
  excess property to the Administrator of General
  Services

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Who?
102-36.15

• Executive agencies
• In
• 50 states
• District of Columbia
• Puerto Rico
• Virgin Islands
• American Samoa
• Guam
• Northern Mariana Islands
• Must report
• Legislative and Judicial Branches
• Encouraged to report

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What? All excess property except --
FMR 102-36.220

• Controlled Substances
• Nuclear Regulatory Commission Controlled
  Material
• Property Dangerous to Public Health and Safety
• Classified Items or Property Sensitive for
  Reasons of National Security

• Direct Transfer Property
• Abandonment/Destruction Property
• Nonappropriated Fund Property
• Foreign Excess Property
• Scrap
• Perishables
• Hazardous Waste
• Trading Stamps

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Why? FMR
102-36.210

• Promote reuse by the Government
• Minimize new procurement costs
• Save the taxpayer money by continued use
• Helps assure that information is
• Accessible
• Disseminated to the widest range of reuse
  customers.

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How?

• Electronic Reporting
• Preferred method
• Exception
• When items need to be removed on day of screening
• Paper Submissions
• Standard Form 120
• Requires double processing

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Where? FMR
102-36.230

• Electronic Reporting
• Send to GSAXcess
• Paper Submissions
• Send the SF 120 to the GSA regional office for
  the region in which the property is located
• Exceptions
• Aircraft San Francisco, CA
• Civilian vessels Atlanta, GA
• DoD vessels Philadelphia,PA
• Firearms Denver, CO

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Electronic Reporting FMR 102-36.215

• Two Types
• On-line
• You enter data on a real-time, interactive screen
• For agencies without a property data base
• Batch
• For agencies with excess property records in an
  agency data base
• Data elements are arranged in a prescribed GSA
  record layout
• Records are batched
• Batch is FTPd to GSAXcess

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1,500 Character Batch Record Layout
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Batch Customers

• Department of Defense
• Department of Energy
• Department of Interior
• Department of Commerce
• National Aeronautics and Space Administration
• Department of Transportation
• Department of Homeland Security

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How do I get a User ID?

• National Utilization Officer
• U.S. Air Force's Civil Air Patrol
• U.S. Bureau of Land Management
• U.S. Bureau of Prisons
• U.S. Bureau of Reclamation
• U.S. Coast Guard
• U.S. Department of Agriculture
• U.S. Department of Energy
• U.S. Fish and Wildlife Services
• U.S. National Park Service
• U.S. Marshals Service
• GSA Area Property Officer
• All other agencies

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Federal Asset Sales Center

• Agencies must use an approved Sales Center as
  their sales provider for exchange/sale and
  surplus property
• GSA
• All Commodities
• Throughout the United States
• For All Sales Methods
• USDA-CEPO
• All Commodities
• DC Metro Area only
• Live Auctions only
• If you select Waiver, then control of the item
  will be returned to the Agency for disposal or
  sale.

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Federal Supply Groups and Classes Requiring Extra
Data

• Vehicles
• 2310 Passenger
• 2320 Trucks and Truck
• Tractors, Wheeled
• 2330 Trailers
• Vessels
• 19
• Computer Equipment
• 70

• Guns
• 1005 thru 30mm
• 1010 over 30mm-75mm
• Aircraft
• 1510 Fixed Wing
• 1520 Rotary Wing

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File Naming Convention

• Item Control Number
• 1453F280040001
• Follow by a letter "A through M" with exception
  of "I
• 1453F280040001A
• End with the type of file ".jpg
• 1453F280040001A.jpg the first (main) picture

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Help Resources

• Help screens available on line
• Area Property Officers throughout the U.S.
• Web site http//gsa.gov/apo
• GSAXcess HelpDesk
• 1-866-333-7472
• gsaxcesshelp_at_gsa.gov

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• Help screens available on line
• Area Property Officers throughout the U.S.
• Web site http//gsa.gov/apo
• GSAXcess HelpDesk
• 1-866-333-7472
• gsaxcesshelp_at_gsa.gov

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Questions