MatrixWeb Training

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Matrix-Web Training

• Graduation Application

University of Colorado at Denver and Health
Sciences Center Office of the Registrar Updated
2/16/07
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Setting Up and Log in
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Before logging in...
Click on Tools and then Internet Options.

• Open Internet Explorer
• Click on Tools from the tools menu bar
• Click on Internet Options.

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RequirementsPart 1
Repeat steps for Internet Local Intranet

• Active X
• Click on Security Tab.
• Click on Internet, Custom Level, and make sure
  the following items are Enabled
• Download signed ActiveX controls
• Run ActiveX controls and plug-ins
• Script ActiveX controls marked safe for
  scripting
• File download and Font download.
• Repeat steps for Local Intranet.

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RequirementsPart 2
Trusted Sites

• Active X
• This site requires Active X. First go to Tools,
  Internet Options, Security Tab, Trusted Sites.
  Then click on Sites button and add
  Https//.cudenver.edu to the list.
• If Active X is not already installed, the
  computer will prompt you to install it.

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Log In Screen
http//matrix-web.cudenver.edu/appnet

• Start by typing in the URL http//matrix-web.cu
  denver.edu/appnet
• Login with the 1st letter of your first name and
  your full last name.
• Initial password is password
• Pop-Up Blocker
• Make sure to turn off your pop-up blocker and
  set the blocker to always allow this site.

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Main Layout Page
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Retrieval Process
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How to use Retrieval - 1
2. Click on the document type RO Application
(Graduation)
3. Keywords fields will then be available.

• To retrieve a graduation application, start by
  clicking on the RETRIEVAL Icon located in the
  upper left hand side.
• Then click on the RO APPLICATION (GRADUATION)
  document type listed in the field box.
• The search keywords will be available to use.
• Search by exact SID, Name, Term, Degree,
  College, etc.
• For name search you can use the wild card .
  For example, lets say you were searching for
  Ralphie Buffalo. You can search by Buff and it
  will pull up all names that start with Buff...

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How to use Retrieval - 2
Some searches you may want to do

• All students who has applied (approved, denied,
  etc.) Fill in the keywords for Term and Matrix
  Code.
• Only students who have been approved and sent to
  Chris Fill in the keywords for Term, Matrix
  Code, DeptDecision (APPROVED).
• Only students who have been denied Fill in the
  keywords for Term, Matrix Code, DeptDecision
  (DENIED)
• Only students who youve worked on Fill in
  the keywords for Term, Matrix Code, DeptReviewer
  (Your user name)
• Students who have dual degrees Fill in the
  keywords for Term, Matrix Code, GradIntent1
  (YES), GradIntent2 (Yes)

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How to use Retrieval - 3
4. Then click on the FIND button to execute the
search.
Use the Query History button to list previous
searches.

• Then click on the find button to search.

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How to use Retrieval - 4

• In this example, the search was for
• Term 20071 and
• MatrixCode USLA.

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Work Flow Process
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Work Flow - 1
1. Click on the Workflow Button.
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Work Flow - 2
2. Click on the plus box to expand.

• Click on the plus box to expand under the Life
  Cycle View tab.

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Work Flow - 3
2. Click on the ROGP Dept Advisor Review

• Click on the sub branch, ROGP Dept Advisor Review

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Results of search are displayed here.
Work Flow - 4
3. Your list of students to review.

• Based on your login and the MatrixCode group
  that youre assigned, the list of students that
  come up will be available for you to work on.
  The columns are sortable by clicking on the
  column header. The Columns include Status,
  SID, SIS Name, Degree, Major, Term, and
  MatrixCode.

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Work Flow - 5
4. Double click on the student you want to work
on.

• Double click on the student you are working on
  and the grad app will be displayed below. If you
  need to make any changes to the students name or
  mailing address, please make the changes within
  the individual input fields.

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Work Flow - 6
To create a STICKY note, right click and go to
NOTES and then ADD NOTE

• To create a sticky note, right click and go to
  NOTES and then ADD NOTE.
• You will be asked the type of note you wish to
  create.
• Note will appear in the upper left side corner.
  (see next slide)

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Work Flow - 7
Double click on the note (located in upper left
corner)

• To Approve or Deny students Intent to Graduate
• The action icon is the Smiley Face to approve
  or deny the application.
• Click on this icon.

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Work Flow - 8
5. Approve or Deny application.

• If the advisor clicks on the APPROVE button, the
  application is forwarded to the
  Graduation/Diploma Coordinator. If the
  coordinator has a problem with the application,
  he/she will return the application back to the
  advisors queue.
• If the advisor clicks on the DENY button, an
  email (from the email address in SIS) is sent to
  the student notifying them that their Graduation
  Application has been denied and to contact their
  advisor for more information. The Graduation
  Application is then removed from the queue.

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Query Search
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How to Query - 1
Click on bottom tab Custom Queries

• To query for approved, denied, by major, etc.
• Click on the bottom tab, Custom Queries

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How to Query - 2
Click on RO Intent to Graduate List

• Click on the RO Intent to Graduate List.
• Select the Term (5 digits) and MatrixCode (4
  letters). 
• For Degree and Major, use full translated
  version with the code.
• Ex. BUSINESS ADMINISTRATION MBAD Ex. MASTER
  OF BUSINESS ADMINISTRATION MBA
• For DeptReviewer, use login name.
• For DeptDecision, please use "APPROVED" or
  "DENIED".
• Click on the Find button (binoculars icon)

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How to Query - 3
Results from query search

• The results from the query search will appear.
• These columns are sortable.