PowerPoint Presentation Part I

1
PowerPoint Presentation Part I

• Creating a PowerPoint Presentation
• The Basics

2
Getting Started

• Click on the Office Button (upper left)
• Select New from the Menu--this will open the New
  Presentation dialog box
• Select a template if desired, or
• Click on Create to select a blank presentation.

3
Home Tab--Slides

• You may add a new slide by clicking on New
  Slide in the Home Tab.
• Clicking on the will display the ten
  layouts available and allow you to select one.
• You may also change or select a new layout by
  clicking on Layout in the Slides menu on the
  Home tab.

4
The Title Slide

• Select the Title Slide Layout
• Click the mouse button in the box or
  placeholder for the title. You may type in the
  title for your presentation
• Click your pointer on the Subtitle placeholder
  and enter a subtitle, name, date, or other
  desired information.

5
Second Slide

• In Slides, under the Home tab, click the mouse on
  the New Slide command.
• Select the second layout, Title and Content.
• You may click the title placeholder in order to
  add text at the top of the second slide
• Click in the larger placeholder to add bulleted
  text

6
Saving Your Presentation

• To save your presentation, click on the Office
  button, then on Save or Save As to bring up the
  Save dialog box
• In the Save as dialog box, select the location
  and type of file to be saved.
• Enter a name in the File name box, then click the
  Save button

7
Exiting Power Point

• After you have saved your presentation, you may
  exit Power Point by clicking on File then Close.

8
Opening the Presentation

• Click the Window Office button on the Menu bar,
  then click on Open (or press Ctrl-O)
• Select the drive and folder in the Look in
  dialog box, click on the name of the presentation
  (the title) to select it, then point and click on
  Open

9

• You may create subheadings on the bulleted text
  by using the tab key
• This is a subheading under the main bullet
  above.
• To return to a main heading, press Shift plus Tab
• This returns you to a main heading

10
Viewing the Presentation

• Slide View
• You may display successive slides or screens by
  pressing the Page Up or Page Down keys
• You may, on any slide, edit the text, change the
  layout, or add graphics
• Note that there is a toolbar below the slide
  which is the status bar. On the right is the
  View Bar you may change the type of view and
  reset the zoom level.

11

• Slide Sorter View
• The second icon on the view toolbar (4 boxes) is
  the slide sorter view which can also be accessed
  through the View command on the ribbon.
• You can change the order of the slides by
  selecting one (click on the slide) then dragging
  it to a new location

12

• Notes Page View
• Select Notes Page View from the View command on
  the Menu ribbon
• Each slide is displayed above a box where you can
  add notes to use during your presentation

13

• Slide Show
• The third icon on the View toolbar enables you to
  view the slide in full screen mode
• You may advance slides by clicking the mouse
  button, pressing the Enter key, or using the Page
  Up or Page Down keys
• In this mode, you may press Ctrl-P and use the
  mouse pointer as a pen to temporarily draw on the
  screen (Ctrl-A reverses the action)

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Text Editing/Enhancement

• Text may be inserted, deleted, cut and pasted, or
  manipulated as with most wordprocessors
• Text may also be enhanced through choice of fonts
  and sizes, or the use of bold, italic,
  underlining or shadowing (found in the Home tab
  of the ribbon)

15
Adding Graphics

• Graphics can be added to a slide using the
  Insert and Clip Art selections on the ribbon.
• Search the Clip Art gallery that pops up, select
  an appropriate graphic and insert it into the
  slide.

16

• Graphic images can be resized and moved about
  within the PowerPoint slide using standard mouse
  commands

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You may also insert BMP, GIF and JPG images
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Newer versions of PowerPoint also support
animated GIF images and videos.
19
Inserting Shapes

• You may insert shapes, SmartArt, and charts
• You may color lines, fonts or the background

20
Printing

• Click on Office Button on the Ribbon, then select
  Print
• If not already displayed, select the correct
  printer for your system
• Select the print range (the slides you wish to
  print)--all slides, the current slide, or select
  those which you wish to print

21

• Select what you wish to print
• Slides
• Handouts (with 2, 3, 6, slides per page)
• Notes pages
• An outline view
• Select other options as desired, then click on OK

22
The End and the Beginning

• This is the end of Part I of How to Use
  PowerPoint
• Now that the basics are finished, we will look at
  more techniques in Part II

23
The End
Power Point 1