HOW TO GET A FOREIGN NATIONAL PAID THROUGH HRPAYROLL

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HOW TO GET A FOREIGN NATIONAL PAID
THROUGH HR/PAYROLL
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OVERVIEW
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DEFINITION

• FOREIGN NATIONAL (FN)
• ANYONE THAT IS NOT A UNITED STATES CITIZEN OR A
  PERMANENT RESIDENT (GREEN CARD HOLDER)

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REQUIREMENTS

• WHO SHOULD COMPLETE THE FOREIGN NATIONAL
  INFORMATION SYSTEM (FNIS)?
• ANY FOREIGN NATIONAL IN THE UNITED STATES THAT
  WILL RECEIVE PAYMENT FROM THE NEW SCHOOL

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REQUIREMENTS

• WHY COMPLETE FNIS?
• THE DATA PROVIDED IS USED TO DETERMINE IF THE
  INDIVIDUAL WILL BE REQUIRED TO PAY TAXES WHILE
  RESIDING IN THE UNITED STATES, BASED ON WHETHER
  OR NOT A TAX TREATY EXISTS BETWEEN THE U.S. AND
  THE INDIVIDUALS NATIVE COUNTRY

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LIMITATIONS

• LIMITATIONS ON HIRING (THE LAW UNIVERSITY
  POLICY)
• THE NEW SCHOOL MAY ONLY EMPLOY FOREIGN NATIONALS
  WITH A VAILID NON-IMMIGRANT WORK VISA THAT HAVE
  BEEN SPONSORED BY THE UNIVERSITY
• THE NEW SCHOOL GENERALLY ONLY SPONSORS OR
  FACILITATES THE PROCESSING OF NON-IMMIGRANT WORK
  VISAS FOR FOREIGN NATIONALS THAT ARE OFFERED
  TEACHING POSITIONS, i.e. FULL-TIME FACULTY
  MEMBERS
• THE NEW SCHOOL DOES NOT SPONSOR WORK VISAS FOR
  FOREIGN NATIONALS SEEKING ADMINISTRATIVE
  POSITIONS

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SOCIAL SECURITY NUMBER

• IF THE FOREIGN NATIONAL DOES NOT HAVE A SOCIAL
  SECURITY NUMBER, THEY CAN BE PAID THROUGH
  HR/PAYROLL WHEN
• THE FOREIGN NATIONAL SHOWS PROOF THEY APPLIED
  FOR A SOCIAL SECURITY NUMBER (SSN)
• INTERNATIONAL STUDENT AFFAIRS OFFICE WILL
• PROVIDE A LETTER VERIFYING EMPLOYMENT TO THE
  FOREIGN NATIONAL TO SUBMIT TO THE SOCIAL
  SECURITY ADMINISTRATION

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VERIFY VISA INFORMATION

• VISA MUST BE SPONSORED BY THE NEW SCHOOL
• IF VISA IS NOT SPONSORED BY THE NEW SCHOOL, THE
  FOREIGN NATIONAL MUST PRODUCE A VALID EMPLOYMENT
  AUTHORIZATION CARD

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FOREIGN NATIONAL PAYMENT AUTHORIZATION

• HIRING DEPARTMENT MUST SUBMIT A FOREIGN NATIONAL
  PAYMENT AUTHORIZATION FORM ALONG WITH SUPPORTING
  VISA OR EMPLOYMENT AUTHORIZATION CARD TO HUMAN
  RESOURCES

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FOREIGN NATIONAL PAYMENT AUTHORIZATION FORM

• Complete this form for all Payroll Payment
  Requests for all New School Foreign Nationals and
  Submit to Human Resources with copies of Visa.
• Section A Hiring Department Information
• Department____________________Supervisorsname__
  _____________________________Phone
  _____________________
• Section B Foreign National and Payment
  Information
• Foreign National Employee Name___________________
  ________ __________________________
  
• Last Name First Name
• Foreign Nationals ITIN/SSN_____________/________
  _/____________ Foreign Nationals Date of
  Birth ____/____/_____
• Foreign Nationals Phone _____ ________________
• Foreign Nationals Email_________________________
  ___________________________________________
• Type of Payment ?Payment for work performed
  for New School ?Scholarship/Fellowship/Stipend
  Payment
• Employment dates Begin Date________________
  End Date________________
• Rate of Pay __________/hr or Salary
  _____________
• Budget Allocation Fund ______________Organization
  ___________ Account 6______________Program________
  ___________
• Title/Position___________________________________
  _____
• Section C Visa Type (check one)
• ? F-1 Student
• ?J-1 Exchange visitor ?Student ?Scholar
  ?Trainee

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WHAT IS FNIS WINDSTAR?

• FOREIGN NATIONAL INFORMATION SYSTEM (FNIS)
• WEB BASED SYSTEM THAT IS LINKED TO WINDSTAR
  TAX NAVIGATIOR SYSTEM
• WINDSTAR TAX NAVIGATOR SYSTEM
• SYSTEM USED TO DETERMINE WHETHER OR NOT A TAX
  TREATY EXISTS BETWEEN U.S. AND THE INDIVIDUALS
  NATIVE COUNTRY

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FNIS
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FNIS

• HUMAN RESOURCES EMAILS FOREIGN NATIONAL HIS/HER
  FNIS USER NAME AND PASSWORD
• FOREIGN NATIONAL LOGS INTO
• http//fnis.windstar.cc/newschool
• AND COMPLETES INFORMATION

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HR REVIEW VERIFICATION

• HR REVIEWS COMPLETED FNIS DATA
• INCOMPLETE FNIS DATA
• FOREIGN NATIONAL WILL BE CONTACTED VIA EMAIL TO
  PROVIDE ADDITIONAL INFORMATION

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HR REVIEW VERIFICATION

• COMPLETE FNIS DATA
• FOREIGN NATIONAL WILL PRINT AND SIGN TAX FORMS
  FROM FNIS
• AND FORWARD TO HR WITH VISA AND SUPPORTING
  DOCUMENTS
• INTEROFFICE MAIL
• 80 FIFTH AVE, 4TH FL
• OFFICE HOURS
• MONDAY OR THURSDAY 230-430PM

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• AFTER FINAL REVIEW AND BANNER SET UP
• FOREIGN NATIONAL WILL BE PAID ACCORDING TO THE
  PAYROLL SCHEDULE
• http//www.newschool.edu/admin/treasurer/payroll/
  schedule.html

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RENEWAL PROCESS

• FOREIGN NATIONALS MUST COMPLETE FNIS EVERY
  CALENDAR YEAR
• FOREIGN NATIONAL WILL BE CONTACTED VIA EMAIL OR
  REGULAR MAIL IN EARLY NOVEMBER REGARDING RENEWAL
  PROCESS FOR UPCOMING CALENDAR YEAR