The Role of the Supervisor at PLU

1
The Role of the Supervisor at PLU

• Module One Hiring

2
Importance of Hiring

• After finding no qualified candidates for the
  position of principal, the school board is
  extremely pleased to announce the appointment of
  David Steele to the post.
• Philip Streifer

3
Using HR as a Resource

• HR serves as your consultant
• throughout the process.
• Requisition
• Job Description
• Vacancy Announcement
• Advertising
• Interviews
• Job Offers
• Confidentiality

4
Job Description

• An accurate job description helps you find the
  right person for the job.
• Job description vs. vacancy announcement
• Role that a job description plays at the time of
  the performance appraisal.
• Essential functions

5
Faculty/Staff Position Request

• What is the position request?
• Authorization to hire
• Be thorough and provide details
• Approval process
• Regular vs. temporary positions
• Signatures
• Must have this form to open the position

6
Vacancy Announcement

• General description
• Essential functions and responsibilities
• Other duties as assigned
• Knowledge, skills and abilities
• Physical requirements
• Required qualifications
• Background check, physical exam etc.
• Preferred qualifications

7
Advertising

• Advertising strategy
• What HR covers
• What Department covers
• Deadlines
• Holidays

8
Review of Applications

• What HR reviews
• Complete application
• Minimum qualifications
• Original signature
• Reason for leaving
• Contacting current employer question
• Forward application materials to hiring manager.

9
Hiring Managers Review of Application Materials

• Review the job description
• Initial screening of the application materials
• Tips on what to look for
• Narrow applicant pool
• Closing the position

10
Phone Interview

• Purpose of the phone interview
• Availability of applicant
• Follow up with questions regarding application
  materials
• Further narrow applicant pool

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Formal Interview

• Be prepared!
• Ask everyone the same questions
• Follow up questions
• Background check waiver
• Group interviews
• Supervisor interviews
• Finalist(s)
• Employment references

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Job Offers

• Contact HR regarding finalist
• Application materials
• Salary determination
• HR calls hiring manager with salary
• Hiring manager makes job offer
• Contingent on satisfactory completion of
  background check
• Employee selection form
• Reason not selected
• Return all other applicant materials

13
Background Check Process

• Contents of background check packet
• All employees are required to have a criminal
  background check
• Refusal to sign waiver form
• General timeframe
• Criminal only, degrees etc.
• Review of background check
• Start date

14
Offer Letters/Contracts

• Process following verbal job offer
• Who gets an offer letter vs. a contract and
  welcome letter
• Timing

15
New Employee Forms

• Personnel Record
• Direct Deposit
• CATS info
• Parking at PLU packet
• I-9
• 3 days within date of employment
• W-4
• PLU ID

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First Day on the New Job

• Be prepared to orient your new employee
• Orientation packet
• Phone, keys, ID, Banner access, parking pass,
  paydays
• Benefits orientation
• Introductions to office, campus and surrounding
  community

17
Questions